International Association-Fire Chiefs
Overview
POSITION TITLE: Fire Chief REPORTS TO: Fire Board FLSA STATUS: Exempt CLASSIFICATION: Sworn / Safety Sensitive Position WORK SCHEDULE: Full-Time General Summary
Serves as Fire Chief at the pleasure and under the direction and guidance of the Fire Board. The Fire Chief is an exempt position under the Fair Labor Standards Act. The Fire Chief is responsible for the overall management and administration of the Pinetop Fire District ("PFD" or "District"). This individual will perform a variety of technical, administrative and supervisory tasks in providing fire, rescue and emergency medical services for the District. Supervision Exercised
Provides direct and indirect supervision of individuals within assigned areas. Carries out supervisory responsibilities in accordance with the Pinetop Fire District policies and applicable laws. Supervisory responsibilities include overseeing and participating in interviewing and hiring, training employees, planning, assigning, and directing work; appraising performance; rewarding and coaching employees; addressing complaints and resolving problems. Essential Duties & Responsibilities
Essential functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Develop operating and capital budgets for the District for presentation to the Fire Board. Effectively monitors and manages the operating and capital budgets of the District within the mil levy rate as set by the Fire Board and develops a long-range capital expenditures plan. Manages the District’s public and financial records control systems including internal audits, bank controls, records retention and disposition schedule. Organizes, directs, informs and enforces PFD’s policies and procedures. Reviews the general operation of the District to determine efficiency. Ensures annual performance reviews of staff are completed in a timely manner. Supports, coordinates and interfaces with senior officers and the Fire Board and serves on various PFD committees, as needed. Develops, in conjunction with the Fire Board, a 5-year strategic plan, updated annually. Manages and implements the District’s strategic plan. Prepares and presents a verbal monthly report to the Fire Board including significant activities, outstanding achievements, specific goals or major tasks achieved. Provides accurate and timely accounting of District finances to the Fire Board. Manages the purchase of equipment, supplies, and services necessary for the proper operation and maintenance of all equipment and facilities of the District. Demonstrates continuous effort to improve operations and streamline work processes to provide excellent service to the District. Oversees and ensures an effective training program is implemented that ensures EMS and firefighter proficiency and promotes the development of officer skills and leadership abilities. Manages and maintains oversight of outside consultants. Coordinates legal services and works with District legal counsel. Updates the Fire Board about legal issues in a timely manner. Reviews materials for compliance with PFD policies, and stays abreast of related state and Federal laws and regulations. Is responsible for the development and implementation of the District safety training program. Oversees proper documentation of employee safety training. Establishes and maintains effective working relationships with staff, Fire Board, local, county and state officials, community organizations, other fire/EMS departments, other agencies, community and business representatives and the general public. Represents PFD in a variety of local, county, state and other meetings. Provides leadership, motivates, trains and delegates at all appropriate levels of the organization. Maintains District discipline according to PFD’s Standards of Conduct and other HR policies and expects professional character, attitude, competency, and conduct from all employees. Responds courteously and tactfully to a demanding and diverse public in answering questions, explaining District policies and handling complaints. Presents strategic initiatives, projects and opportunities to the Fire Board. Delegates authority to complete tasks efficiently. Performs the duties of command personnel as needed, and other duties as may be assigned by the Fire Board from time to time. Serves as senior operational, logistical, or administrative officer and as a member of the executive management team. Responds to emergency incidents as needed and assumes appropriate command using established incident command procedures (NIMS). Necessary Knowledge, Skills and Abilities
