Hercules Industries
Payroll Analyst/Processor – Hercules Industries
The Payroll Analyst/Processor is responsible for accurately processing a weekly payroll for employees, ensuring compliance with federal, state, and local regulations. This role involves analyzing payroll data, preparing reports, and addressing payroll-related issues. The ideal candidate has strong analytical skills, attention to detail, and experience with payroll software. Salary: $65,000-$79,000 annually DOE. DUTIES AND RESPONSIBILITIES
Prepare and process weekly multi-state/multiple entity payroll for 700+ employees, including salaried, hourly, and Union Workers. Ensure compliance with company policies, union agreements, and federal/state regulations. Enter and maintain information in HR/Payroll system, including terminations, commissions, bonus payments, Union deductions, and time adjustments. Ensure accurate calculation of wages, overtime, deductions, and benefits. Enter and monitor wage assignments and garnishments to ensure accurate processing and payment by payroll services provider. Review timesheets, wage computation, and other information to detect and reconcile payroll discrepancies. Issue or reissue physical replacement checks due to payroll errors or terminations. Maintain payroll and HR system tables including deduction calculations and update payroll calendars. Research and analyze payroll processes and suggest restructuring for efficiency and improved workflow. Resolve process defects and weaknesses; fine-tune procedures to maintain internal controls and increase payroll accuracy and efficiency. Interface with payroll processing provider to resolve database and payroll processing issues. Assist with year-end tasks, including annual payroll balancing reports and W-2 processing tables. UNION REPORTING
Prepare and submit monthly union reports, including contributions for health, pension, and other benefits as stipulated in union agreements. Balance to payroll reports and remit payments to appropriate entities. Ensure accurate tracking of union dues and remittances to the appropriate union organizations. Lead periodic required union audits. Maintain appropriate job titles, salary grades, and deduction calculations in software to ensure compliance with Union Collective Bargaining Agreements. Serve as the point of contact for union representatives and respond to inquiries regarding reporting and payments. COMPLIANCE AND REPORTING
Maintain compliance with federal, state, and local payroll laws and regulations. Review payroll service tax documents, such as quarterly and annual reports, for accuracy and timely filing. DATA MANAGEMENT
Monitor systems to ensure accurate payroll records, including employee information, tax exemptions, and direct deposit details. Onboard new employees in the HR system, including I-9 processing and verification, and enter additional information not included in employee self-service onboarding into HR/Payroll records. Maintain HR and Payroll systems tables, including deduction tables for calculation rates. Maintain software to ensure accuracy of paid time off accruals for non-Union and Union paid time off programs. Generate regular payroll and union-specific reports for internal stakeholders, including finance and senior management. Reconcile payroll-related general ledger issues. AUDIT AND ANALYSIS
Conduct regular audits to ensure database integrity and accuracy; identify discrepancies; research causes and offer solutions for resolving inaccuracies. Analyze payroll data to provide insights and recommendations to management. Prepare ad-hoc HR and payroll reports as needed. EMPLOYEE SUPPORT
Address and resolve payroll-related inquiries and issues from employees. Instruct employees and managers on payroll policies and procedures. QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE Bachelor’s degree in accounting, finance, human resources, or related field preferred, or a combination of education and experience. Certified Payroll Professional (CPP) or similar certification is a plus. 4+ years of payroll processing within a multi-state environment and HR/payroll analyst experience. Familiarity with payroll software; UKG experience is a plus. Significant knowledge of payroll administration, including wage and tax law and state and federal regulations. Comprehensive knowledge of payroll reporting and payroll tax filing requirements. Proven ability and experience learning new software systems quickly. Proficient with Microsoft Office Suite; intermediate Excel skills a plus. Strong interpersonal skills and ability to work independently and as part of a team. Ability to handle and protect sensitive and confidential information. Critical thinking and strong analytical skills with the ability to resolve issues effectively. Independent project management skills with the ability to multi-task and meet deadlines in a fast-paced environment. Strong communication skills and professional interaction with employees at all levels. Willingness to take on more responsibilities and challenges involving additional complexity; strong ownership of processes. Ability to pass background check and drug screen. LANGUAGE SKILLS
Ability to read, interpret, and write routine reports and correspondence; ability to speak effectively before groups. MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. COMPUTER SKILLS
Excellent computer skills including Microsoft Office; experience with payroll software; UKG payroll is a plus. REASONING ABILITY
Ability to interpret a variety of instructions and use sound judgment and problem-solving skills. ATTENDANCE DEMANDS
Attendance is required Monday through Friday during normal business hours. A hybrid schedule may be available based on department needs and performance. Reasonable accommodations available. PHYSICAL DEMANDS
Regularly sit, walk, stand, use hands, and communicate in English. May lift up to 50 pounds occasionally. Vision requirements as stated related to job duties. WORK ENVIRONMENT
The work environment is usually moderate in noise but can be loud at times; this is a fast-paced environment. The company offers comprehensive benefits, including medical, dental, vision, disability, life insurance, 401(k) with ESOP, paid holidays, and wellness programs. It is an equal opportunity employer; protected status is not a barrier to employment. DISCLAIMER
This job description is not a comprehensive inventory of all duties and responsibilities. Hercules Industries reserves the right to revise duties as needed. Hercules Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, disability, or other legally protected status.
