Kent Rubber Supply is hiring: Executive Assistant in Grand Rapids

Benefits

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Parental leave

Executive Assistant to CEO – Kent Rubber Supply

Are you the kind of person who can keep track of a dozen things at once, yet still spot a missing O-ring from a mile away? Do you thrive in a fast-paced environment where rubber meets the road (sometimes literally)? Kent Rubber Supply, a leader in hose, gasket, and seal solutions, is looking for a sharp, detail-loving Executive Assistant to support our CEO.

About You

• You’re a master of organization, but you know how to ride the waves of change.
• You’re tech-savvy, with a knack for juggling emails, scheduling, and making sure projects move forward.
• You can handle everything from vendor follow-ups to making sure the CEO doesn’t miss an appointment.
• Multitasking is your jam, and you’re not afraid to jump from reviewing a purchase order to tracking down a shipment of hydraulic fittings.
• You’re not easily rattled – whether it’s a last-minute change in a supplier shipment or a customer request for a 3D-printed seal.

What You’ll Do

• Be the CEO’s right hand: Manage calendars, meetings, and follow-ups with laser-like precision.
• Liaise with our team, customers, and suppliers: Help track orders, check inventory updates, and make sure no detail slips through the cracks.
• Support with project management: Assist with ongoing initiatives like improving SOPs, integrating ERP updates, and coordinating with external partners.
• Help with day-to-day operations: Prepare reports, keep tabs on priorities, and make sure the CEO stays focused on what matters most.
• Be flexible and proactive: Jump into everything from handling confidential information to ensuring a smooth flow of communication across departments.

Requirements

• Experience as an Executive Assistant, Operations Coordinator, or similar role.
• Strong communication skills – you’ll be interacting with everyone from suppliers to internal teams.
• Attention to detail and the ability to prioritize in a fast-moving environment.
• Familiarity with ERP systems (Tribute TrulinX a plus) and Microsoft Office.
• Ability to maintain confidentiality and juggle multiple priorities – we’re not just talking about hose fittings, but business strategy and team success.

Why Join Us

• Work directly with a CEO who values innovation, continuous improvement, and a good sense of humor.
• Dive into an industry where every day brings something new – from die-cut gaskets to international shipments.
• Competitive salary, benefits, and the opportunity to grow with a company that’s as dynamic as you are.

Join us at Kent Rubber Supply and help keep our CEO (and our business) running like a well-oiled machine!