Comprehensive knowledge of: principles, procedures, techniques and equipment as related to fire, rescue and emergency medical services; principles and practices of District administrative management including strategic planning, finance, budgeting and human resource management; safety regulations, protocols, principles, practices and procedures related to EMS and fire suppression operational activities. Thorough knowledge of: government finance administration, financial reports, audits, standard accounting principles and practices; Fire District organization and management; ambulance enterprise management; community risk reduction; federal, state and local laws and NFPA fire codes, rules and regulations as they pertain to District activities; safety procedures and the ability to maintain safety as a primary concern; proper personnel management techniques, supervisory practices and evaluation methods; short and long-range strategic planning; principles and methods of budget preparation and monitoring; public purchasing, materials management and procurement processes. Ability to: lead, command, motivate, train, supervise and evaluate personnel; prepare technical and administrative reports; communicate and report in descriptive detail with clearly organized thoughts using proper English; effectively give and receive verbal and written instructions; exercise sound judgment in evaluating situations and make critical decisions under exceptional circumstances; plan, evaluate, delegate and coordinate activities of the District; prioritize work effectively to meet goals and objectives within acceptable time frames; review or check the work products of staff for conformance to standards; operate a personal computer using program applications appropriate to assigned duties and responsibilities; use ingenuity and creativity in the performance of assigned tasks and problem solving; maintain tact, patience, and courtesy in public and professional interactions. Work Contacts
Considerable contact with media, civic groups, regulatory agencies, and the general public. Occasional contact with other city departments to coordinate activities. Considerable contact with agencies, hospitals, and pre-hospital care providers in coordinating emergency medical services, community events, and compliance and safety activities. Contacts are significant and may require extreme tact and discretion in the performance of accomplishing department goals, programs, and policies. Minimum Qualifications
Minimum of twelve (12) years of full-time fire/emergency medical experience, including at least five (5) years of experience as a Chief Officer in EMS/Fire Suppression operational and administrative management. Bachelor’s Degree in Fire Science, Business or Public Administration, or related field through an accredited college or university. Nationally Registered or Arizona State Certification at a minimum of EMCT Basic Level; Certified Paramedic preferred. Experience in wildland/urban interface protection. Expected to be available and/or reachable 24 hours per day, 365 days per year, except for scheduled leaves of absence and/or scheduled vacation time. Must reside in the District within six months of employment. Desired Qualifications
Master’s degree in Fire Science, Business or Public Administration, or related field through an accredited college or university. Executive Fire Officer or Chief Fire Officer designation Fire service management graduate work in or comparable to the Executive Fire Officer Program at the National Fire Academy. Managing Fire Officer Designation. Fire Officer II. Instructor II. Health and Safety Officer. Incident Safety Officer. Blue Card certification. Completion of Recommended National Interagency Management System Standards for Executive Fire Officer or equivalent. Physical, Mental and Environmental Demands
Much of the work is in an office environment. However, while performing the duties of this job, the employee may face emergency situations that could require good mobility and physical condition and stamina to work effectively in weather extremes, to lift and carry heavy objects, to reach and work overhead and other physical demands. The Fire Chief must be able to meet the District’s physical fitness standards and successfully complete the annual physical examination by a District designated health care provider. The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physically mobile with reasonable accommodation. Participate in physical fitness programs and comply with Fire District fitness-for-duty policy requirements. Frequently lift or move 50 pounds and occasionally lift and/or move up to 175 pounds for up to 100 feet. Working in temperatures exceeding 120 F and below 32 F. Working in the presence of pollen, dust, poisonous creatures, and plants. Working at heights up to 100’ as needed. Able to bend, reach, kneel, twist and grip items while working at various hazardous locations. Manual dexterity and coordination to operate office equipment, including computers, fax, and copy machines. Respond to visual and aural cues. Able to read, write, speak, and understand the English language. Operate in mentally and physically stressful situations. Ability to remain calm and cooperative in difficult or emergency situations. Expected Behavior
As a manager/supervisor, the incumbent is expected to embrace, support, and promote the District’s values, beliefs, and culture, which include but are not limited to: high ethical standards; train, develop, nurture, and mentor all personnel; encourage teamwork and participation by all personnel; lead by example; active participation in teamwork; strong safety principles and safety awareness; provide outstanding customer service to internal and external customers; be responsible and accept accountability for personal actions. These traits are not basic job requirements but are expected behavior both on and off duty. Other duties and responsibilities will be performed as assigned. The statements above describe the general nature and level of work and are not intended to be exhaustive. This job description is subject to change as the needs and requirements of the position change.
