Professional Staffing Services Group Inc.
Construction Accounts Receivable
Professional Staffing Services Group Inc., Orlando, Florida, us, 32885
Overview
Construction Accounts Receivable
Temporary contract position (8 weeks with the possibility of going permanent)
Mon.- Fri. 8 AM-5 PM $20.00 per hr.
Our client is looking for a detail-oriented and proactive
Accounts Receivable & Contract Billing Specialist
to manage the full billing, collection, and lien administration lifecycle for their construction projects and service division. This critical role ensures accurate and timely payments, maintains compliance with contract documentation (including lien releases and AIA billing), and serves as a key financial and administrative liaison for our customers and field teams.
Responsibilities Contract Billing & Project Documentation (AIA/Construction Specific)
Preparing and submitting monthly AIA pay applications and associated forms,
ensuring all required forms and supporting documents are met, including submission via various customer online portals.
Performing job setup for new projects, including inputting job information and Schedules of Value (SOV) , and incorporating all contract-attached forms.
Execute and incorporate all approved contract change orders, accurately updating the
Schedule of Values (SOV) .
Notary & Lien Administration:
Must be a Notary Public or eligible to become one
( company assistance provided if needed ). Will notarize pay applications, releases, and various legal/financial documents.
Managing Notice to Owners (NTO), lien releases, and related documents
for payments to subcontractors and material suppliers.
Collections & Cash Management
Conduct weekly, high-volume collections calls to contractors and customers, documenting all communication and statuses within the accounting system to maintain a low Days Sales Outstanding ( DSO ).
Accepting and recording credit card transactions
and preparing corresponding releases for payments.
Maintain and update monthly spreadsheets and reports for billing and collections, providing clear status visibility to management.
Service Invoicing & Coordination
Process all invoices for the Service Division, including generating and finalizing miscellaneous and Service Work Invoices.
Answer inbound leak/service calls, record required information (customer, address, service needed), and prepare
Service Work Orders
for distribution and coordination with the Maintenance Manager/Department.
Maintain and update warranty and repair maintenance information within third-party customer databases.
Qualifications
Education:
Associate's degree in Accounting, Business, or a related field, or equivalent combination of experience and training.
Experience:
1+ years of experience in Accounts Receivable, preferably in a
construction, contracting, or service-based environment
with exposure to AIA billing.
Technical Skills:
Proficiency with Microsoft Office Suite (especially Excel/Spreadsheet software) and Word Processing. Experience with construction accounting software like
ComputerEase
is a strong plus.
Legal/Administrative:
Ability to be or become a
Notary Public
is a requirement.
Key Competencies:
Excellent written and verbal communication skills (especially for collections and customer interaction), high degree of accuracy and organization, and a professional, dependable approach to daily tasks.
Additional Responsibilities
Audit Support:
Assist with preparation and requests for annual external audits.
Inventory:
Participate in inventory counting as needed.
Communication:
Serve as the primary point of contact for contractors regarding required forms and contact information.
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Temporary contract position (8 weeks with the possibility of going permanent)
Mon.- Fri. 8 AM-5 PM $20.00 per hr.
Our client is looking for a detail-oriented and proactive
Accounts Receivable & Contract Billing Specialist
to manage the full billing, collection, and lien administration lifecycle for their construction projects and service division. This critical role ensures accurate and timely payments, maintains compliance with contract documentation (including lien releases and AIA billing), and serves as a key financial and administrative liaison for our customers and field teams.
Responsibilities Contract Billing & Project Documentation (AIA/Construction Specific)
Preparing and submitting monthly AIA pay applications and associated forms,
ensuring all required forms and supporting documents are met, including submission via various customer online portals.
Performing job setup for new projects, including inputting job information and Schedules of Value (SOV) , and incorporating all contract-attached forms.
Execute and incorporate all approved contract change orders, accurately updating the
Schedule of Values (SOV) .
Notary & Lien Administration:
Must be a Notary Public or eligible to become one
( company assistance provided if needed ). Will notarize pay applications, releases, and various legal/financial documents.
Managing Notice to Owners (NTO), lien releases, and related documents
for payments to subcontractors and material suppliers.
Collections & Cash Management
Conduct weekly, high-volume collections calls to contractors and customers, documenting all communication and statuses within the accounting system to maintain a low Days Sales Outstanding ( DSO ).
Accepting and recording credit card transactions
and preparing corresponding releases for payments.
Maintain and update monthly spreadsheets and reports for billing and collections, providing clear status visibility to management.
Service Invoicing & Coordination
Process all invoices for the Service Division, including generating and finalizing miscellaneous and Service Work Invoices.
Answer inbound leak/service calls, record required information (customer, address, service needed), and prepare
Service Work Orders
for distribution and coordination with the Maintenance Manager/Department.
Maintain and update warranty and repair maintenance information within third-party customer databases.
Qualifications
Education:
Associate's degree in Accounting, Business, or a related field, or equivalent combination of experience and training.
Experience:
1+ years of experience in Accounts Receivable, preferably in a
construction, contracting, or service-based environment
with exposure to AIA billing.
Technical Skills:
Proficiency with Microsoft Office Suite (especially Excel/Spreadsheet software) and Word Processing. Experience with construction accounting software like
ComputerEase
is a strong plus.
Legal/Administrative:
Ability to be or become a
Notary Public
is a requirement.
Key Competencies:
Excellent written and verbal communication skills (especially for collections and customer interaction), high degree of accuracy and organization, and a professional, dependable approach to daily tasks.
Additional Responsibilities
Audit Support:
Assist with preparation and requests for annual external audits.
Inventory:
Participate in inventory counting as needed.
Communication:
Serve as the primary point of contact for contractors regarding required forms and contact information.
#J-18808-Ljbffr