Executive Assistant Job at Amerit Consulting in Boston

Overview:

Our client, a Global Fortune 50 organization and one of the world’s largest distributors of healthcare systems, medical supplies & pharmaceutical products, seeks an accomplished Executive Assistant.

*** Candidate must be authorized to work in USA without requiring sponsorship ***

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Location: Boston, MA 02109

Duration: 3 - 4 months contract w/ possibility of extension or conversion to FTE role

Notes:

• Work schedule: Mon – Fri, 9:00 AM – 5:00 PM Eastern Time and some after-hours work to accommodate time zones.
• Hybrid role: candidate must be willing/able to be in office up to 3-4 days per week.

Job Description:

• Looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s Chief Technology Officer and Chief Data Officer within the organization.
• Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing expense reports, ad hoc special projects, and assisting within our Boston-based office.
• To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance.
• Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange travel (including complex international trips) and accommodations for executives; prepare and approve expense reports.
• Screen and triage emails in executive’s inbox; respond to requests by gathering and providing information.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, and organizations that the executive is involved with.
• Manage the Executive's contacts.
• Be responsive to emails/texts/phone calls; contact outside normal business hours during travel periods may be needed.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting information as needed, in advance.
• Complete ad hoc projects as assigned – such as offsite team meetings and internal events.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Maintenance of Boston office to include, but not limited to office equipment i.e., kitchen appliances, suite copier and audio visual; schedule office repairs as needed; maintain business and kitchen supplies; provide on-site catering support for Insights and Technology meetings, as well as hosted guest meetings; register all guests with building security and assist with new badge requests for office and building.
• Provide general assistance to visitors at the Boston office, as needed.

Qualifications:

• 6+ years of related experience supporting C-Level executives in an executive assistant role.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Advanced proficiency in Concur and previous experience utilizing Concur for travel and expense management.
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

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I'd love to talk to you if you think this position is right up your alley, and assure a prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you.

Satwinder “Sat” Singh

Lead Technical Recruiter

Company Overview:

Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally; as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward.

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.