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POSITION TITLE: Fire Chief REPORTS TO: Fire Board FLSA STATUS: Exempt CLASSIFICATION: Sworn / Safety Sensitive Position WORK SCHEDULE: Full-Time General Summary
Serves as Fire Chief at the pleasure and under the direction and guidance of the Fire Board. The Fire Chief is an exempt position under the Fair Labor Standards Act. The Fire Chief is responsible for the overall management and administration of the Pinetop Fire District ("PFD" or "District"). This individual will perform a variety of technical, administrative and supervisory tasks in providing fire, rescue and emergency medical services for the District. Supervision Exercised
Provides direct and indirect supervision of individuals within assigned areas. Carries out supervisory responsibilities in accordance with the Pinetop Fire District policies and applicable laws. Supervisory responsibilities include overseeing and participating in interviewing and hiring, training employees, planning, assigning, and directing work; appraising performance; rewarding and coaching employees; addressing complaints and resolving problems. Essential Duties & Responsibilities
Essential functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Develop operating and capital budgets for the District for presentation to the Fire Board. Effectively monitors and manages the operating and capital budgets of the District within the mil levy rate as set by the Fire Board and develops a long-range capital expenditures plan. Manages the District’s public and financial records control systems including internal audits, bank controls, records retention and disposition schedule. Organizes, directs, informs and enforces PFD’s policies and procedures. Reviews the general operation of the District to determine efficiency. Ensures annual performance reviews of staff are completed in a timely manner. Supports, coordinates and interfaces with senior officers and the Fire Board and serves on various PFD committees, as needed. Develops, in conjunction with the Fire Board, a 5-year strategic plan, updated annually. Manages and implements the District’s strategic plan. Prepares and presents a verbal monthly report to the Fire Board including significant activities, outstanding achievements, specific goals or major tasks achieved. Provides accurate and timely accounting of District finances to the Fire Board. Manages the purchase of equipment, supplies, and services necessary for the proper operation and maintenance of all equipment and facilities of the District. Demonstrates continuous effort to improve operations and streamline work processes to provide excellent service to the District. Oversees and ensures an effective training program is implemented that ensures EMS and firefighter proficiency and promotes the development of officer skills and leadership abilities. Manages and maintains oversight of outside consultants. Coordinates legal services and works with District legal counsel. Updates the Fire Board about legal issues in a timely manner. Reviews materials for compliance with PFD policies, and stays abreast of related state and Federal laws and regulations. Is responsible for the development and implementation of the District safety training program. Oversees proper documentation of employee safety training. Establishes and maintains effective working relationships with staff, Fire Board, local, county and state officials, community organizations, other fire/EMS departments, other agencies, community and business representatives and the general public. Represents PFD in a variety of local, county, state and other meetings. Provides leadership, motivates, trains and delegates at all appropriate levels of the organization. Maintains District discipline according to PFD’s Standards of Conduct and other HR policies and expects professional character, attitude, competency, and conduct from all employees. Responds courteously and tactfully to a demanding and diverse public in answering questions, explaining District policies and handling complaints. Presents strategic initiatives, projects and opportunities to the Fire Board. Delegates authority to complete tasks efficiently. Performs the duties of command personnel as needed, and other duties as may be assigned by the Fire Board from time to time. Serves as senior operational, logistical, or administrative officer and as a member of the executive management team. Responds to emergency incidents as needed and assumes appropriate command using established incident command procedures (NIMS). Necessary Knowledge, Skills and Abilities
