VHV Company
Job Title:
Training and Licensing Coordinator Department:
Human Resources Reports To:
HR Manager Type:
Full-Time FLSA Status:
Non-Exempt Hours:
40+ hours per week Pay Range:
$27-$32/hour About VHV Company VHV is a full-service mechanical construction contractor specializing in high-quality plumbing, piping, and HVAC systems for commercial, industrial, and institutional clients across Vermont and New Hampshire. Headquartered in Winooski, VT, we’ve been building trusted relationships and delivering innovative solutions for over 75 years. At VHV, you’re not just an employee—you’re an owner. As a 100% employee-owned company, we value teamwork, integrity, safety, continuous improvement, and treating each other with respect. Join a team committed to excellence, collaboration, and growth. Our Core Values: Know & Do What’s Right Committed to Improvement Team Focus Our Core Focus: Hire, Promote, Reward, Repeat Position Summary The Training and Licensing Coordinator plays a vital role in maintaining workforce compliance and supporting the professional development of employees. This position is responsible for tracking, submitting, and archiving licenses and certifications, performance reviews, coordinating apprenticeship program administration, and providing backup support to the Executive Administrative Assistant. The role also delivers administrative support to the Operations and Service departments. Team player, integrity, empathy, dependability, detail-oriented, solid decision-making skills, driven, approachable, punctual, high standards for quality and excellence, good customer service skills Qualifications High school diploma or equivalent required 2+ years of experience in administrative coordination, compliance tracking, or licensing within a technical or construction-related field Familiarity with apprenticeship programs, licensing bodies, and regulatory compliance is highly desirable Strong organizational skills with attention to detail and accuracy Proficiency in Microsoft Office Suite and experience with license tracking systems or HRIS platforms Ability to manage multiple priorities and meet tight deadlines Excellent written and verbal communication skills Collaborative team player with strong problem-solving skills Essential Roles and Responsibilities Licensing & Certification Management Maintain a centralized database of all employee licenses and certifications. Monitor expiration dates and ensure timely renewals and re-certifications Submit applications, documentation, and renewals to regulatory bodies as needed Maintain digital and physical records in accordance with compliance and audit standards Handle enrollment, registration, and documentation for apprentices in accordance with state and federal guidelines Coordinate class schedules, track hours and progress, and communicate with Training Committee. Prepare reports and maintain accurate records for internal and external audits Performance Review Oversight Assist Supervisors and Managers with performance review process through notifications and preparation of wage adjustment communications. Assists HR Generalist in monitoring and ensuring that all reviews are completed and archived. Administrative Support Serve as the primary backup to the Executive Administrative Assistant during absences or peak workload periods Assist Operations and Service departments with scheduling, report generation, data entry, purchase orders, and work order documentation Onboarding Support Assist HR Generalist in the onboarding of new employees. Schedule any needed appointments and prepare new hire packages. Work with Executive Administrative Assistant in hosting bi-monthly Onboarding/Re-onboarding events. How We Work: EOS + Continuous Improvement VHV operates on the
Entrepreneurial Operating System (EOS) , with a focus on: Vision People Data Process Issues Traction This framework helps our team stay aligned, accountable, and continuously improving. Opportunities for advancement exist for high-performing team members. We live our core value of being Committed to Improvement, offering access to education, training, and cross-functional growth. At VHV, we don’t just fill roles—we grow careers. Physical Requirements & Work Environment Predominately sedentary light office position with high frequency of keyboarding/computer work required (67% – 100%) of the workday Ability to travel Ability to hear and verbally communicate effectively with customers and team members Ability to sit, stand or walk for extended periods of time Must be able to see well (either naturally or with correction) Use hands, fingers, and arms, to safely data entry Lift and carry office supplies or accounting boxes weighing 25 lbs or more Climb up and down stairs Kneel and crouch Disclaimer: This job description outlines the general nature of the role and may not include all tasks or responsibilities. Team members may be asked to perform duties outside of their primary responsibilities as needed. Employee Benefits
VHV offers industry-leading pay. Benefits packages include: Health Insurance Vision Insurance Life Insurance Paid Holidays Profit Sharing Short-Term and Long-Term Disability 401(k) Plan, with Company Match Employee Owned Company (ESOP) Ongoing Employee Training Accident and Critical Illness Insurance Employee Assistance Program HSA Employer Contribution Equal Opportunity Employer
VHV provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Start Your Career at VHV Today!
Jumpstart your growth with our comprehensive professional development, training, and opportunities.
