University of Illinois
Administrative Aide
McKinley Health Center
McKinley Health Center aims to provide high-quality ambulatory healthcare and health education to students and medical expertise to University leadership. The Center is also accredited through the Accreditation Associate for Ambulatory Health Care (AAAHC). Employees at MHC are required to provide proof of certain immunizations according to recommendations from the Center for Disease Control (CDC) Advisory Committee on Immunization Practices (ACIP) guidelines. To review the full policy, please click here -Immunizations.
Our staff works on campus with an academically talented and ethnically diverse student population, including international students totaling 22.2 percent of the total student population, 18.8 percent for Asian American students, 11 percent for Latinx/e students, 5.0 percent for African American students, and 3.2 percent for multiracial students, with a total enrollment of over 56,000 students.
Job Summary Provides high-level support to the Executive Director (ED) of McKinley Health Center (MHC). Manages executive scheduling, communications, and office operations, and serves as a liaison with campus and community partners. Duties & Responsibilities
Administrative Duties • Serve as primary point of contact for students, faculty, staff, parents, vendors, and external stakeholders. • Manage and safeguard confidential administrative records. • Provide administrative support during employee searches and interviews. • Evaluate equipment and supply needs; process purchases, reimbursements, and payment transactions in collaboration with the Business Office. • Oversee production of the annual MHC calendar and office signage. • Participate in quality assurance, compliance, and risk management activities.
Staff and Event Coordination • Manage daily office operations and ensure administrative tasks are completed in accordance with MHC policies. • Coordinate Student Advisory Board (SAB) and Student Health Insurance Advisory Committee (SHIAC) meetings (scheduling, agendas, minutes, logistics). • Coordinate Senior Leadership Group weekly meetings (agendas, minutes, follow-up). • Support preparation of reports and presentations for leadership and committees. • Plan and coordinate special events, including annual all-staff meetings, recognition programs, and retirements.
Support for Executive Director • Provide administrative support to the ED, Medical Director, and Associate/Assistant Directors, including scheduling, meetings, travel, and conference arrangements. • Manage and prioritize the ED's calendar, patient appointments, and correspondence; draft responses as needed. • Track deadlines, deliverables, and follow-up actions for the ED.
Supervisory & Training • Assist in drafting job descriptions for administrative support staff. • Train, supervise, and evaluate administrative support staff; delegate assignments, review work, and implement quality improvements. • Approve timesheets, sick leave, and vacation requests for administrative staff. • Complete annual performance evaluations for support staff.
Additional Physical Demands Position works in an office setting at the University of Illinois, Urbana campus. Primarily sedentary with frequent interruptions and involves working quickly and accurately. Occasional evening or weekend hours to support events or projects. Minimum Qualifications High school graduation or equivalent Any one or any combination totaling five (5) years (60 months) from the following categories:
college course work in business, finance, accounting or a related field:
60 semester hours or an Associate's degree equals one (1) year (12 months) 90 semester hours equals two (2) years (24 months) 120 semester hours or a Bachelor's degree equals three (3) years (36 months) Master's degree or higher equals four (4) years (48 months)
progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
Preferred Qualifications Supervisory experience Knowledge, Skills and Abilities Strong organizational and time-management skills with attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office applications. Ability to handle confidential information with discretion. Ability to work independently and as part of a team. Appointment Information
This is a 100% full-time Civil Service 0058 - Administrative Aide position, appointed on a 12-month basis. The expected start date is as soon as possible after 12/4/2023. Thebudgeted salary range for the position is $57,000 - $62,000.
Sponsorship for work authorization is not available forthis position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx. Application Procedures & Deadline Information
Applications must be received by
6:00 pm (Central Time) on Thursday, October 23, 2025.
Apply for this position using the Apply Now button at the top or bottom of this posting. Pleasemake sure to upload a cover letter, resume, and contact information for atleast three professional references whenapplying. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Sean Wilson at seanw11@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.
