Brigham Young University
Overview
Program Coordinator role at Brigham Young University (BYU). Key responsibilities include supporting the Department Administrative Assistant and Department Chairs, coordinating undergraduate research awards, overseeing building access, administering TA awards, compiling annual university reports, maintaining departmental email lists, and assisting with event planning. The role also manages undergraduate advisement appointments, facilitates senior exit interviews, supports faculty stewardship interviews, and provides comprehensive administrative support to faculty. What You’ll Do In This Position
Undergraduate Research Awards Manager Coordinate Submission Deadlines: Update the URA website, department signage, and email current URA students. Edit Microsoft submission collection forms each semester to ensure timely and accurate submissions Proposal Review: Evaluate over 200 URA applicant proposals for compliance with application requirements and faculty approval Compliance Monitoring: Oversee experience paragraphs for the college, ensuring an 80% compliance rate Data Verification and Compilation: Gather and verify necessary data for the Chemistry Business Office to determine student wages and ensure on-time hiring BNSN Building Access Manager Key and Card Access Management: Oversee the submission of 230+ physical keys and electronic key card access Student Communication: Email students regarding required training, key fees, and key pick-up procedures Record Keeping: Maintain audit and key fee sheets and send information to the business office for fee processing and refunds Re-Key Coordination: Arrange re-keys for classrooms and closets and request new keys from the University Key Office Training and Access Monitoring: Monitor the card access training site, grant electronic access upon training completion, and email confirmations to students ID Card and Lab Access Updates: Update ID card building access and teaching lab access each semester as directed by faculty Annual Inventory and Reporting: Conduct annual key inventory and report lost keys to the University Key Office TA award Finalist and Awardee Manager Data Assessment: Evaluate data to determine finalists and awardees based on department equations and guidelines Approval Coordination: Request faculty and chair approval for selected awardees Award Communication: Send award letters to chosen awardees and collect thank-you letters for various awards, fellowships, scholarships, and TA Awards Annual University Report Data Integration and Systematization: Integrate and systematize annual statistics for University Resource Planning Report Compilation: Compile spreadsheets detailing graduate, undergraduate, and faculty contributions to the department Majors Email List and Assistant Event Coordinator Email List Maintenance: Update mailing lists for incoming freshmen, emeritus faculty, and donors Event Collaboration: Assist in organizing and preparing for various department events, including Graduation (facilitate senior exit interviews, and manage the ordering, preparation, and presentation of graduate gifts) and New Student Orientation (prepare and mail the department welcome letter and information packet; order, package, and present new student gifts at orientation) Undergraduate Advisement Microsoft Bookings Calendar Management: Create and maintain the Microsoft Bookings Calendar Request faculty advisor availability each semester Respond to student emails and in-person requests for advisement, assessing student needs and schedules Create booking appointments and send confirmation emails to students and faculty, including date, time, student questions, and attached student progress reports Schedule necessary graduating student (75+) appointments with the chair and assistant chairs at the end of Fall and Winter Semesters Compose and compile Senior Portfolios Send Microsoft exit interview forms and track data for analysis Department Chairs Support Appointment Scheduling: Create a Microsoft Bookings calendar and schedule faculty appointments with the chair. Ensure faculty complete the Stewardship Interview Form Confidential Preparation: Prepare confidential faculty summary packets for annual stewardship interviews, including publications, funding, ELMS mentorship results, scheduled courses, citizenship assignments, and any other information requested by the chair Signature Facilitation: Facilitate the collection of individual signatures from the chair and faculty members, and prepare digital documents and comments for the College Faculty Support Faculty Profile Administration: Enter publications, presentations, and mentored student information into faculty profiles, including approximately 120 entries per year Key Requests and Building Access: Facilitate faculty key requests and manage building access Student URA and Portfolio Coordination: Coordinate items for student Undergraduate Research Awards (URAs), portfolios, and Learning Suite access Required What qualifies you for this role: A firm commitment to the mission of BYU Associate degree or other post-secondary education and 2+ years’ experience in an office environment Proficient in Microsoft Office suite with a particularly high level of proficiency with Excel; Google Drive, Sheets/Forms and features. Also: Efficient and accurate data entry High degree of written and verbal communication skills Ability to keep information confidential Preferred Bachelor’s degree and more than 2 years’ experience in an office environment Familiarity with BYU systems including AIM, faculty profile and Learning Suite Note: Last day to apply is Sunday, October 12, 2025 What We Offer In Return This position comes with fantastic benefits, including: 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans) Employee assistance program, available to the employee and all members of their household Tuition benefits after two years Access to athletic facilities Access to the library Free on-campus parking Free UTA passes for employees, spouses, and qualified dependents Discounts at the BYU Store and for many events at BYU Pay Grade:
48 Typical Starting Pay:
$20.00 to $25.75 an hour Required Documents All Staff positions require a resume. Refer to the Job Posting for any additional required documents. Other Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend. Brigham Young University is an equal opportunity employer, including disability and protected veteran status. BYU is committed to a diverse and inclusive work environment. If you share in our devotion to faith and excellence, we have a place for you here at BYU! Seniorit y level
Entry level Employment type
Part-time Job function
Other Industries: Higher Education
