Crescent Capital is hiring: Executive Assistant in New York

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This range is provided by Crescent Capital. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $110,000.00/yr

Job Summary

Provides a high level of administrative support to two or more Managing Directors of the firm. Undertakes a wide range of complex tasks that require interacting with high profile internal and external contacts and information of a confidential, sensitive, or technical nature.

Responsibilities

• Extensively manages calendar. Plans, negotiates and schedules meetings to accommodate executive and others. Uses discretion and judgment to determine the priority of meetings. Keeps executives informed of upcoming appointments and deadlines.
• Coordinates meetings with internal employees and external contacts. Schedules meeting rooms, orders food, visitor passes and equipment as required. Meets, greets and escorts visitors, meeting attendees and candidates. Drafts, collects and distributes supporting documentation.
• Manages complex travel arrangements. Reserves transport and accommodations taking into consideration executive preferences, cost, and timing implications. Ensures that executive has necessary paperwork for travel, monitors delays and schedule changes to re-arrange as necessary.
• Completes business expense claims promptly and follows up on reimbursements if necessary.
• Manages incoming and outgoing correspondence (post, e-mail, etc.); handles routine issues directly and prioritizes remainder.
• Arranges for back-up coverage when necessary and provides back-up coverage when other executive assistants are out of the office.
• Identifies opportunities to improve work processes/flow in order to leverage own and department’s workload.
• Keeps abreast of internal administrative policies, practices, and guidelines (e.g., travel and expense guidelines, office processes).
• Compile and produce printed presentation materials for meetings.
• May assist with personal work for the executives as necessary.
• May provide administrative support to projects or broader initiatives.
• Performs additional duties as assigned.

Qualifications and Job Requirements

• Minimum 5-10 years of prior Executive Assistant job experience
• Uses effective written and verbal communication skills with a diverse group of employees, senior leaders and individuals outside the organization.
• Professional service orientation and builds rapport with peers and internal and external contacts.
• Strong team player within the broader administrative function.
• Ability to proactively anticipate needs of executive and get tasks done without direction, using formal channels and informal network as appropriate.
• Exhibits sound judgment in resolving matters of high complexity.
• Maintains the utmost level of discretion and confidentiality.
• Actively demonstrates commitment by maintaining a consistent, punctual and predictable work schedule.
• Effectively prioritizes assigned work and completes it in a timely manner.
• Demonstrates in-depth knowledge of Microsoft Office and other relevant software and applies it to work assignments.

Working Conditions

• The responsibilities of this position may require employees to respond and/or work outside normal business hours.
• May be on-call at times, particularly during executive’s travel schedule.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Investment Management and Investment Advice