Center for Mind-Body Medicine
Executive Assistant
Center for Mind-Body Medicine, Washington, District of Columbia, us, 20022
Overview
The Center for Mind-Body Medicine (CMBM) is a 501(c)(3) nonprofit organization whose mission is to help communities around the world heal from population‑wide trauma. CMBM partners with community leaders to deploy a trauma relief model that combines evidence‑based methodologies for self‑care with the wisdom and cultural values of that community. More than 8,000 individuals have been trained in mind‑body healing techniques worldwide. Position Summary
The Executive Assistant (EA) supports Dr. James S. Gordon, a Harvard‑educated psychiatrist who has led efforts to relieve population‑wide psychological trauma for more than 30 years. The EA will provide comprehensive administrative support to Dr. Gordon in all CMBM‑related activities, including speaking engagements, stakeholder communications, and meetings with partners, donors, faculty and staff. Responsibilities
Manage Dr. Gordon’s complex calendar, including national and international travel arrangements. Prepare agendas, correspondence, reports, and presentations; coordinate event logistics across departments. Liaise with CMBM stakeholders, ensuring Dr. Gordon is fully prepared for staff and stakeholder interactions; prepare and print background information and materials for meetings and events. Support recruitment and management of interns, in collaboration with the HR Manager. Coordinate communications flow among CMBM staff, transcribe dictations for letters and emails. Conduct research, prepare reports, and transcribe dictation to support professional writing endeavors. Collaborate in editing or drafting press releases and proposals with CMBM’s Communications and Development teams; outreach to media. Assist with transcribing, editing, formatting, and pitching written proposals and op‑ed pieces for major publications such as The New York Times and The Washington Post. Screen personal mail, personal email, and personal phone correspondence and determine appropriate follow‑up. Arrange all aspects of domestic and international travel for Dr. Gordon (flights, itineraries, lodging, visas, transportation); occasionally travel with Dr. Gordon to provide onsite support. Competencies and Experience
At least 2 years of consecutive work experience as an executive assistant or administrative assistant for a fast‑paced office. Demonstrated ability to organize assignments and tasks with competing priorities and deadlines. Solid writer with fast, accurate typing skills (80+wpm); ability to take dictation. Thorough knowledge of common computer application programs including Microsoft Word and Excel, Zoom, Cloud storage, Gmail and Google Workspace (including Drive, Docs, and Google Calendar). Experience researching information on the Internet; familiarity with social media and social networking sites. Ability to set up rooms and AV for meetings, Zoom calls, and in‑house meetings; minor IT support and troubleshooting for PC and laptop. Education
Associate’s degree required. Bachelor’s degree preferred. Physical Demands/Working Conditions
The EA must be available to work full‑time between the hours of 9:30 am to 5:30 pm EST, with some flexibility to accommodate occasional scheduling changes outside of those hours as requested. The EA will work in a hybrid position, with some travel to the DC office and to Dr. Gordon’s home office approximately twice a week. The EA will be required to operate standard office equipment and keyboards; must be able to walk short distances and lift and carry small parcels, packages, and other items up to 25 lbs; must also be able to type while actively listening to Dr. Gordon’s dictations and read and refine onscreen text. Salary/Benefits
The salary range for this position is $58,000 – $65,000. CMBM offers health insurance, paid time off, life insurance, and the opportunity to participate in CMBM’s Dental, Vision, and 401(k) plans. Application Process, Timeline, and Disclaimers
Interested applicants are invited to submit a resume and cover letter with their application here:
https://wkf.ms/3Ojg2TG .
Please note that resumes without cover letters will not be considered.
The cover letter should highlight your interest in Dr. Gordon’s work and CMBM’s mission; your organizational skills; and your ability to navigate quickly shifting priorities. Applications will be reviewed by CMBM’s HR Manager on a rolling basis. Phone screenings will begin in mid‑October. Selected candidates will be invited to participate in a Zoom interview with the Operations Manager and HR Manager. Candidates who pass this stage will then be asked to submit a writing sample. Final candidate(s) will be invited to an in‑person interview with Dr. Gordon. No calls please. Following a conditional offer of employment, candidates must successfully pass a criminal background check and credit check as a condition of employment. CMBM will confirm employment eligibility through E‑Verify. EEO Statement
CMBM is an equal opportunity employer. CMBM has a zero tolerance policy regarding sexual exploitation and abuse by personnel. The Executive Assistant will be required to comply with CMBM’s code of conduct, anti‑trafficking, mandated reporting, and sexual exploitation policies, and all other employee handbook policies.