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Program Coordinator role at Brigham Young University (BYU). Key responsibilities include supporting the Department Administrative Assistant and Department Chairs, coordinating undergraduate research awards, overseeing building access, administering TA awards, compiling annual university reports, maintaining departmental email lists, and assisting with event planning. The role also manages undergraduate advisement appointments, facilitates senior exit interviews, supports faculty stewardship interviews, and provides comprehensive administrative support to faculty. What You’ll Do In This Position
Undergraduate Research Awards Manager Coordinate Submission Deadlines: Update the URA website, department signage, and email current URA students. Edit Microsoft submission collection forms each semester to ensure timely and accurate submissions Proposal Review: Evaluate over 200 URA applicant proposals for compliance with application requirements and faculty approval Compliance Monitoring: Oversee experience paragraphs for the college, ensuring an 80% compliance rate Data Verification and Compilation: Gather and verify necessary data for the Chemistry Business Office to determine student wages and ensure on-time hiring BNSN Building Access Manager Key and Card Access Management: Oversee the submission of 230+ physical keys and electronic key card access Student Communication: Email students regarding required training, key fees, and key pick-up procedures Record Keeping: Maintain audit and key fee sheets and send information to the business office for fee processing and refunds Re-Key Coordination: Arrange re-keys for classrooms and closets and request new keys from the University Key Office Training and Access Monitoring: Monitor the card access training site, grant electronic access upon training completion, and email confirmations to students ID Card and Lab Access Updates: Update ID card building access and teaching lab access each semester as directed by faculty Annual Inventory and Reporting: Conduct annual key inventory and report lost keys to the University Key Office TA award Finalist and Awardee Manager Data Assessment: Evaluate data to determine finalists and awardees based on department equations and guidelines Approval Coordination: Request faculty and chair approval for selected awardees Award Communication: Send award letters to chosen awardees and collect thank-you letters for various awards, fellowships, scholarships, and TA Awards Annual University Report Data Integration and Systematization: Integrate and systematize annual statistics for University Resource Planning Report Compilation: Compile spreadsheets detailing graduate, undergraduate, and faculty contributions to the department Majors Email List and Assistant Event Coordinator Email List Maintenance: Update mailing lists for incoming freshmen, emeritus faculty, and donors Event Collaboration: Assist in organizing and preparing for various department events, including Graduation (facilitate senior exit interviews, and manage the ordering, preparation, and presentation of graduate gifts) and New Student Orientation (prepare and mail the department welcome letter and information packet; order, package, and present new student gifts at orientation) Undergraduate Advisement Microsoft Bookings Calendar Management: Create and maintain the Microsoft Bookings Calendar Request faculty advisor availability each semester Respond to student emails and in-person requests for advisement, assessing student needs and schedules Create booking appointments and send confirmation emails to students and faculty, including date, time, student questions, and attached student progress reports Schedule necessary graduating student (75+) appointments with the chair and assistant chairs at the end of Fall and Winter Semesters Compose and compile Senior Portfolios Send Microsoft exit interview forms and track data for analysis Department Chairs Support Appointment Scheduling: Create a Microsoft Bookings calendar and schedule faculty appointments with the chair. Ensure faculty complete the Stewardship Interview Form Confidential Preparation: Prepare confidential faculty summary packets for annual stewardship interviews, including publications, funding, ELMS mentorship results, scheduled courses, citizenship assignments, and any other information requested by the chair Signature Facilitation: Facilitate the collection of individual signatures from the chair and faculty members, and prepare digital documents and comments for the College Faculty Support Faculty Profile Administration: Enter publications, presentations, and mentored student information into faculty profiles, including approximately 120 entries per year Key Requests and Building Access: Facilitate faculty key requests and manage building access Student URA and Portfolio Coordination: Coordinate items for student Undergraduate Research Awards (URAs), portfolios, and Learning Suite access Required What qualifies you for this role: A firm commitment to the mission of BYU Associate degree or other post-secondary education and 2+ years’ experience in an office environment Proficient in Microsoft Office suite with a particularly high level of proficiency with Excel; Google Drive, Sheets/Forms and features. Also: Efficient and accurate data entry High degree of written and verbal communication skills Ability to keep information confidential Preferred Bachelor’s degree and more than 2 years’ experience in an office environment Familiarity with BYU systems including AIM, faculty profile and Learning Suite Note: Last day to apply is Sunday, October 12, 2025 What We Offer In Return This position comes with fantastic benefits, including: 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans) Employee assistance program, available to the employee and all members of their household Tuition benefits after two years Access to athletic facilities Access to the library Free on-campus parking Free UTA passes for employees, spouses, and qualified dependents Discounts at the BYU Store and for many events at BYU Pay Grade:
48 Typical Starting Pay:
$20.00 to $25.75 an hour Required Documents All Staff positions require a resume. Refer to the Job Posting for any additional required documents. Other Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend. Brigham Young University is an equal opportunity employer, including disability and protected veteran status. BYU is committed to a diverse and inclusive work environment. If you share in our devotion to faith and excellence, we have a place for you here at BYU! Seniorit y level
Entry level Employment type
Part-time Job function
Other Industries: Higher Education
#J-18808-Ljbffr