#J-18808-Ljbffr
Training and Licensing Coordinator Department:
Human Resources Reports To:
HR Manager Type:
Full-Time FLSA Status:
Non-Exempt Hours:
40+ hours per week Pay Range:
$27-$32/hour About VHV Company VHV is a full-service mechanical construction contractor specializing in high-quality plumbing, piping, and HVAC systems for commercial, industrial, and institutional clients across Vermont and New Hampshire. Headquartered in Winooski, VT, we’ve been building trusted relationships and delivering innovative solutions for over 75 years. At VHV, you’re not just an employee—you’re an owner. As a 100% employee-owned company, we value teamwork, integrity, safety, continuous improvement, and treating each other with respect. Join a team committed to excellence, collaboration, and growth. Our Core Values: Know & Do What’s Right Committed to Improvement Team Focus Our Core Focus: Hire, Promote, Reward, Repeat Position Summary The Training and Licensing Coordinator plays a vital role in maintaining workforce compliance and supporting the professional development of employees. This position is responsible for tracking, submitting, and archiving licenses and certifications, performance reviews, coordinating apprenticeship program administration, and providing backup support to the Executive Administrative Assistant. The role also delivers administrative support to the Operations and Service departments. Team player, integrity, empathy, dependability, detail-oriented, solid decision-making skills, driven, approachable, punctual, high standards for quality and excellence, good customer service skills Qualifications High school diploma or equivalent required 2+ years of experience in administrative coordination, compliance tracking, or licensing within a technical or construction-related field Familiarity with apprenticeship programs, licensing bodies, and regulatory compliance is highly desirable Strong organizational skills with attention to detail and accuracy Proficiency in Microsoft Office Suite and experience with license tracking systems or HRIS platforms Ability to manage multiple priorities and meet tight deadlines Excellent written and verbal communication skills Collaborative team player with strong problem-solving skills Essential Roles and Responsibilities Licensing & Certification Management Maintain a centralized database of all employee licenses and certifications. Monitor expiration dates and ensure timely renewals and re-certifications Submit applications, documentation, and renewals to regulatory bodies as needed Maintain digital and physical records in accordance with compliance and audit standards Handle enrollment, registration, and documentation for apprentices in accordance with state and federal guidelines Coordinate class schedules, track hours and progress, and communicate with Training Committee. Prepare reports and maintain accurate records for internal and external audits Performance Review Oversight Assist Supervisors and Managers with performance review process through notifications and preparation of wage adjustment communications. Assists HR Generalist in monitoring and ensuring that all reviews are completed and archived. Administrative Support Serve as the primary backup to the Executive Administrative Assistant during absences or peak workload periods Assist Operations and Service departments with scheduling, report generation, data entry, purchase orders, and work order documentation Onboarding Support Assist HR Generalist in the onboarding of new employees. Schedule any needed appointments and prepare new hire packages. Work with Executive Administrative Assistant in hosting bi-monthly Onboarding/Re-onboarding events. How We Work: EOS + Continuous Improvement VHV operates on the
Entrepreneurial Operating System (EOS) , with a focus on: Vision People Data Process Issues Traction This framework helps our team stay aligned, accountable, and continuously improving. Opportunities for advancement exist for high-performing team members. We live our core value of being Committed to Improvement, offering access to education, training, and cross-functional growth. At VHV, we don’t just fill roles—we grow careers. Physical Requirements & Work Environment Predominately sedentary light office position with high frequency of keyboarding/computer work required (67% – 100%) of the workday Ability to travel Ability to hear and verbally communicate effectively with customers and team members Ability to sit, stand or walk for extended periods of time Must be able to see well (either naturally or with correction) Use hands, fingers, and arms, to safely data entry Lift and carry office supplies or accounting boxes weighing 25 lbs or more Climb up and down stairs Kneel and crouch Disclaimer: This job description outlines the general nature of the role and may not include all tasks or responsibilities. Team members may be asked to perform duties outside of their primary responsibilities as needed. Employee Benefits
VHV offers industry-leading pay. Benefits packages include: Health Insurance Vision Insurance Life Insurance Paid Holidays Profit Sharing Short-Term and Long-Term Disability 401(k) Plan, with Company Match Employee Owned Company (ESOP) Ongoing Employee Training Accident and Critical Illness Insurance Employee Assistance Program HSA Employer Contribution Equal Opportunity Employer
VHV provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Start Your Career at VHV Today!
Jumpstart your growth with our comprehensive professional development, training, and opportunities.
#J-18808-Ljbffr