The California State University
Administrative Conference Services Coordinator (Administrative Support Coordinat
The California State University, Fullerton, California, United States, 92632
Administrative Conference Services Coordinator (Administrative Support Coordinator II)
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Job no:
552455 Job Summary
Administrative Conference Services Coordinator supports daily front‑desk operations, manages package delivery, coordinates student hiring, and provides administrative support to departmental leaders. The role requires customer service, office administration, and human‑resources coordination. Responsibilities
• Oversee daily front‑desk operations across residential communities, including mailrooms and reception areas. • Provide guidance and training to student staff, ensuring knowledge of university policies and procedures. • Manage package delivery systems, maintain inventory supplies, update signage, and respond to inquiries via the general Housing e‑mail account. • Support large‑scale departmental events and assist with staff meetings, performance feedback, and recruitment. • Coordinate student hiring processes, manage onboarding and separation protocols, maintain employee files, and track payroll records. • Schedule meetings, maintain confidential records, route correspondence, and assist with projects. • Serve as backup to the Administrative Analyst and provide flexible support for projects and initiatives. Essential Qualifications
High School diploma or equivalent with at least five years of progressively responsible clerical or secretarial experience. Comprehensive knowledge of university infrastructure, policies, and procedures. Strong written and verbal communication skills, including English grammar and punctuation. Proficiency in office software packages and technology systems. Ability to handle multiple priorities, interpret policies, troubleshoot problems, and recommend solutions. Business math skills for budgetary analysis and accurate projections. Effective interpersonal and negotiation skills. Completion of a satisfactory background check. Preferred Qualifications
Experience in fast‑paced environments with multiple interactions. Independent work, planning, organization, and coordination of daily activities. Knowledge of department and university policies and effective support of operations. Record management system/software experience. Benefits & EEO Statement
Cal State Fullerton is an equal‑opportunity employer that prohibits discrimination based on race, sex, color, ethnicity, national origin, and other protected status. Reasonable accommodations are provided for qualified applicants with disabilities. The position requires compliance with the California Child Abuse and Neglect Reporting Act. Application Instructions
Submit an online application by October 30, 2025, at 11:59 PM (Pacific Daylight Time). Complete all sections of the application to remain eligible for consideration. Hiring Preference
On‑Campus CSUEU Employees. Advertised: Oct 16 2025 Pacific Daylight Time; Applications close: Oct 30 2025 Pacific Daylight Time
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Apply now
Job no:
552455 Job Summary
Administrative Conference Services Coordinator supports daily front‑desk operations, manages package delivery, coordinates student hiring, and provides administrative support to departmental leaders. The role requires customer service, office administration, and human‑resources coordination. Responsibilities
• Oversee daily front‑desk operations across residential communities, including mailrooms and reception areas. • Provide guidance and training to student staff, ensuring knowledge of university policies and procedures. • Manage package delivery systems, maintain inventory supplies, update signage, and respond to inquiries via the general Housing e‑mail account. • Support large‑scale departmental events and assist with staff meetings, performance feedback, and recruitment. • Coordinate student hiring processes, manage onboarding and separation protocols, maintain employee files, and track payroll records. • Schedule meetings, maintain confidential records, route correspondence, and assist with projects. • Serve as backup to the Administrative Analyst and provide flexible support for projects and initiatives. Essential Qualifications
High School diploma or equivalent with at least five years of progressively responsible clerical or secretarial experience. Comprehensive knowledge of university infrastructure, policies, and procedures. Strong written and verbal communication skills, including English grammar and punctuation. Proficiency in office software packages and technology systems. Ability to handle multiple priorities, interpret policies, troubleshoot problems, and recommend solutions. Business math skills for budgetary analysis and accurate projections. Effective interpersonal and negotiation skills. Completion of a satisfactory background check. Preferred Qualifications
Experience in fast‑paced environments with multiple interactions. Independent work, planning, organization, and coordination of daily activities. Knowledge of department and university policies and effective support of operations. Record management system/software experience. Benefits & EEO Statement
Cal State Fullerton is an equal‑opportunity employer that prohibits discrimination based on race, sex, color, ethnicity, national origin, and other protected status. Reasonable accommodations are provided for qualified applicants with disabilities. The position requires compliance with the California Child Abuse and Neglect Reporting Act. Application Instructions
Submit an online application by October 30, 2025, at 11:59 PM (Pacific Daylight Time). Complete all sections of the application to remain eligible for consideration. Hiring Preference
On‑Campus CSUEU Employees. Advertised: Oct 16 2025 Pacific Daylight Time; Applications close: Oct 30 2025 Pacific Daylight Time
#J-18808-Ljbffr