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The Center for Mind-Body Medicine (CMBM) is a 501(c)(3) nonprofit organization whose mission is to help communities around the world heal from population‑wide trauma. CMBM partners with community leaders to deploy a trauma relief model that combines evidence‑based methodologies for self‑care with the wisdom and cultural values of that community. More than 8,000 individuals have been trained in mind‑body healing techniques worldwide. Position Summary
The Executive Assistant (EA) supports Dr. James S. Gordon, a Harvard‑educated psychiatrist who has led efforts to relieve population‑wide psychological trauma for more than 30 years. The EA will provide comprehensive administrative support to Dr. Gordon in all CMBM‑related activities, including speaking engagements, stakeholder communications, and meetings with partners, donors, faculty and staff. Responsibilities
Manage Dr. Gordon’s complex calendar, including national and international travel arrangements. Prepare agendas, correspondence, reports, and presentations; coordinate event logistics across departments. Liaise with CMBM stakeholders, ensuring Dr. Gordon is fully prepared for staff and stakeholder interactions; prepare and print background information and materials for meetings and events. Support recruitment and management of interns, in collaboration with the HR Manager. Coordinate communications flow among CMBM staff, transcribe dictations for letters and emails. Conduct research, prepare reports, and transcribe dictation to support professional writing endeavors. Collaborate in editing or drafting press releases and proposals with CMBM’s Communications and Development teams; outreach to media. Assist with transcribing, editing, formatting, and pitching written proposals and op‑ed pieces for major publications such as The New York Times and The Washington Post. Screen personal mail, personal email, and personal phone correspondence and determine appropriate follow‑up. Arrange all aspects of domestic and international travel for Dr. Gordon (flights, itineraries, lodging, visas, transportation); occasionally travel with Dr. Gordon to provide onsite support. Competencies and Experience
At least 2 years of consecutive work experience as an executive assistant or administrative assistant for a fast‑paced office. Demonstrated ability to organize assignments and tasks with competing priorities and deadlines. Solid writer with fast, accurate typing skills (80+wpm); ability to take dictation. Thorough knowledge of common computer application programs including Microsoft Word and Excel, Zoom, Cloud storage, Gmail and Google Workspace (including Drive, Docs, and Google Calendar). Experience researching information on the Internet; familiarity with social media and social networking sites. Ability to set up rooms and AV for meetings, Zoom calls, and in‑house meetings; minor IT support and troubleshooting for PC and laptop. Education
Associate’s degree required. Bachelor’s degree preferred. Physical Demands/Working Conditions
The EA must be available to work full‑time between the hours of 9:30 am to 5:30 pm EST, with some flexibility to accommodate occasional scheduling changes outside of those hours as requested. The EA will work in a hybrid position, with some travel to the DC office and to Dr. Gordon’s home office approximately twice a week. The EA will be required to operate standard office equipment and keyboards; must be able to walk short distances and lift and carry small parcels, packages, and other items up to 25 lbs; must also be able to type while actively listening to Dr. Gordon’s dictations and read and refine onscreen text. Salary/Benefits
The salary range for this position is $58,000 – $65,000. CMBM offers health insurance, paid time off, life insurance, and the opportunity to participate in CMBM’s Dental, Vision, and 401(k) plans. Application Process, Timeline, and Disclaimers
Interested applicants are invited to submit a resume and cover letter with their application here:
https://wkf.ms/3Ojg2TG .
Please note that resumes without cover letters will not be considered.
The cover letter should highlight your interest in Dr. Gordon’s work and CMBM’s mission; your organizational skills; and your ability to navigate quickly shifting priorities. Applications will be reviewed by CMBM’s HR Manager on a rolling basis. Phone screenings will begin in mid‑October. Selected candidates will be invited to participate in a Zoom interview with the Operations Manager and HR Manager. Candidates who pass this stage will then be asked to submit a writing sample. Final candidate(s) will be invited to an in‑person interview with Dr. Gordon. No calls please. Following a conditional offer of employment, candidates must successfully pass a criminal background check and credit check as a condition of employment. CMBM will confirm employment eligibility through E‑Verify. EEO Statement
CMBM is an equal opportunity employer. CMBM has a zero tolerance policy regarding sexual exploitation and abuse by personnel. The Executive Assistant will be required to comply with CMBM’s code of conduct, anti‑trafficking, mandated reporting, and sexual exploitation policies, and all other employee handbook policies.
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