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Maryland Military Department

ADMINISTRATIVE OFFICER III/ Property Officer Manager

Maryland Military Department, Ellicott City, Maryland, United States, 21042

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Overview ADMINISTRATIVE OFFICER III/ Property Officer Manager

– Maryland Military Department

Introduction: If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and opportunities for advancement and professional growth, apply to join the DPSCS team today. The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion.

The Department aims to promote safety and lead in restorative justice projects to help offenders reintegrate into society. As a member of the DPSCS team, you can have a fulfilling career with benefits such as medical and dental coverage, paid time off, state pension vesting, supplemental retirement options, and membership in the Maryland State Employees Credit Union.

GRADE: 15

LOCATION: Baltimore City, 6776 Reisterstown Road, Baltimore, MD 21215

Main Purpose of Job The principal responsibility of the Department Property Officer at the Office of the Secretary’s level is to ensure DPSCS compliance with the Maryland Annotated Code Section 4-306 and the policies and procedures set forth by the Department of General Services and the Department of Budget and Management by exercising general direction of all staff involved with DPSCS state property. Active involvement with the planning, development, interpretation, implementation and evaluation of fixed assets/inventory programs, policies and procedures. Requires originality and creative thought in the modification of existing procedures to improve the agency’s accountability of fixed assets/inventory.

Position Duties

Establish and monitor inventory procedures for the Department's various Units/offices/divisions/and institutions.

Conduct audits to ensure procedures are being followed

Respond to DGS inquiries regarding DPSCS property/inventory procedures

Maintain the detailed fixed assets (equipment, land and buildings) for the Consolidated agencies in the Department’s approved automated inventory.

Prepare and certify the Annual Fixed Asset report for the Department of General Services and State Treasurer.

Review DPSCS excess property declarations and Missing/Stolen state property reports for compliancy and content prior to submission to OSEC and DGS.

Schedule physical inventory of DPSCS fixed assets (annual/tri-annually).

Ensure inventory is conducted, train property/accountable officers and oversee reconciliation of and certificate of inventory records.

Coordinate and prepare reports for DGS, DBM and State Treasurer’s office for DPSCS such as annual Building Survey, Insurance and Material/Supplies reports.

Minimum Qualifications Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

Three years of administrative staff or professional work.

Notes

Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.

Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Desired or Preferred Qualifications

Bachelor's degree in Accounting or Finance

Proficient in using Microsoft Excel

Minimum of 2 years experience in maintaining inventory records

Licenses, Registrations and Certifications Employees in this classification may be assigned duties which require the operation of a motor vehicle. A motor vehicle operator’s license valid in the State of Maryland is required if such duties are assigned.

Selection Process Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning qualifications must be submitted by the closing date. Candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible list for at least one year.

Examination Process The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. Provide complete and accurate information on your application.

Benefits

Personal Leave – six (6) days annually for new State employees (prorated)

Annual Leave – ten (10) days per year

Sick Leave – fifteen (15) days per year

Parental Leave – up to sixty (60) days of paid parental leave

Holidays – at least twelve (12) holidays per year

Pension – retirement pension accrual

Further Instructions Online applications are highly recommended. If you are unable to apply online, email the paper application and supplemental questionnaire to hr.recruitmentuser@maryland.gov. Upload any additional information with your application or email it by the closing date. For questions, contact the DPSCS HRSD-Recruitment Division at takia.vice@maryland.gov. If you have difficulties with submitting your online application, contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

Equal Opportunity We thank our Veterans for their service. People with disabilities and bilingual candidates are encouraged to apply. Maryland is an equal opportunity employer.

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