UARSC
Location:
California State University San Marcos Corporation (CSUSM Corporation); Hybrid Schedule Available
Appointment:
Part-time, Non-Exempt (15-20 hours/week)
Anticipated Salary:
$28.00/hour-$30.00/hour; depending on experience (non-exempt, hourly)
Posted:
October 10, 2025
Application Deadline:
First review October 23, 2025 - Open Until Filled
Summary Cal IV-E Program provides professional education and monetary support to undergraduate and graduate social work students who intend to pursue or continue a career in public child welfare. This position supports the grant award to CSUSM’s MSW Department as the Grant Budget Analyst referred to in the grant as the Fiscal position. The position reports to the Project Director and the Principal Investigator. The position collaborates the invoicing and budget set up with multiple systems on campus including but not limited to: Office of Special Projects, CSUSM Corp, CSUSM Extended Learning and CSUSM State Side pre-award, financial accounting and the CEHHS Dean’s Office.
Qualifications
Education & Experience
B.A. or B.S required
A minimum of five (5) years of experience in an office or administrative environment completing general office work and budgets, requiring confidentiality, attention to detail, and independent work
Knowledge, Skills & Abilities
Advanced skills with Budgets, Excel, and Invoicing over 1 million dollars
Advanced knowledge and skills in Microsoft Suite including Teams and Share Point
Preferred experience of CSU Financial Systems
Thorough written and oral communication skills, including English grammar, spelling, and punctuation
Excellent written and verbal communication skills with colleagues
Demonstrated ability to interact effectively with co-workers and clients
Ability to display organization, meet deadlines, display detail orientation, possess good judgment and common sense
Ability to demonstrate a high level of cross-cultural sensitivity
Ability to work independently
Other Employment Requirements:
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
Mandated Reporter Classification = Limited Reporter
This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSUSM Corporation employees who apply for the position.
Must participate in CSUSM Corporation, CSU, and university-wide trainings as required.
The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related instruction and to perform any other job-related duties requested by the supervisor.
Responsibilities and Tasks
Manage monetary repayment/collections process for Students who are out of compliance.
Process purchases: reconcile expenses, submit reimbursed time forms and perform quarterly invoicing.
Perform pre- and post-award management and invoicing.
In consultation with Project Coordinator and MSW Administrative Support Coordinator, gather, analyze, and submit annual match actuals to OSP analyst using data obtained from Financial Data Warehouse and department records.
Assist with other fiscal duties as necessary on grants in the SW Department.
Maintain a shadow budget of expenses and monitor Data Warehouse for accuracy of expenses.
Review Invoices for accuracy.
Create item types and coordinate with financial aid/scholarship Department regarding stipend awards.
Supervision:
Will have the authority to make purchases and transfer expenses from the stateside MSW program to the grant but must consult with the Project Director before doing so.
Latitude and Judgment:
Will have the authority to make purchases and transfer expenses from the stateside MSW program to the grant but must consult with the Project Director before doing so.
Work Environment:
This position can be hybrid
The work environment will include normal office conditions and daily use of a computer Visual Display Terminal (VDT)
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job
JEANNE CLERY ACT AND CAMPUS FIRE SAFETY RIGHT-TO-KNOW LAW NOTIFICATION - See website located at
This information is available at CSUSM Clery site. (csusm.edu/clery/)
Application Procedure Please apply by clicking "Apply" and be sure to submit a
cover letter and resume . CSUSM Corporation is an Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, ancestry, and veteran or military status or any other status protected by federal, state or local laws.
For questions or if you experience any difficulties with the online application process, please contact CSUSM Corporation Human Resources at (760) 750-4700 or hrcorp@csusm.edu.
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California State University San Marcos Corporation (CSUSM Corporation); Hybrid Schedule Available
Appointment:
Part-time, Non-Exempt (15-20 hours/week)
Anticipated Salary:
$28.00/hour-$30.00/hour; depending on experience (non-exempt, hourly)
Posted:
October 10, 2025
Application Deadline:
First review October 23, 2025 - Open Until Filled
Summary Cal IV-E Program provides professional education and monetary support to undergraduate and graduate social work students who intend to pursue or continue a career in public child welfare. This position supports the grant award to CSUSM’s MSW Department as the Grant Budget Analyst referred to in the grant as the Fiscal position. The position reports to the Project Director and the Principal Investigator. The position collaborates the invoicing and budget set up with multiple systems on campus including but not limited to: Office of Special Projects, CSUSM Corp, CSUSM Extended Learning and CSUSM State Side pre-award, financial accounting and the CEHHS Dean’s Office.
Qualifications
Education & Experience
B.A. or B.S required
A minimum of five (5) years of experience in an office or administrative environment completing general office work and budgets, requiring confidentiality, attention to detail, and independent work
Knowledge, Skills & Abilities
Advanced skills with Budgets, Excel, and Invoicing over 1 million dollars
Advanced knowledge and skills in Microsoft Suite including Teams and Share Point
Preferred experience of CSU Financial Systems
Thorough written and oral communication skills, including English grammar, spelling, and punctuation
Excellent written and verbal communication skills with colleagues
Demonstrated ability to interact effectively with co-workers and clients
Ability to display organization, meet deadlines, display detail orientation, possess good judgment and common sense
Ability to demonstrate a high level of cross-cultural sensitivity
Ability to work independently
Other Employment Requirements:
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
Mandated Reporter Classification = Limited Reporter
This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSUSM Corporation employees who apply for the position.
Must participate in CSUSM Corporation, CSU, and university-wide trainings as required.
The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related instruction and to perform any other job-related duties requested by the supervisor.
Responsibilities and Tasks
Manage monetary repayment/collections process for Students who are out of compliance.
Process purchases: reconcile expenses, submit reimbursed time forms and perform quarterly invoicing.
Perform pre- and post-award management and invoicing.
In consultation with Project Coordinator and MSW Administrative Support Coordinator, gather, analyze, and submit annual match actuals to OSP analyst using data obtained from Financial Data Warehouse and department records.
Assist with other fiscal duties as necessary on grants in the SW Department.
Maintain a shadow budget of expenses and monitor Data Warehouse for accuracy of expenses.
Review Invoices for accuracy.
Create item types and coordinate with financial aid/scholarship Department regarding stipend awards.
Supervision:
Will have the authority to make purchases and transfer expenses from the stateside MSW program to the grant but must consult with the Project Director before doing so.
Latitude and Judgment:
Will have the authority to make purchases and transfer expenses from the stateside MSW program to the grant but must consult with the Project Director before doing so.
Work Environment:
This position can be hybrid
The work environment will include normal office conditions and daily use of a computer Visual Display Terminal (VDT)
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job
JEANNE CLERY ACT AND CAMPUS FIRE SAFETY RIGHT-TO-KNOW LAW NOTIFICATION - See website located at
This information is available at CSUSM Clery site. (csusm.edu/clery/)
Application Procedure Please apply by clicking "Apply" and be sure to submit a
cover letter and resume . CSUSM Corporation is an Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, ancestry, and veteran or military status or any other status protected by federal, state or local laws.
For questions or if you experience any difficulties with the online application process, please contact CSUSM Corporation Human Resources at (760) 750-4700 or hrcorp@csusm.edu.
#J-18808-Ljbffr