Administrative Assistant Job at Rocky Mountain Cancer Centers in Aurora

Overview

Rocky Mountain Cancer Centers, Colorado's largest and most comprehensive provider of cancer care has an exciting opportunity for an Administrative Assistant of Medical Services in our SE Division. This position is scheduled to work in our Littleton, Englewood (Swedish Medical Center Campus), Aurora and Centennial.

We realize that it is true that taking care of cancer patients is a calling. It's more than a job. Each of us has a unique story that brought us to RMCC, but those stories share care, compassion, and commitment. The goal is to provide the best care possible for every patient.

If this sounds like you, we'd love to have you join our team.

Salary Range
$22.50 - $26.00

Pay is based on several factors including but not limited to education, work experience, certification, etc.

As of the date of this posting, RMCC offers the following benefits for this position, subject to eligibility requirements: Health, dental, and vision plans; wellness program; health savings account; flexible spending accounts; 401(k) retirement plan; life insurance; short-term disability; long-term disability; Employee Assistance Program; PTO, holiday pay, tuition reimbursement, and employee paid critical illness and accident insurance.

Responsibilities

• Under direct supervision, provides administrative and staff support services for the department. Handles administrative tasks for projects, programs or processes specific to the operating unit served. Keeps records, statistics and files according to standardized procedures and requirements. May be the contact person for information on administrative processes. This is not a secretarial position. Supports and adheres to the US Oncology Compliance Program, including the Code of Ethics and Business Standards.
• Provides administrative support for special projects to include research, data compilation, and preparation of standard reports.
• Answers telephones, takes accurate messages, screens and directs calls professionally. Composes, prepares, proofreads correspondence, office memos, and reports; maintains confidentiality when required.
• Handles administrative detail to support programs or processes under the direction of the physician or manager. Includes handling requests for information, sending routine letters and inquiries, answering questions, and following up on problems or needed changes.
• Prepares materials needed by the Department relative to processes or programs. Designs, implements, and updates forms for use within the office by applying knowledge of software applications.
• Maintains files in an organized and accessible manner, updates information, purges files regularly, and creates a new filing system as needed. Maintains program calendars and schedules meetings and appointments; may arrange meetings or coordinate needed changes.
• May use and maintain databases and on-line records. Maintains accuracy of hardcopy and on-line records. May receive invoices, review for accuracy, provide codes for payment or tracking, complete approval documentation and obtain authorized signatures. Forwards records to accounting for processing, expedites payments and files appropriately.
• Maintain and update physicians’ medical licensure, professional certifications, professional liability, board certifications, and curriculum vitae. Maintain and complete health plan contracts (new & reapps) and all hospital appointment applications.
• Coordinate physician monthly on-call schedule and maintain monthly vacation/time-off and on-call accruals and holiday rotation. Complete and distribute weekly schedules.
• Handle requests for patient charts and copy pertinent information according to office guidelines. Process extensive and accurate medical transcription to include patient consultations and all notes pertinent to patient treatment as dictated by physician. Type reports, manuscripts, and quality assurance records as necessary.
• Complete patient disability forms when necessary.
• Coordinate and prepare for meetings, including scheduling, agenda creation, and distribution of materials.

Qualifications

MINIMUM QUALIFICATIONS: High school diploma or equivalent required. Associate’s degree in business, office administration, etc. preferred. Minimum of three years of office administration experience. Proficiency in Microsoft PowerPoint and other Microsoft Office applications.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and vision correctable to 20/20. Requires occasional lifting of up to 30 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent contact with staff. Requires exposure to conditions common to a clinic environment.

All qualified candidates are required to pass a background check and non-federal drug test (which excludes marijuana) post offer of employment and prior to hire. Candidates will be required to show proof of being vaccinated against influenza upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law. This job posting will remain open until we have identified an adequate applicant pool. Applicants are strongly encouraged to apply early. To apply for this position, start the process by clicking the blue "apply" button.

Seniorit y level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Administrative and Support Services

Referrals increase your chances of interviewing at Rocky Mountain Cancer Centers by 2x