Atlantic Pipe Services is hiring: Administrative Assistant in Tampa

Join to apply for the Administrative Assistant role at Atlantic Pipe Services. At Atlantic Pipe Services, we provide leading underground drainage and trenchless pipeline solutions across the Southeast. Founded in 2017, we focus on innovation, reliability, and putting our people first. We offer competitive pay, ongoing professional development, minimal travel, and a supportive environment for growth.

Responsibilities

• Answer and direct phone calls.
• Data entry for payroll.
• Utilize the company ERP software.
• Organize and schedule appointments.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Maintain current filing system.
• Update and maintain office policies and procedures.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Skills

• Proven experience as an administrative assistant or office admin assistant.
• Bilingual – English and Spanish preferred.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• High School degree. Additional qualification as an Administrative assistant is a plus.

What we offer

• Florida Blue Medical Insurance after 60 days of employment.
• Employee paid Vision, Dental, Life insurance, Short-term disability, and Long-term disability.
• Company sponsored 401K plan with match.
• Paid Time off: 3 days PTO, available at 90 days and 4 additional days after 6 months of employment.
• Company Paid Holidays: 8 major holidays as specified in APS Company Handbook.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Work Location: In person

Equal Employment Opportunity Statement

Atlantic Pipe Services is an Equal Opportunity Employer. We are committed to the principles of equal employment opportunity and comply with all applicable federal, state, and local laws. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, age, national origin, disability, genetic information, marital status, veteran status, or any other protected characteristic under Florida and federal law.

ADA Accommodation Notice

Atlantic Pipe Services is committed to providing reasonable accommodation to applicants and employees with disabilities. If you require accommodation during the application process or for any part of the employment process, please contact our HR department to initiate an interactive dialogue.

Drug-Free Workplace

Atlantic Pipe Services is a Drug-Free Workplace. All candidates are subject to pre-employment drug and alcohol screening.

Background Check

All positions require passing a pre-employment criminal background check.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance