Legal Assistant Workers Compensation Applicant Law Firm

Overview We are an applicant-side Workers' Compensation law firm with a niche focus on representing professional athletes. From recently retired players to those who competed decades ago, we are committed to securing the benefits and future medical care they rightfully deserve. Our firm delivers a client-first experience within a collaborative, supportive work culture.

We are currently seeking a highly-organized, personable Legal Assistant to join our team. This role combines three key responsibilities: Client Intake, Medical-Legal Scheduling, and Deposition Coordination. As a primary point of contact for both new and current clients, you will play a vital role in ensuring a seamless, timely, and professional experience.

Responsibilities

Client Intake: Serve as one of the first points of contact for prospective clients

Client Intake: Provide and explain intake documents, assisting clients as needed to ensure forms are completed accurately and thoroughly

Client Intake: Review and process intake questionnaires and supporting documents for attorney review

Client Intake: Create client case files and enter complete, accurate information into the case management system

Client Intake: Maintain ongoing communication with prospective clients and assist with onboarding new clients

Client Intake: File Applications for Adjudication of claims with the WCAB and serve all appropriate parties

Medical Scheduling: Schedule medical-legal evolutions, including AQME, PQME, PTP, and STP appointments

Medical Scheduling: Coordinate with physician offices to confirm availability, send notice of appointments, and provide QME advocacy letters

Medical Scheduling: Track and calendar all medical-legal deadlines and appointment timelines

Medical Scheduling: Request panel QME lists as needed

Medical Scheduling: Monitor med-legal report due dates and assist with follow-up

Deposition Coordination & Legal Support: Schedule and confirm depositions with clients, attorneys, and defense counsel

Deposition Coordination & Legal Support: Calendar depositions, medical evaluations, hearings, and other critical deadlines

Deposition Coordination & Legal Support: Prepare and coordinate deposition preparation materials

Deposition Coordination & Legal Support: File legal documents in EAMS (e.g. Applications, COAs, DORs, Liens)

Deposition Coordination & Legal Support: Organize and maintain client case files

Deposition Coordination & Legal Support: Serve medical-legal reports and other discovery materials to defense counsel

Administrative Support: Provide administrative support to attorneys, paralegals, and the firm administrator

Confidentiality: Maintain confidentiality and uphold legal privacy

Qualifications

Experience in California Workers' Compensation (required)

Strong written and verbal communication skills

Excellent organizational skills with the ability to manage multiple deadlines

Comfortable interacting with high-profile clients, including professional athletes

Experience with EAMS and WCAB procedures (preferred)

Proficiency in Microsoft Office, Dropbox, and case management systems

Self-starter with a collaborative and proactive work style

Preferred Qualifications:

Bachelor's degree or Paralegal Certificate (or equivalent work experience)

1+ years of experience as a Legal Assistant or Legal Secretary in a Workers' Compensation setting

Interest in or an appreciation for professional sports and athlete advocacy

Benefits

401(k)

Bonus based on performance

Competitive salary

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Paid vacation and holidays

Flexible schedule and hybrid/remote options after training period

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