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The Payroll Analyst/Processor is responsible for accurately processing a weekly payroll for employees, ensuring compliance with federal, state, and local regulations. This role involves analyzing payroll data, preparing reports, and addressing payroll-related issues. The ideal candidate has strong analytical skills, attention to detail, and experience with payroll software. Salary: $65,000-$79,000 annually DOE. DUTIES AND RESPONSIBILITIES
Prepare and process weekly multi-state/multiple entity payroll for 700+ employees, including salaried, hourly, and Union Workers. Ensure compliance with company policies, union agreements, and federal/state regulations. Enter and maintain information in HR/Payroll system, including terminations, commissions, bonus payments, Union deductions, and time adjustments. Ensure accurate calculation of wages, overtime, deductions, and benefits. Enter and monitor wage assignments and garnishments to ensure accurate processing and payment by payroll services provider. Review timesheets, wage computation, and other information to detect and reconcile payroll discrepancies. Issue or reissue physical replacement checks due to payroll errors or terminations. Maintain payroll and HR system tables including deduction calculations and update payroll calendars. Research and analyze payroll processes and suggest restructuring for efficiency and improved workflow. Resolve process defects and weaknesses; fine-tune procedures to maintain internal controls and increase payroll accuracy and efficiency. Interface with payroll processing provider to resolve database and payroll processing issues. Assist with year-end tasks, including annual payroll balancing reports and W-2 processing tables. UNION REPORTING
Prepare and submit monthly union reports, including contributions for health, pension, and other benefits as stipulated in union agreements. Balance to payroll reports and remit payments to appropriate entities. Ensure accurate tracking of union dues and remittances to the appropriate union organizations. Lead periodic required union audits. Maintain appropriate job titles, salary grades, and deduction calculations in software to ensure compliance with Union Collective Bargaining Agreements. Serve as the point of contact for union representatives and respond to inquiries regarding reporting and payments. COMPLIANCE AND REPORTING
Maintain compliance with federal, state, and local payroll laws and regulations. Review payroll service tax documents, such as quarterly and annual reports, for accuracy and timely filing. DATA MANAGEMENT
Monitor systems to ensure accurate payroll records, including employee information, tax exemptions, and direct deposit details. Onboard new employees in the HR system, including I-9 processing and verification, and enter additional information not included in employee self-service onboarding into HR/Payroll records. Maintain HR and Payroll systems tables, including deduction tables for calculation rates. Maintain software to ensure accuracy of paid time off accruals for non-Union and Union paid time off programs. Generate regular payroll and union-specific reports for internal stakeholders, including finance and senior management. Reconcile payroll-related general ledger issues. AUDIT AND ANALYSIS
Conduct regular audits to ensure database integrity and accuracy; identify discrepancies; research causes and offer solutions for resolving inaccuracies. Analyze payroll data to provide insights and recommendations to management. Prepare ad-hoc HR and payroll reports as needed. EMPLOYEE SUPPORT
Address and resolve payroll-related inquiries and issues from employees. Instruct employees and managers on payroll policies and procedures. QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE Bachelor’s degree in accounting, finance, human resources, or related field preferred, or a combination of education and experience. Certified Payroll Professional (CPP) or similar certification is a plus. 4+ years of payroll processing within a multi-state environment and HR/payroll analyst experience. Familiarity with payroll software; UKG experience is a plus. Significant knowledge of payroll administration, including wage and tax law and state and federal regulations. Comprehensive knowledge of payroll reporting and payroll tax filing requirements. Proven ability and experience learning new software systems quickly. Proficient with Microsoft Office Suite; intermediate Excel skills a plus. Strong interpersonal skills and ability to work independently and as part of a team. Ability to handle and protect sensitive and confidential information. Critical thinking and strong analytical skills with the ability to resolve issues effectively. Independent project management skills with the ability to multi-task and meet deadlines in a fast-paced environment. Strong communication skills and professional interaction with employees at all levels. Willingness to take on more responsibilities and challenges involving additional complexity; strong ownership of processes. Ability to pass background check and drug screen. LANGUAGE SKILLS
Ability to read, interpret, and write routine reports and correspondence; ability to speak effectively before groups. MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. COMPUTER SKILLS
Excellent computer skills including Microsoft Office; experience with payroll software; UKG payroll is a plus. REASONING ABILITY
Ability to interpret a variety of instructions and use sound judgment and problem-solving skills. ATTENDANCE DEMANDS
Attendance is required Monday through Friday during normal business hours. A hybrid schedule may be available based on department needs and performance. Reasonable accommodations available. PHYSICAL DEMANDS
Regularly sit, walk, stand, use hands, and communicate in English. May lift up to 50 pounds occasionally. Vision requirements as stated related to job duties. WORK ENVIRONMENT
The work environment is usually moderate in noise but can be loud at times; this is a fast-paced environment. The company offers comprehensive benefits, including medical, dental, vision, disability, life insurance, 401(k) with ESOP, paid holidays, and wellness programs. It is an equal opportunity employer; protected status is not a barrier to employment. DISCLAIMER
This job description is not a comprehensive inventory of all duties and responsibilities. Hercules Industries reserves the right to revise duties as needed. Hercules Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, disability, or other legally protected status.
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