Executive Assistant I

to view the University of Arkansas System’s GDPR disclosures.**UAMS offers amazing benefits and perks** (available for benefits eligible positions only):* Health: Medical, Dental and Vision plans available for qualifying staff and family* Holiday, Vacation and Sick Leave* Education discount for staff and dependents (undergraduate only)* Retirement: Up to 10% matched contribution from UAMS* Basic Life Insurance up to $50,000* Career Training and Educational Opportunities* Merchant Discounts* Concierge prescription delivery on the main campus when using UAMS pharmacy* Bachelor's degree plus two (2) years of administrative or related experience **or*** High School diploma/GED plus six (6) years of administrative or related experience required.* Proficient in Microsoft Office applications: Word, Excel, Outlook, and PowerPoint.* Excellent verbal and written communication skills, demonstrating high levels of emotional intelligence.* Detail-oriented.* Excellent writing, editing, and spelling skills.* Bachelor's degree in public health, adult learning and education, business, accounting, or related field, plus (3) years of experience working in an administrative role.* Proficient in Workday (Student and Financial Modules).* Maintains calendars, schedules appointments, coordinates meetings and special events of various sizes and levels of complexity (commencement, new student orientation and onboarding each semester, public health week activities, and preview days), including conference room set-up for meetings and classes as needed.* Coordinates travel arrangements for faculty, staff, and official guests.* Prepares itineraries for visitors.* Prepares, compiles, produces, edits, and distributes correspondence and reports.* Maintains and updates faculty curriculum vitae and biographical sketches for grants and conference presentations.* Answers phones, office emails, and responds to inquiries, providing information regarding policies and procedures as needed.* Greets Office visitors, trainees, and students, and facilitates visits.* Research information to resolve problems or issues related to Office operations.* Coordinates the collection of new student applications for review by the COPH Admissions Committee and dissemination of their decisions to applicants and department chairs/program directors.* Performs general office management functions such as photocopying, ordering supplies, maintaining inventories of assets, publications, and materials, requesting services and equipment maintenance and repairs, managing equipment leases, and software.* Responsible for completing purchasing requisitions and processing travel transactions.* Coordinates travel documents with the UAMS Travel Office and coordinates travel reimbursements.* Creates and/or maintains Office financial records and monitors expenditures and accuracy of transactions.* Provides status reports on financial accounts as required, using Workday reports and internal records.* Addresses workspace and resource issues and collaborates with the COPH Business Office on administrative and financial policies and processes.* Manages and develops materials, resources, and activities to support the Office faculty, staff, and trainers and Office programs and projects.* Produces documents, graphs, charts, tables, spreadsheets, and complex numeric figures using Microsoft WORD, Excel, and PowerPoint software.* Assists in the development of materials for training, brochures, certificates, etc., and for the Office's websites.* Performs other duties and projects as assigned.At the University of Arkansas for Medical Sciences (UAMS), we are looking for health care and non-health care professionals who believe in excellence as a way of life. If you think you have the skills and commitment to succeed at the highest level, consider a career at UAMS, the state’s only academic health sciences center. Combining diverse talents and expertise, our employees work together to provide advanced patient care.We currently have a wide variety of positions available, from patient care to support staff- we may have the perfect position for you.UAMS rewards its nurses! Statewide opportunities are available in direct patient care, education, and research settings.

We offer Bonus Programs, Hotel Lodging, New Graduate RN Residency and support for Clinical Ladder, National Certification, Shared Governance, and Recognition Programs to name a few. Go to

for more details.The below report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and the Higher Education Opportunity Act (HEOA).The report will provide you with information on campus safety and security including information on various policies and procedures for reporting crime, safety and security prevention and protection programs, victim assistance services, fire safety, and other materials to assist you in maintaining your safety and security.. #J-18808-Ljbffr