The University of Georgia
Overview
Posting Number: S14232P
Working Title: HUMAN RESOURCES SPECIALIST
Department: PSO-Cont Ed-Business Admin
About the University The University of Georgia is chartered by the state of Georgia in 1785 and is the state’s flagship university. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff, with a student body of over 41,000. The main campus is in Athens, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
About the College/Unit/Department The University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-oriented individuals to advance UGA’s mission of Public Service and Outreach. The Georgia Center is the campus hub for non-credit professional and continuing education courses and houses the only on-campus hotel.
College/Unit/Department website: http://www.georgiacenter.uga.edu/
Posting Type: External
Retirement Plan: TRS
Employment Type: Employee
Benefits Eligibility: Benefits Eligible
Full/Part time: Full Time
Additional Schedule Information: Monday through Friday, 8am-5pm
Salary and Dates Advertised Salary: $35,781 - $46,000 (Commensurate with Experience)
Posting Date: 10/07/2025
Open until filled: Yes
Proposed Starting Date: 11/10/2025
Location Location of Vacancy: Athens Area
EEO and Core Values EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status, or other protected status. Persons needing accommodations or assistance with accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement: Integrity, Excellence, Accountability, and Respect. Details at USG Policy; Freedom of Expression policy references are available online.
Classification and Employment Details Classification Title: Human Resources Assistant II
FLSA: Non-Exempt
FTE: 1.00
Minimum Qualifications High school diploma or equivalent and 2 years of related experience
Position Summary The Human Resources Specialist supports HR operations at the Georgia Center for Continuing Education & Hotel by coordinating hiring activities, maintaining employee data, and ensuring compliance with institutional policies. This role serves as the primary contact for position management, including reviewing job titles, employee classifications, and maintaining consistency across job descriptions. The specialist also contributes to payroll coordination, reporting, and employee support services to ensure smooth and accurate HR functions.
Knowledge, Skills, Abilities and/or Competencies
Strong Excel skills.
Critical thinking and effective problem-solving skills.
Ability to work in a team environment.
Ability to manage multiple responsibilities.
Excellent work standards exhibiting accuracy and timeliness.
Strong customer service skills.
Strong interpersonal communication skills.
Provide confidentiality and security related to sensitive information.
Ability to learn new software.
Ability to manage time, meet deadlines, and adapt to ongoing changes within the HR area.
Basic understanding of UGA policies and procedures.
Physical Demands Sit for long hours and work in front of a computer.
Responsibilities and Compliance Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under 18 or direct patient care? No
Security Access: Yes
Credit and P-Card policy: A credit check is required for positions with financial responsibilities. See UGA Credit Background Check website.
Background Investigation Policy: Offers are contingent upon background checks and related verifications; a pre-employment drug test may be conducted for high-risk positions. See UGA Background Check website.
Duties/Responsibilities: Position Maintenance
Serve as the initiator of position management transactions within the Georgia Center including position change requests and posting vacant full-time, part-time, and temporary positions.
Serve as a point of contact with GC units to process employee job changes and provide updates.
Maintain the internal process for position requests and ensure appropriate approvals are received.
Review and maintain consistency in job descriptions across all roles.
Evaluate employee classifications and job titles to ensure alignment with institutional standards.
Update organizational charts and submit position-related updates for internal and external communications.
Percentage of time: 35
Duties/Responsibilities: UGAjobs
Submit hiring proposals, position requests, and job postings for various employment types.
Clone and create seats for part-time, temporary, and student positions.
Generate direct links for student postings sourced externally.
Track requests for filling positions, post approved positions on HR website, and assist with application distribution to hiring managers using UGA Jobs software.
Percentage of time: 25
Duties/Responsibilities: Employee Data
Review queries to identify anomalies and communicate with managers.
Submit quarterly and annual payroll worksheets and reports.
Track and maintain Federal Work Study data and reclassification records.
Update and maintain Georgia Center Organizational Charts and distribute as directed.
Notify employees and supervisors of leave and compensatory time deadlines.
Provide employee data reports to Georgia Center leadership as needed.
Percentage of time: 20
Duties/Responsibilities: Reporting & Compliance
Track all daily HR activities and maintain accurate logs for leadership.
Submit monthly reports on hires and terminations.
Maintain quarterly and semi-annual data for GC allocations report and PSO qualitative performance measurement (QPM) report.
Initiate items in DocuSign as needed.
Regularly audit and review data collected during onboarding for QPM reporting.
Assist manager and Assistant Director of Finance & HR with preparation of documents for other reporting.
Percentage of time: 15
Duties/Responsibilities: Administrative Duties
Respond to inquiries sent to the HR team departmental email account.
Pick up and log mail and checks for HR and Finance.
Provide notary services as needed.
Attend monthly divisional meetings and HR status calls.
Participate in annual training and performance evaluation discussions.
Percentage of time: 10
Other Duties Other duties as assigned to support the Assistant Director of Finance & Human Resources and the Georgia Center for Continuing Education & Hotel.
