Fenwick & West LLP
Temporary Accounts Payable Specialist
Fenwick & West LLP, Palo Alto, California, United States, 94306
Temporary Accounts Payable Specialist page is loaded Temporary Accounts Payable Specialist Apply locations Silicon Valley New York San Francisco Washington, D.C. Seattle time type Full time posted on Posted 16 Days Ago job requisition id R2644
Job Description Summary: Fenwick is seeking a Temporary Accounts Payable Specialist who will be responsible for reviewing and processing vendor invoices, expense reports and corporate credit card statements; rush payment request; weekly payment runs; reconcile vendor accounts and respond to inquiries from vendors and internal staff. The specialist will collaborate with the finance and other departments and vendors on various AP related items to resolve issues and meet deadlines. This position can be based in any of our U.S. offices and offers a hybrid schedule which requires at least 1 day onsite per week in your designated office with the possibility of additional required in-office days depending on business needs. The work schedule for this position (non-exempt) will be 40 hours per week, Monday - Friday, from 9:00 am - 6:00 pm.
Job Description: Review and process vendor invoices for payment. Review and process expense reimbursements to ensure they comply with the Expense Reimbursement policy. Process daily urgent payment requests. Respond to vendor invoice and payment status inquiries. Research and follow up with responsible internal staff regarding past due invoices. Verify payments issued to ensure the vendor and invoice information match payment. Process and replenish prepaid accounts: USPTO, Copyright, Secretary of State, etc. Coordinate monthly recurring payments – i.e., rent, lease and capital buy-out. Obtain proper approvals for payments from payment approvers. Process manual checks issued from various offices. Order cashier’s checks and bank drafts requests as needed. Act as back up for Accounts Payable Supervisor when out of the office. Perform other related duties and projects as assigned. Desired Skills and Qualifications: Proficiency in MS Office (Outlook, Excel, Word). Able to work independently and in a team environment. Communicate effectively, both verbal and written, with personnel at various levels while maintaining a positive and professional demeanor. Ability to handle confidential and sensitive information with the appropriate discretion. Ability to organize and prioritize multiple tasks in a fast-paced environment. Strong attention to detail in order to deliver accurate and thorough work product. Demonstrated flexibility, professionalism and tact to accommodate the changing needs of the business. Reporting to the Accounts Payable Supervisor, the ideal candidate will have 4+ years of accounts payable or general accounting experience; Automated accounting systems and/or Aderant experience is a plus. Bachelor’s degree in accounting/finance or related field preferred. #LI-Hybrid
Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $60,000 - $85,500 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
For more than five decades, Fenwick & West has helped some of the world’s most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand—and deserve—new ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year. Equal Opportunity Employer
Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws.We are committed to providing equal employment opportunities for all. Agency Submissions
At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency. Agency recruiters, please submit candidates here . San Francisco Fair Chance Ordinance
Pursuant to theSan Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
#J-18808-Ljbffr
Job Description Summary: Fenwick is seeking a Temporary Accounts Payable Specialist who will be responsible for reviewing and processing vendor invoices, expense reports and corporate credit card statements; rush payment request; weekly payment runs; reconcile vendor accounts and respond to inquiries from vendors and internal staff. The specialist will collaborate with the finance and other departments and vendors on various AP related items to resolve issues and meet deadlines. This position can be based in any of our U.S. offices and offers a hybrid schedule which requires at least 1 day onsite per week in your designated office with the possibility of additional required in-office days depending on business needs. The work schedule for this position (non-exempt) will be 40 hours per week, Monday - Friday, from 9:00 am - 6:00 pm.
Job Description: Review and process vendor invoices for payment. Review and process expense reimbursements to ensure they comply with the Expense Reimbursement policy. Process daily urgent payment requests. Respond to vendor invoice and payment status inquiries. Research and follow up with responsible internal staff regarding past due invoices. Verify payments issued to ensure the vendor and invoice information match payment. Process and replenish prepaid accounts: USPTO, Copyright, Secretary of State, etc. Coordinate monthly recurring payments – i.e., rent, lease and capital buy-out. Obtain proper approvals for payments from payment approvers. Process manual checks issued from various offices. Order cashier’s checks and bank drafts requests as needed. Act as back up for Accounts Payable Supervisor when out of the office. Perform other related duties and projects as assigned. Desired Skills and Qualifications: Proficiency in MS Office (Outlook, Excel, Word). Able to work independently and in a team environment. Communicate effectively, both verbal and written, with personnel at various levels while maintaining a positive and professional demeanor. Ability to handle confidential and sensitive information with the appropriate discretion. Ability to organize and prioritize multiple tasks in a fast-paced environment. Strong attention to detail in order to deliver accurate and thorough work product. Demonstrated flexibility, professionalism and tact to accommodate the changing needs of the business. Reporting to the Accounts Payable Supervisor, the ideal candidate will have 4+ years of accounts payable or general accounting experience; Automated accounting systems and/or Aderant experience is a plus. Bachelor’s degree in accounting/finance or related field preferred. #LI-Hybrid
Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $60,000 - $85,500 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
For more than five decades, Fenwick & West has helped some of the world’s most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand—and deserve—new ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year. Equal Opportunity Employer
Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws.We are committed to providing equal employment opportunities for all. Agency Submissions
At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency. Agency recruiters, please submit candidates here . San Francisco Fair Chance Ordinance
Pursuant to theSan Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
#J-18808-Ljbffr