Comprehensive Treatment Centers
Office Manager - Outpatient
Comprehensive Treatment Centers, Portland, Oregon, United States, 97204
Join to apply for the
Office Manager - Outpatient
role at
Comprehensive Treatment Centers
Outpatient Opioid Treatment Program (OTP)
Seeking Office Manager
Full Time Hours Monday - Friday, 5:30 AM - 2:00 PM
Our Benefits
Semi-Annual Bonus Program
Medical, Dental, and Vision insurance
Competitive 401(k) plan
Paid vacation and sick time
Paid Parking
Early morning hours offering a great work/life balance
Opportunity for growth that is second to none in the industry
Our Team Downtown Portland Comprehensive Treatment Center (CTC), located in Portland, Oregon, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. Our mission is to provide full-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.
Your Job As An Office Manager The Office Manager will directly supervise and coordinate the activities of the office and/or administrative support workers. The Office Manager will manage and coordinate administrative programs and office activities under the direction of the Clinic Director.
Job Responsibilities
Administrative supervision, leadership, guidance, and feedback to administrative staff to facilitate smooth operations of the clinic while maintaining appropriate coverage, scheduling, and training.
Establish and maintain general files for clinic leadership.
Manage and coordinate administrative programs and office activities.
Develop procedures and policies for office activities and training.
Work with Clinic Director to plan community outreach events.
Attend staff meetings, take notes and prepare minutes as required.
Prepare and distribute correspondence, interoffice memorandums, contracts, forms, and reports.
Submit purchase orders as required.
Assist in monitoring clinical staff credentialing process, including collection of documentation, verification of credentials, and licenses, as directed.
Handle insurance information on vehicle accidents and abuse allegations and injuries of patients.
Perform other duties as assigned.
Required Education
High school diploma or GED equivalent required.
Bachelor’s degree in Healthcare Administration or related field preferred.
Required Experience
2+ years of secretarial or administrative experience in a healthcare setting.
1+ year of supervisory experience overseeing administrative or billing staff.
Experience with medical billing and coding, especially related to substance use treatment and MAT services.
Familiarity with Medicaid, Medicare, and private insurance billing regulations.
Experience using electronic health records (EHR) and billing software systems.
Experience supporting audits and ensuring billing compliance.
Regulatory Knowledge
Understanding of HIPAA and 42 CFR Part 2 confidentiality requirements.
Ability to ensure compliance with payer requirements and healthcare regulations.
Administrative Skills
Strong knowledge of administrative processes such as file maintenance, patient records management, and office workflow coordination.
Proficiency in Microsoft Office (Excel, Word, Outlook) and general computer systems.
Ability to analyze billing and operational reports to identify trends or discrepancies.
Basic knowledge of HR-related functions (scheduling, onboarding, timekeeping, performance feedback).
Leadership & Interpersonal Skills
Able to communicate effectively, both verbally and in writing.
Strong leadership, training, and staff development abilities.
Excellent organizational skills, time management, and attention to detail.
Demonstrated problem‑solving and conflict‑resolution skills.
Team‑oriented mindset with a focus on supporting clinical staff and ensuring smooth day‑to‑day operations.
Maintains discretion and professionalism when handling confidential information.
Ability to adapt to changes in healthcare regulations and operational priorities.
We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal, and local laws.
AHCTC
#J-18808-Ljbffr
Office Manager - Outpatient
role at
Comprehensive Treatment Centers
Outpatient Opioid Treatment Program (OTP)
Seeking Office Manager
Full Time Hours Monday - Friday, 5:30 AM - 2:00 PM
Our Benefits
Semi-Annual Bonus Program
Medical, Dental, and Vision insurance
Competitive 401(k) plan
Paid vacation and sick time
Paid Parking
Early morning hours offering a great work/life balance
Opportunity for growth that is second to none in the industry
Our Team Downtown Portland Comprehensive Treatment Center (CTC), located in Portland, Oregon, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. Our mission is to provide full-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.
Your Job As An Office Manager The Office Manager will directly supervise and coordinate the activities of the office and/or administrative support workers. The Office Manager will manage and coordinate administrative programs and office activities under the direction of the Clinic Director.
Job Responsibilities
Administrative supervision, leadership, guidance, and feedback to administrative staff to facilitate smooth operations of the clinic while maintaining appropriate coverage, scheduling, and training.
Establish and maintain general files for clinic leadership.
Manage and coordinate administrative programs and office activities.
Develop procedures and policies for office activities and training.
Work with Clinic Director to plan community outreach events.
Attend staff meetings, take notes and prepare minutes as required.
Prepare and distribute correspondence, interoffice memorandums, contracts, forms, and reports.
Submit purchase orders as required.
Assist in monitoring clinical staff credentialing process, including collection of documentation, verification of credentials, and licenses, as directed.
Handle insurance information on vehicle accidents and abuse allegations and injuries of patients.
Perform other duties as assigned.
Required Education
High school diploma or GED equivalent required.
Bachelor’s degree in Healthcare Administration or related field preferred.
Required Experience
2+ years of secretarial or administrative experience in a healthcare setting.
1+ year of supervisory experience overseeing administrative or billing staff.
Experience with medical billing and coding, especially related to substance use treatment and MAT services.
Familiarity with Medicaid, Medicare, and private insurance billing regulations.
Experience using electronic health records (EHR) and billing software systems.
Experience supporting audits and ensuring billing compliance.
Regulatory Knowledge
Understanding of HIPAA and 42 CFR Part 2 confidentiality requirements.
Ability to ensure compliance with payer requirements and healthcare regulations.
Administrative Skills
Strong knowledge of administrative processes such as file maintenance, patient records management, and office workflow coordination.
Proficiency in Microsoft Office (Excel, Word, Outlook) and general computer systems.
Ability to analyze billing and operational reports to identify trends or discrepancies.
Basic knowledge of HR-related functions (scheduling, onboarding, timekeeping, performance feedback).
Leadership & Interpersonal Skills
Able to communicate effectively, both verbally and in writing.
Strong leadership, training, and staff development abilities.
Excellent organizational skills, time management, and attention to detail.
Demonstrated problem‑solving and conflict‑resolution skills.
Team‑oriented mindset with a focus on supporting clinical staff and ensuring smooth day‑to‑day operations.
Maintains discretion and professionalism when handling confidential information.
Ability to adapt to changes in healthcare regulations and operational priorities.
We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal, and local laws.
AHCTC
#J-18808-Ljbffr