Percentage of time: 5
Contacts Recruitment Contact Name: Leta Salazar
Recruitment Contact Email: leta.salazar@uga.edu
#J-18808-Ljbffr
Working Title: HUMAN RESOURCES SPECIALIST
Department: PSO-Cont Ed-Business Admin
About the University The University of Georgia is chartered by the state of Georgia in 1785 and is the state’s flagship university. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff, with a student body of over 41,000. The main campus is in Athens, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
About the College/Unit/Department The University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-oriented individuals to advance UGA’s mission of Public Service and Outreach. The Georgia Center is the campus hub for non-credit professional and continuing education courses and houses the only on-campus hotel.
College/Unit/Department website: http://www.georgiacenter.uga.edu/
Posting Type: External
Retirement Plan: TRS
Employment Type: Employee
Benefits Eligibility: Benefits Eligible
Full/Part time: Full Time
Additional Schedule Information: Monday through Friday, 8am-5pm
Salary and Dates Advertised Salary: $35,781 - $46,000 (Commensurate with Experience)
Posting Date: 10/07/2025
Open until filled: Yes
Proposed Starting Date: 11/10/2025
Location Location of Vacancy: Athens Area
EEO and Core Values EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status, or other protected status. Persons needing accommodations or assistance with accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement: Integrity, Excellence, Accountability, and Respect. Details at USG Policy; Freedom of Expression policy references are available online.
Classification and Employment Details Classification Title: Human Resources Assistant II
FLSA: Non-Exempt
FTE: 1.00
Minimum Qualifications High school diploma or equivalent and 2 years of related experience
Position Summary The Human Resources Specialist supports HR operations at the Georgia Center for Continuing Education & Hotel by coordinating hiring activities, maintaining employee data, and ensuring compliance with institutional policies. This role serves as the primary contact for position management, including reviewing job titles, employee classifications, and maintaining consistency across job descriptions. The specialist also contributes to payroll coordination, reporting, and employee support services to ensure smooth and accurate HR functions.
Knowledge, Skills, Abilities and/or Competencies
Strong Excel skills.
Critical thinking and effective problem-solving skills.
Ability to work in a team environment.
Ability to manage multiple responsibilities.
Excellent work standards exhibiting accuracy and timeliness.
Strong customer service skills.
Strong interpersonal communication skills.
Provide confidentiality and security related to sensitive information.
Ability to learn new software.
Ability to manage time, meet deadlines, and adapt to ongoing changes within the HR area.
Basic understanding of UGA policies and procedures.
Physical Demands Sit for long hours and work in front of a computer.
Responsibilities and Compliance Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under 18 or direct patient care? No
Security Access: Yes
Credit and P-Card policy: A credit check is required for positions with financial responsibilities. See UGA Credit Background Check website.
Background Investigation Policy: Offers are contingent upon background checks and related verifications; a pre-employment drug test may be conducted for high-risk positions. See UGA Background Check website.
Duties/Responsibilities: Position Maintenance
Serve as the initiator of position management transactions within the Georgia Center including position change requests and posting vacant full-time, part-time, and temporary positions.
Serve as a point of contact with GC units to process employee job changes and provide updates.
Maintain the internal process for position requests and ensure appropriate approvals are received.
Review and maintain consistency in job descriptions across all roles.
Evaluate employee classifications and job titles to ensure alignment with institutional standards.
Update organizational charts and submit position-related updates for internal and external communications.
Percentage of time: 35
Duties/Responsibilities: UGAjobs
Submit hiring proposals, position requests, and job postings for various employment types.
Clone and create seats for part-time, temporary, and student positions.
Generate direct links for student postings sourced externally.
Track requests for filling positions, post approved positions on HR website, and assist with application distribution to hiring managers using UGA Jobs software.
Percentage of time: 25
Duties/Responsibilities: Employee Data
Review queries to identify anomalies and communicate with managers.
Submit quarterly and annual payroll worksheets and reports.
Track and maintain Federal Work Study data and reclassification records.
Update and maintain Georgia Center Organizational Charts and distribute as directed.
Notify employees and supervisors of leave and compensatory time deadlines.
Provide employee data reports to Georgia Center leadership as needed.
Percentage of time: 20
Duties/Responsibilities: Reporting & Compliance
Track all daily HR activities and maintain accurate logs for leadership.
Submit monthly reports on hires and terminations.
Maintain quarterly and semi-annual data for GC allocations report and PSO qualitative performance measurement (QPM) report.
Initiate items in DocuSign as needed.
Regularly audit and review data collected during onboarding for QPM reporting.
Assist manager and Assistant Director of Finance & HR with preparation of documents for other reporting.
Percentage of time: 15
Duties/Responsibilities: Administrative Duties
Respond to inquiries sent to the HR team departmental email account.
Pick up and log mail and checks for HR and Finance.
Provide notary services as needed.
Attend monthly divisional meetings and HR status calls.
Participate in annual training and performance evaluation discussions.
Percentage of time: 10
Other Duties Other duties as assigned to support the Assistant Director of Finance & Human Resources and the Georgia Center for Continuing Education & Hotel.
Percentage of time: 5
Contacts Recruitment Contact Name: Leta Salazar
Recruitment Contact Email: leta.salazar@uga.edu
#J-18808-Ljbffr