Robert Half
Job Description
Job Description
We are looking for an organized and meticulous Receptionist to join our team on a contract basis in Teterboro, New Jersey. The ideal candidate will be responsible for managing daily front desk operations, ensuring smooth communication and scheduling, and providing excellent support to executive staff. This role requires a proactive individual who can multitask effectively in a dynamic environment.
Responsibilities:
• Operate and manage the phone switchboard, efficiently handling incoming calls and directing them to the appropriate individuals.
• Screen calls for executive-level staff members, ensuring only relevant inquiries are forwarded.
• Schedule and coordinate meetings, including reserving conference rooms and managing logistics.
• Maintain organized filing systems to ensure easy access to documents and records.
• Provide general administrative support, including assisting with tasks assigned by executive staff.
• Welcome visitors and ensure they are directed appropriately.
• Monitor and manage front desk operations, maintaining a meticulous and welcoming environment.
• Communicate effectively with internal and external stakeholders to address inquiries and provide assistance.• Previous experience handling phone switchboards and managing inbound calls.
• Strong organizational skills with the ability to maintain accurate filing systems.
• Proficiency in scheduling and coordinating meetings, including managing calendars.
• Excellent communication skills, both verbal and written.
• Ability to handle confidential information with discretion.
• Familiarity with administrative and receptionist duties.
• Attention to detail and ability to multitask in a fast-paced environment.
Responsibilities:
• Operate and manage the phone switchboard, efficiently handling incoming calls and directing them to the appropriate individuals.
• Screen calls for executive-level staff members, ensuring only relevant inquiries are forwarded.
• Schedule and coordinate meetings, including reserving conference rooms and managing logistics.
• Maintain organized filing systems to ensure easy access to documents and records.
• Provide general administrative support, including assisting with tasks assigned by executive staff.
• Welcome visitors and ensure they are directed appropriately.
• Monitor and manage front desk operations, maintaining a meticulous and welcoming environment.
• Communicate effectively with internal and external stakeholders to address inquiries and provide assistance.• Previous experience handling phone switchboards and managing inbound calls.
• Strong organizational skills with the ability to maintain accurate filing systems.
• Proficiency in scheduling and coordinating meetings, including managing calendars.
• Excellent communication skills, both verbal and written.
• Ability to handle confidential information with discretion.
• Familiarity with administrative and receptionist duties.
• Attention to detail and ability to multitask in a fast-paced environment.