Executive Assistant: Job at Kellton in New York

16 hours ago Be among the first 25 applicants Job Description Experience working on trading floor and supporting multiple groups is a plus!! Position: Executive Assistant Location: New York, NY Pay Rate: $37/hr. On W2(No Benefits) Contract: 6 Months Job Description Experience working on trading floor and supporting multiple groups is a plus!! Job Responsibilities Telephone coverage, answer phones, take accurate messages, know banker’s whereabouts at all times, back-up other lines, as needed Light to moderate client contact calendar maintenance for meetings and/or conference calls Coordinate related conference rooms including any catering, audio/videoconference set up Assist Analyst’s with Lucite orders, closing dinners and client outing coordination Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles up-to-date, retrieve appropriate approvals for travel Prepare all itineraries Prepare and submit all expense reports on a timely basis Type correspondence, memos and presentations Prepare presentation books and meeting materials, copy, collate, bind Maintain filing system, correspondence, documents Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services Retrieve research or other necessary materials from intra/internet Send and retrieve digital and inbound faxes Distribute mail, arrange messengers and overnight package services Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area Required Skills And Personal Attributes Strong communication, judgment, and problem-solving skills Strong attention to detail as well as solid organization/time management skills Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues Able to work in a fast-paced environment and handle multiple tasks concurrently Flexible with coverage responsibilities and teams. Other Requirements College Degree Preferred or Relative Corporate Experience preferred Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts Other helpful applications include Excel, PowerPoint, internet and research tools Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements Hours 8:00 AM – 5:30 PM Seniority level Seniority level Executive Employment type Employment type Contract Job function Job function Administrative Referrals increase your chances of interviewing at Kellton by 2x Get notified about new Executive Assistant jobs in New York, NY . Executive Assistant, Wholesale & Licensing New York, NY $83,000.00-$88,000.00 21 hours ago New York, NY $101,300.00-$137,000.00 1 week ago New York, NY $140,000.00-$160,000.00 2 days ago New York, NY $70,000.00-$100,000.00 2 weeks ago Executive Assistant for Growth Equity Investment Firm New York, NY $90,000.00-$110,000.00 19 hours ago New York City Metropolitan Area $20.00-$25.00 6 days ago Executive Assistant, Private Equity - Leading Global Investment Company New York, NY $175,000.00-$200,000.00 18 hours ago Executive Assistant, Strategic & Media Group Communications New York, NY $60,000.00-$80,000.00 5 days ago New York, NY $75,000.00-$100,000.00 3 days ago Executive Assistant to Chief Growth Officer and Business Leader New York, NY $125,000.00-$150,000.00 1 week ago New York, NY $110,000.00-$130,000.00 19 hours ago Executive Assistant to Partner at Investment Firm New York City Metropolitan Area $130,000.00-$140,000.00 1 week ago Sr Executive Assistant Business Partner I New York, NY $137,000.00-$152,000.00 1 week ago Executive Assistant to Investor Relations New York, NY $90,000.00-$140,000.00 6 days ago New York City Metropolitan Area $95,000.00-$105,000.00 3 weeks ago New York, NY $85,000.00-$95,000.00 1 week ago New York City Metropolitan Area 3 weeks ago Executive Assistant to Investor Relations New York, NY $95,000.00-$120,000.00 21 hours ago New York, NY $85,000.00-$100,000.00 1 day ago Executive Assistant to IR Team (2 Partners + small team) - Private Equity New York City Metropolitan Area $110,000.00-$140,000.00 2 days ago Executive Assistant, Media & Digital Strategies New York, NY $85,000.00-$110,000.00 2 weeks ago New York, NY $115,000.00-$125,000.00 6 days ago Senior Executive Assistant - A05 - NEW YORK New York, NY $91,690.00-$119,610.00 4 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr