Executive Assistant Job at Accredo Packaging, Inc. in Sugar Land

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Key Responsibilities

Salary range 75K-90K, commensurate on experience

Administrative Support

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing communications on behalf of executives, including emails, phone calls, and mail.

Meeting Coordination

• Schedule and organize executive meetings, including agenda preparation, meeting materials, and minutes.
• Ensure executives are fully prepared for meetings by providing relevant documentation.
• Coordinate logistics for both on-site and off-site meetings and events.

Travel Arrangements

• Arrange detailed international and domestic travel plans, itineraries, and agendas.
• Ensure all travel logistics align with company policies and accommodate any last-minute changes.

Office Management

• Maintain and organize executive office operations and procedures.
• Oversee office supplies and equipment, ensuring everything is well-stocked and functioning properly.
• Handle sensitive and confidential information with the highest level of discretion.

Project Management

• Assist in the planning and execution of special projects as needed.
• Coordinate with various departments to ensure project milestones and deadlines are met.

Communication

• Act as a liaison between the executive team and internal/external stakeholders.
• Communicate professionally and effectively with all levels of staff and external partners.

Reporting And Documentation

• Prepare executive-level reports, summaries, and documentation as needed.
• Maintain accurate records and efficient filing systems.

Qualifications

• Education: Bachelor’s degree in business administration or a related field preferred.
• Experience: Minimum of 10 years in an executive administrative support role.
• Flexibility: Available for occasional non-standard work hours, including weekends and holidays as needed.
• Clean MVR: Valid and clean driving record required.
• Travel: Willingness and ability to travel internationally and domestically with notice.

Skills

• Exceptional organizational and time management skills.
• Strong written and verbal communication capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential matters with the utmost integrity.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and collaboratively within a team.

Other

Professional demeanor and appearance required.

Will not be using external agencies for this role.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Packaging and Containers Manufacturing