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Fox Rothschild

E-Billing Specialist

Fox Rothschild, Boston, Massachusetts, us, 02298

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As a member of the Accounting Department, the Electronic Billing (E-Billing) Specialist is responsible for processing client bills, answering billing inquiries, and assisting in the monitoring and follow‑up of related billing functions.

Essential Functions

Submit invoices through the e‑billing system and document progress within eHub and the eBilling Tracker.

Review newly opened client matters for assigned attorneys to determine eligibility for e‑billing websites.

Monitor e‑billing daily for new invoices and rejections; review the daily new timekeeper report for timekeepers that may need approval.

Ensure successful submissions of e‑billed clients and assist with the resolution of any rejections.

Assist attorneys, Client Service Specialists, and clients with day‑to‑day e‑billing questions and concerns.

Verify that client setup, rates, and billing requirements are correct in the eBilling system.

Submit rate requests to related vendor sites as required.

Provide updates regarding invoice status to the Client Billing Manager.

Perform all tasks in accordance with firm and client billing guidelines and policies.

Collaborate with supervisors and managers to resolve e‑billing or client billing issues.

Submit invoices through BillBlast and the eBilling Portal.

Prepare monthly/quarterly accruals as required.

Additional Functions

Perform other accounting duties and special projects as assigned.

Education

Bachelor’s degree in Accounting, Financial Analysis, Management, or a related field preferred.

High school diploma or equivalent required.

Experience

Minimum of five (5) years’ e‑billing experience in a law firm (preferred) or other professional services organization.

Knowledge, Skills, & Abilities

Proficiency with vendor websites and the BillBlast system for electronic billing.

Experience with the 3E or Elite accounting system strongly preferred.

Excellent customer service skills.

Self‑motivated, detail‑oriented, highly organized, reliable, and able to multitask with a high volume of work.

Strong oral and written communication skills.

Proactive and able to work well under pressure in a fast‑paced environment.

Professional and courteous communication with clients, attorneys, paralegals, and staff.

Demonstrated experience with accounting computer systems and Microsoft Office Suite, including Outlook, Word, and Excel.

Work Environment & Physical Demands

This job operates in a clerical, office setting and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing are often necessary.

Visual Acuity

Close visual acuity required to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.

Disclaimer Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full‑time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at‑will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Statement Equal Opportunity Employer – veterans, disability.

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