Village of Lake in the Hills
Payroll Specialist - Fiscal Specialist II
Village of Lake in the Hills, Lake In The Hills, Illinois, United States, 60156
Overview
This position is responsible for processing and supporting all aspects of the payroll function, from verifying timesheets to processing payroll, paying employees, and managing various payroll vendors. This role also supports multiple departments. Responsibilities
Coordinates timely and accurate payroll and benefit processing. Analyzes, verifies status changes, wages, benefits, proofs time entry, answer inquiries from department staff, and coordinates processes to complete payroll. Maintains a high level of confidentiality when working with employees and information. Ensures payroll, benefits, and accruals are in accordance with applicable laws, collective bargaining agreements, policies, and procedures for all employees. Verifies employee master file updates; pay rate changes, benefit elections, marital status, tax withholdings and exemptions, etc. Reconciles, reports, and remits federal and state withholdings, and unemployment reporting as mandated by law. Coordinates and processes special check runs, retroactive pay, termination pay, garnishments, etc. Assists, reviews, and works with Human Resources (HR) on employee benefit enrollment, pay type, benefit, deduction and accrual set up, union changes, and terminations. Performs general accounting functions. Reconciles health, disability, HSA’s, flexible spending, contributions to pension plans, and collaborates on benefit issues with HR. Performs year-end payroll processes. Reconciles year-end earnings, taxes, and benefit reporting information. Prepares, mails, and remits W-2s to employees and remits to federal and state agencies per mandates. Updates various deduction and tax tables. Maintains payroll and timekeeping software. Continuously evaluates the Village's payroll function for effectiveness, efficiency, and payroll industry and tax developments, making and implementing recommendations, in coordination with the Assistant Finance Director. Provides overall support to the Assistant Finance Director with administrative duties and special projects. Provides effective and efficient customer service to customers. Responds to inquiries by providing information, resolving issues, or escalating unresolved issues to other appropriate personnel. Composes routine correspondence; proofreads and edits documents that may contain sensitive personal information; enters, scans, updates, and maintains information in spreadsheets, databases, and reports. Creates and maintains filing and record systems; provides for the retention of records as required. Utilizes proper safety precautions related to all work performed and adheres to all departmental and Village safety policies. Advises supervisor of hazards and corrective actions. Performs other duties as requested. Qualifications
Associate degree in Accounting, Finance, Business Administration or closely related field with three (3) years’ experience inclusive of electronic payroll processing systems, or any combination of education and experience that provides equivalent knowledge, skills and abilities. Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred Physical and Work Environment
This work involves occasional lifting of up to 25 pounds within a limited range for access to storage boxes; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms. Work has standard vision requirements. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels. Work requires preparing and analyzing written or computer data and observing general surroundings and activities. Work has no exposure to environmental conditions. Work is generally in a moderately noisy office setting (e.g. business office, light traffic). Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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This position is responsible for processing and supporting all aspects of the payroll function, from verifying timesheets to processing payroll, paying employees, and managing various payroll vendors. This role also supports multiple departments. Responsibilities
Coordinates timely and accurate payroll and benefit processing. Analyzes, verifies status changes, wages, benefits, proofs time entry, answer inquiries from department staff, and coordinates processes to complete payroll. Maintains a high level of confidentiality when working with employees and information. Ensures payroll, benefits, and accruals are in accordance with applicable laws, collective bargaining agreements, policies, and procedures for all employees. Verifies employee master file updates; pay rate changes, benefit elections, marital status, tax withholdings and exemptions, etc. Reconciles, reports, and remits federal and state withholdings, and unemployment reporting as mandated by law. Coordinates and processes special check runs, retroactive pay, termination pay, garnishments, etc. Assists, reviews, and works with Human Resources (HR) on employee benefit enrollment, pay type, benefit, deduction and accrual set up, union changes, and terminations. Performs general accounting functions. Reconciles health, disability, HSA’s, flexible spending, contributions to pension plans, and collaborates on benefit issues with HR. Performs year-end payroll processes. Reconciles year-end earnings, taxes, and benefit reporting information. Prepares, mails, and remits W-2s to employees and remits to federal and state agencies per mandates. Updates various deduction and tax tables. Maintains payroll and timekeeping software. Continuously evaluates the Village's payroll function for effectiveness, efficiency, and payroll industry and tax developments, making and implementing recommendations, in coordination with the Assistant Finance Director. Provides overall support to the Assistant Finance Director with administrative duties and special projects. Provides effective and efficient customer service to customers. Responds to inquiries by providing information, resolving issues, or escalating unresolved issues to other appropriate personnel. Composes routine correspondence; proofreads and edits documents that may contain sensitive personal information; enters, scans, updates, and maintains information in spreadsheets, databases, and reports. Creates and maintains filing and record systems; provides for the retention of records as required. Utilizes proper safety precautions related to all work performed and adheres to all departmental and Village safety policies. Advises supervisor of hazards and corrective actions. Performs other duties as requested. Qualifications
Associate degree in Accounting, Finance, Business Administration or closely related field with three (3) years’ experience inclusive of electronic payroll processing systems, or any combination of education and experience that provides equivalent knowledge, skills and abilities. Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred Physical and Work Environment
This work involves occasional lifting of up to 25 pounds within a limited range for access to storage boxes; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms. Work has standard vision requirements. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels. Work requires preparing and analyzing written or computer data and observing general surroundings and activities. Work has no exposure to environmental conditions. Work is generally in a moderately noisy office setting (e.g. business office, light traffic). Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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