Commonwealth of Kentucky
Administrative Specialist
Commonwealth of Kentucky, Frankfort, Kentucky, United States, 40601
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10/20/2025 (8:00 PM EDT)
25-06178
Administrative Specialist
Pay Grade12
Salary
$2,976.04 - $4,464.04 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Education & Labor Cabinet | Department for Libraries and Archives
Location
1425 Leestown Road Frankfort, KY 40601 USA
Description
The Education and Labor Cabinet's mission is to educate, prepare, train, and ensure the safety of Kentucky'scurrent and future workforces. Our goal is to create and make continuous improvements to an education andworkforce system that prepares Kentuckians for the 21st century workforce, while helping businesses find theskilled workers they need to compete and create jobs in the Commonwealth.
It is the mission of the Kentucky Department of Libraries and Archives to provide information access for thecitizens, businesses, and agencies of the Commonwealth. To help the state maintain its competitive edge, thedepartment offers comprehensive services which assure that our clientele has access to information resources:virtual, physical, and human. As one of ten state agencies in the country to combine library, archival, andpublic records programs, the department is uniquely positioned to meet these needs.
We are seeking an Administrative Specialist to provide professional administrative support to internal staffand leadership related to the State Records Center Section's operations.
This position is not eligible for telecommuting.
The duties include but are not limited to: Update and manage records databases pertaining to inventory, including the addition and removal of records. Using database, create reports for supervisor. Assist in collecting data for monthly and annual statistical reports. Assist Property Officers in conducting regular, ongoing audits of agency transmittals to certify accuracy in reports related to billing, inventory, and statistics. Assist Administrative Specialist Senior with office operations such as records requests and ensuring filing meets department organization standards. Initiate records request process in the records database. Perform other duties as required. This position will have access to confidential and sensitive information. The successful candidate will berequired to ensure the safeguarding and security of all confidential and sensitive information and will berequired to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes andrequirements pertaining to the safeguarding and security of confidential and sensitive information whileemployed and after employment ends.
The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government withyour Form I-9 information to confirm that you are authorized to work in the United States. EWDC will only useE-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities,please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Robert Belen at RobertF.Belen@ky.gov.
An Equal Opportunity Employer M/F/D
10/20/2025 (8:00 PM EDT)
25-06178
Administrative Specialist
Pay Grade12
Salary
$2,976.04 - $4,464.04 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Education & Labor Cabinet | Department for Libraries and Archives
Location
1425 Leestown Road Frankfort, KY 40601 USA
Description
The Education and Labor Cabinet's mission is to educate, prepare, train, and ensure the safety of Kentucky'scurrent and future workforces. Our goal is to create and make continuous improvements to an education andworkforce system that prepares Kentuckians for the 21st century workforce, while helping businesses find theskilled workers they need to compete and create jobs in the Commonwealth.
It is the mission of the Kentucky Department of Libraries and Archives to provide information access for thecitizens, businesses, and agencies of the Commonwealth. To help the state maintain its competitive edge, thedepartment offers comprehensive services which assure that our clientele has access to information resources:virtual, physical, and human. As one of ten state agencies in the country to combine library, archival, andpublic records programs, the department is uniquely positioned to meet these needs.
We are seeking an Administrative Specialist to provide professional administrative support to internal staffand leadership related to the State Records Center Section's operations.
This position is not eligible for telecommuting.
The duties include but are not limited to: Update and manage records databases pertaining to inventory, including the addition and removal of records. Using database, create reports for supervisor. Assist in collecting data for monthly and annual statistical reports. Assist Property Officers in conducting regular, ongoing audits of agency transmittals to certify accuracy in reports related to billing, inventory, and statistics. Assist Administrative Specialist Senior with office operations such as records requests and ensuring filing meets department organization standards. Initiate records request process in the records database. Perform other duties as required. This position will have access to confidential and sensitive information. The successful candidate will berequired to ensure the safeguarding and security of all confidential and sensitive information and will berequired to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes andrequirements pertaining to the safeguarding and security of confidential and sensitive information whileemployed and after employment ends.
The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government withyour Form I-9 information to confirm that you are authorized to work in the United States. EWDC will only useE-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities,please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Robert Belen at RobertF.Belen@ky.gov.
An Equal Opportunity Employer M/F/D