Requisition ID : 1033155 Job Category : Professional and Administrative Apply at:
https://jobs.illinois.edu
McKinley Health Center aims to provide high-quality ambulatory healthcare and health education to students and medical expertise to University leadership. The Center is also accredited through the Accreditation Associate for Ambulatory Health Care (AAAHC). Employees at MHC are required to provide proof of certain immunizations according to recommendations from the Center for Disease Control (CDC) Advisory Committee on Immunization Practices (ACIP) guidelines. To review the full policy, please click here -Immunizations.
Our staff works on campus with an academically talented and ethnically diverse student population, including international students totaling 22.2 percent of the total student population, 18.8 percent for Asian American students, 11 percent for Latinx/e students, 5.0 percent for African American students, and 3.2 percent for multiracial students, with a total enrollment of over 56,000 students.
Job Summary Provides high-level support to the Executive Director (ED) of McKinley Health Center (MHC). Manages executive scheduling, communications, and office operations, and serves as a liaison with campus and community partners. Duties & Responsibilities
Administrative Duties • Serve as primary point of contact for students, faculty, staff, parents, vendors, and external stakeholders. • Manage and safeguard confidential administrative records. • Provide administrative support during employee searches and interviews. • Evaluate equipment and supply needs; process purchases, reimbursements, and payment transactions in collaboration with the Business Office. • Oversee production of the annual MHC calendar and office signage. • Participate in quality assurance, compliance, and risk management activities.
Staff and Event Coordination • Manage daily office operations and ensure administrative tasks are completed in accordance with MHC policies. • Coordinate Student Advisory Board (SAB) and Student Health Insurance Advisory Committee (SHIAC) meetings (scheduling, agendas, minutes, logistics). • Coordinate Senior Leadership Group weekly meetings (agendas, minutes, follow-up). • Support preparation of reports and presentations for leadership and committees. • Plan and coordinate special events, including annual all-staff meetings, recognition programs, and retirements.
Support for Executive Director • Provide administrative support to the ED, Medical Director, and Associate/Assistant Directors, including scheduling, meetings, travel, and conference arrangements. • Manage and prioritize the ED's calendar, patient appointments, and correspondence; draft responses as needed. • Track deadlines, deliverables, and follow-up actions for the ED.
Supervisory & Training • Assist in drafting job descriptions for administrative support staff. • Train, supervise, and evaluate administrative support staff; delegate assignments, review work, and implement quality improvements. • Approve timesheets, sick leave, and vacation requests for administrative staff. • Complete annual performance evaluations for support staff.
Additional Physical Demands Position works in an office setting at the University of Illinois, Urbana campus. Primarily sedentary with frequent interruptions and involves working quickly and accurately. Occasional evening or weekend hours to support events or projects. Minimum Qualifications High school graduation or equivalent Any one or any combination totaling five (5) years (60 months) from the following categories:
college course work in business, finance, accounting or a related field:
60 semester hours or an Associate's degree equals one (1) year (12 months) 90 semester hours equals two (2) years (24 months) 120 semester hours or a Bachelor's degree equals three (3) years (36 months) Master's degree or higher equals four (4) years (48 months)
progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
Preferred Qualifications Supervisory experience Knowledge, Skills and Abilities Strong organizational and time-management skills with attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office applications. Ability to handle confidential information with discretion. Ability to work independently and as part of a team. Appointment Information
This is a 100% full-time Civil Service 0058 - Administrative Aide position, appointed on a 12-month basis. The expected start date is as soon as possible after 12/4/2023. Thebudgeted salary range for the position is $57,000 - $62,000.
Sponsorship for work authorization is not available forthis position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx. Application Procedures & Deadline Information
Applications must be received by
6:00 pm (Central Time) on Thursday, October 23, 2025.
Apply for this position using the Apply Now button at the top or bottom of this posting. Pleasemake sure to upload a cover letter, resume, and contact information for atleast three professional references whenapplying. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Sean Wilson at seanw11@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.
Requisition ID : 1033155 Job Category : Professional and Administrative Apply at:
https://jobs.illinois.edu