Office Assistant Job at HYBE America in Santa Monica

Overview

HYBE America is part of HYBE, a global leader at the intersection of music, entertainment, and technology. We represent some of the world’s most influential artists and continue to expand our creative and cultural impact across the Americas. At HYBE, we believe in the power of music and foster a culture built on Passion, Trust, and Autonomy.

Position Overview

We are seeking a reliable, detail-oriented, and personable Office Assistant to support our Santa Monica office. As the first point of contact for guests and callers, you will play a critical role in delivering a professional and welcoming experience that reflects the HYBE America brand. You’ll be responsible for managing front desk operations, supporting daily office functions, and ensuring a positive and organized workplace environment. You will work closely with the Office Manager to ensure seamless office operations and assist in implementing various internal initiatives and events.

Responsibilities

• Open and close the office each day
• Perform general front desk reception duties: answer, screen, and route incoming calls; greet and check in visitors; issue parking validations; schedule and manage conference room bookings and Zoom/Google Meet calls
• Collaborate with the Office Manager and other departments on internal projects and office initiatives
• Submit and track monthly expense reports using Concur
• Process invoices in coordination with the Accounting team using E-Accounting
• Handle confidential information and documents with discretion and professionalism
• Oversee ordering and inventory of office supplies, snacks, and other essentials
• Maintain cleanliness and organization in shared office spaces (kitchen, supply rooms, restrooms, etc.)
• Manage all mail and package handling, including shipping and receiving
• Coordinate with building management to resolve office maintenance and facility issues
• Program and issue key cards for new hires
• Assemble and distribute welcome kits for new team members
• Assist in planning and executing internal office events in collaboration with the Office Manager
• Maintain and regularly update internal spreadsheets and documents

Qualifications

• Minimum 2 years of experience in an administrative or office assistant role
• Proactive, self-motivated, and capable of multitasking under tight deadlines
• Excellent interpersonal, communication, and organizational skills
• Professional demeanor with a can-do attitude—no task is too big or too small
• Comfortable in a fast-paced, ever-changing work environment
• Proficient in Apple iOS, Microsoft Office Suite, and Google Workspace (Docs, Sheets, Calendar, etc.)

Salary

Base pay range: $45,000.00/hr - $50,000.00/hr

Benefits

• Competitive compensation package for all full-time employees. We maintain salary brackets for all career tracks to ensure equitable salaries across the company
• Medical, dental, and vision insurance
• Company 401(k) match up to 5%
• Flexible paid time off
• FSA
• Life insurance
• Wellhub membership that gives you access to gyms and fitness studios
• Excellent parental leave policies

HYBE America is an equal opportunity employer, and we actively strive to build and nurture a diverse, inclusive, and equitable team. We celebrate differences and screen for shared values and cultural fit. We are committed to providing employees with a work environment free of discrimination and harassment.