Executive Assistant Job at Beacon Hill in Lake Forest

Overview

We are seeking a highly skilled and resourceful Executive Assistant to support the CEO of a fast-growing pharmaceutical start-up. This is an exciting opportunity for a proactive professional who thrives in a dynamic, fast-paced environment and is eager to make a direct impact on the success of the company.

Base pay range

$100,000.00/yr - $120,000.00/yr

Key Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and correspondence
• Arrange complex domestic and international travel itineraries
• Sit at the front desk to greet visitors and handle office management tasks such as ordering office supplies and working with vendors
• Prepare presentations, reports, and materials for board meetings, investor updates, and internal communications
• Serve as a trusted gatekeeper and liaison, ensuring smooth communication between the CEO and internal/external stakeholders
• Anticipate needs, prioritize tasks, and ensure deadlines are consistently met
• Manage confidential and sensitive information with discretion

Qualifications

• Minimum of 5+ years of Executive Assistant experience, preferably supporting C-level executives
• Strong organizational skills and attention to detail with the ability to manage multiple priorities
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, Slack)
• Ability to adapt quickly in a start-up environment with shifting priorities
• A proactive, problem-solving mindset and a high level of professionalism
• Ability to be onsite 5 days a week

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries: Administrative and Support Services

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