Chief Financial Officer

Ardmore Enterprises (Ardmore) provides disability services to adults with Intellectual and Developmental Disabilities empowering people to live meaningful lives according to their own choices. Ardmore Enterprises has a budget of $25+ million and a workforce of over 300 employees. The primary workforce includes direct support professionals (DSPs) who are frontline employees providing direct support in partnership with people with disabilities. Ardmore supports all employees in their commitment to uphold the organization’s mission of ensuring quality support services are provided in partnership with the people we work for. Through our services, people with intellectual and developmental disabilities are respected, afforded opportunities to choose, participate in, and access community resources, and fulfilling activities alongside people without disabilities. POSITION TITLE: Chief Financial Officer OVERVIEW OF POSITION : The Chief Financial Officer is responsible for the oversight and fiscal management of an annual budget of $25M. In this highly visible leadership role, the CFO is tasked with creating growth, reducing costs, and maximizing the organization’s financial performance. The Chief Financial Officer will report directly to Chief Executive Officer (CEO), and lead a team of accounting, payroll, professionals, managing the day-to-day financial and accounting operations, including AP/AR; preparation of financial statements, updating and documenting accounting processes; payroll functions, and the creation of a comprehensive set of controls and budgets to mitigate risk, enhance accuracy and ensure results are reported in a timely manner. The CFO should also have a strong knowledge base and high-level experience in Human Resources. Ardmore believes that all employees should be committed to supporting the organization’s mission of ensuring quality support services are provided and people with intellectual and developmental disabilities are both respected and afforded opportunities to choose and participate in and access community events, activities, and resources. DUTIES AND RESPONSIBILITIES Financial Management and Leadership Oversee routine analysis of key financial statement elements to identify matters requiring attention and interpret and explain financial performance about prior periods, current budget, and external benchmarks Development, maintenance, and operation of the infrastructure (i.e., policies, procedures, and systems) required to ensure the safekeeping and preservation of all corporate assets, including but not limited to cash accounts, investment accounts, supply inventory, fixed assets, intangible assets, and contract commitments Lead a Finance and Human Resources team that is highly efficient and productive, facilitating cross-training, and ensuring transparency for business continuity Partner with service directors to plan changes in funding structures and development activities Financial planning and development of annual operating, capital budgets, long-term operational and capital budgets (including projected statements of operations, projected balance sheets, and projected cash flow statements) Oversee and lead annual budgeting and planning process in conjunction with the Senior Leadership Team and CEO; administer and review all financial plans and budgets; monitor progress and changes; and keep Senior Leadership team abreast of the organization’s financial status Tax and other government financial reporting and oversee preparation and filing of periodic reports and timely remittance of appropriate taxes or fees due in connection with tax (e.g., not-for-profit annual information report, regular sales tax reports, periodic property tax reports, etc.) and other government financial reporting (e.g., annual DDA cost report) Effectively communicate and present the critical financial matters to the Finance Committee and Board of Directors (i.e. annual audit process, liaise with external auditors, etc.) Implement a robust fiscal management and reporting system; ensuring accurate financial data and cash flow are steady and support operational requirements Knowledge of the procedures, operating practices, rules, regulations, and applicable state and federal laws governing coding, billing, collections, and financial reporting Analyze operational issues and evaluate their impact on the financial exposure of the agency elevating any concerns to the CEO Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual Close the fiscal year, balance internal accounting program with independent audit and Form 990 Fiduciary oversight responsibility for the 403(b) with assistance from identified program and investment management Remain current on regulations, industry trends, and practices and applicable financial reporting laws ensuring the organization operates within full compliance of the law Responsible for maintaining and monitoring property insurance coverage Participate in Board of Directors meetings and other meetings as requested Accounting Establish and supervise implementation of efficient and accurate accounting systems Gather, organize, and maintain all records of revenue and expenditures Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials, and oversee all financial, project/program and grants accounting and special third-party financial reports, etc. Review financial reports with Finance Committee, CEO and Program Directors Transaction processing, including General ledger, billing, and collection, payroll (including government payroll reporting), accounts payable, and detailed property records Maintenance and preservation of all corporate records (e.g., contracts and agreements, bank statements and canceled checks, accounting records, etc.), including an up-to-date inventory of all corporate records with a record description and physical location Oversee billing and accounts receivable through the Maryland LTSS system File all reports to funding sources in a timely fashion Payroll Operations Establish and supervise implementation of efficient and accurate payroll procedures Maintain accurate payroll related records Ensure that all staff are compensated accurately and on time Ensure the timely payment of all taxes and benefit premiums Assure compliance with all state, federal and local laws pertaining to compensation for work performed Grants & Contracts Management Supports compliance, budgeting, and financial tracking for government and foundation grants, fee-for-service contracts, and restricted funds Collaborate with program and development teams on budget proposals, grant reporting, and funder audits Ensure cost allocation methodologies are appropriate, equitable, and aligned with funding requirements Risk, Compliance & Legal Ensure the organization complies with all applicable nonprofit, tax, and regulatory requirements Lead annual audit process and liaise with auditors, legal counsel, and the finance committee of the Board Oversee risk management practices, including insurance coverage and organizational policies Board and Donor Engagement Prepare and present financial updates to the Board of Directors and relevant committees Translate complex financial information into clear narratives to support Board decision-making and donor engagement KNOWLEDGE, SKILLS, AND ABILITIES Strong analytical, communication, and decision-making skills that will drive the financial performance of the organization Excellent organizational skills Excellent problem-solving skills and ability to prioritize Outstanding written and communication skills Strong attention to detail WHY YOU’LL LOVE ARDMORE We offer an exceptional benefits package including: Medical, Dental and Vision Insurance (CareFirst) 403B Retirement Plan Match - Mutual of America (Up to 6%) Group Life Insurance - Guardian (up to $50,000) Voluntary Life and AD&D Insurance Short Term Disability Insurance (Guardian) Employee Assistance Program (EAP) Pet Insurance Legal Insurance 10 Paid Holidays and 2 Floating Holidays Employee Discounts (Groupon, Six Flags, Touro University, Hertz car rentals, AMC Theaters Dell computers, etc.) Paid On-site Trainings! Work in a hybrid environment combining in office and remote work is required. Current requirements are at least 3 days in office EDUCATION AND EXPERIENCE Bachelor's degree in Accounting, Business Administration, Finance, or a closely related field required; Master's degree strongly preferred Certified Public Accountant (CPA) preferred Must have a minimum of 10 years of experience in accounting or fiscal management; not-for-profit experience preferred Extensive knowledge of the principles, practices and procedures of accounting, finance, budgeting and planning for a not-for-profit agency Knowledge of Development Disability Administration funding and billing preferred Knowledge of employment law and Human Resources regulations, policies and procedures Must be a strategic thinker with the ability to conceptualize an act upon the agency’s financial objectives and operationalize these objectives Ability to motivate and hold team members accountable Demonstrate knowledge of laws, procedures, regulations, and best practices relating to not-for-profit accounting practices and financial reporting Salary Range - $165K - $175K

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