Comprehensive knowledge of: principles, procedures, techniques and equipment as related to fire, rescue and emergency medical services; principles and practices of District administrative management including strategic planning, finance, budgeting and human resource management; safety regulations, protocols, principles, practices and procedures related to EMS and fire suppression operational activities. Thorough knowledge of: government finance administration, financial reports, audits, standard accounting principles and practices; Fire District organization and management; ambulance enterprise management; community risk reduction; federal, state and local laws and NFPA fire codes, rules and regulations as they pertain to District activities; safety procedures and the ability to maintain safety as a primary concern; proper personnel management techniques, supervisory practices and evaluation methods; short and long-range strategic planning; principles and methods of budget preparation and monitoring; public purchasing, materials management and procurement processes. Ability to: lead, command, motivate, train, supervise and evaluate personnel; prepare technical and administrative reports; communicate and report in descriptive detail with clearly organized thoughts using proper English; effectively give and receive verbal and written instructions; exercise sound judgment in evaluating situations and make critical decisions under exceptional circumstances; plan, evaluate, delegate and coordinate activities of the District; prioritize work effectively to meet goals and objectives within acceptable time frames; review or check the work products of staff for conformance to standards; operate a personal computer using program applications appropriate to assigned duties and responsibilities; use ingenuity and creativity in the performance of assigned tasks and problem solving; maintain tact, patience, and courtesy in public and professional interactions. Work Contacts
Considerable contact with media, civic groups, regulatory agencies, and the general public. Occasional contact with other city departments to coordinate activities. Considerable contact with agencies, hospitals, and pre-hospital care providers in coordinating emergency medical services, community events, and compliance and safety activities. Contacts are significant and may require extreme tact and discretion in the performance of accomplishing department goals, programs, and policies. Minimum Qualifications
Minimum of twelve (12) years of full-time fire/emergency medical experience, including at least five (5) years of experience as a Chief Officer in EMS/Fire Suppression operational and administrative management. Bachelor’s Degree in Fire Science, Business or Public Administration, or related field through an accredited college or university. Nationally Registered or Arizona State Certification at a minimum of EMCT Basic Level; Certified Paramedic preferred. Experience in wildland/urban interface protection. Expected to be available and/or reachable 24 hours per day, 365 days per year, except for scheduled leaves of absence and/or scheduled vacation time. Must reside in the District within six months of employment. Desired Qualifications
Master’s degree in Fire Science, Business or Public Administration, or related field through an accredited college or university. Executive Fire Officer or Chief Fire Officer designation Fire service management graduate work in or comparable to the Executive Fire Officer Program at the National Fire Academy. Managing Fire Officer Designation. Fire Officer II. Instructor II. Health and Safety Officer. Incident Safety Officer. Blue Card certification. Completion of Recommended National Interagency Management System Standards for Executive Fire Officer or equivalent. Physical, Mental and Environmental Demands
Much of the work is in an office environment. However, while performing the duties of this job, the employee may face emergency situations that could require good mobility and physical condition and stamina to work effectively in weather extremes, to lift and carry heavy objects, to reach and work overhead and other physical demands. The Fire Chief must be able to meet the District’s physical fitness standards and successfully complete the annual physical examination by a District designated health care provider. The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physically mobile with reasonable accommodation. Participate in physical fitness programs and comply with Fire District fitness-for-duty policy requirements. Frequently lift or move 50 pounds and occasionally lift and/or move up to 175 pounds for up to 100 feet. Working in temperatures exceeding 120 F and below 32 F. Working in the presence of pollen, dust, poisonous creatures, and plants. Working at heights up to 100’ as needed. Able to bend, reach, kneel, twist and grip items while working at various hazardous locations. Manual dexterity and coordination to operate office equipment, including computers, fax, and copy machines. Respond to visual and aural cues. Able to read, write, speak, and understand the English language. Operate in mentally and physically stressful situations. Ability to remain calm and cooperative in difficult or emergency situations. Expected Behavior
As a manager/supervisor, the incumbent is expected to embrace, support, and promote the District’s values, beliefs, and culture, which include but are not limited to: high ethical standards; train, develop, nurture, and mentor all personnel; encourage teamwork and participation by all personnel; lead by example; active participation in teamwork; strong safety principles and safety awareness; provide outstanding customer service to internal and external customers; be responsible and accept accountability for personal actions. These traits are not basic job requirements but are expected behavior both on and off duty. Other duties and responsibilities will be performed as assigned. The statements above describe the general nature and level of work and are not intended to be exhaustive. This job description is subject to change as the needs and requirements of the position change.
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