City of Redwood City
Payroll Supervisor #25A-75 (20668363)Hybrid schedule available
City of Redwood City, Redwood City, California, United States, 94061
Payroll Supervisor – Confidential
Under the general direction of the Financial Services Manager the Payroll Supervisor plans, organizes, supervises, trains and evaluates the work and activities of assigned staff engaged in payroll operations ensuring accurate, timely and compliant processing of employee compensation. Primary Responsibilities
Coordinates, oversees, and participates in the full spectrum of payroll activities; ensures timely and accurate posting of payroll to the financial accounting system; ensures accurate deduction and remittance of garnishments, child support, IRS levies and court orders; and ensures accurate reporting of changes in pay, payroll status, taxes, benefits, deductions and retroactive pay adjustments. Assists in the development, implementation, administration and prioritization of goals, objectives, policies and procedures for assigned Payroll programs. Plans, organizes, schedules, assigns, directs, coordinates and reviews work activities and projects; monitors workflow; reviews and evaluates work products, methods, and procedures; and works with staff to identify and resolve problems. Participates in coordinating and maintaining payroll system data and is responsible for the execution of internal controls to ensure accuracy of data. Participates in the development, implementation and enhancement of the Enterprise Resource Planning (ERP) system including configuration, testing, and validation to ensure payroll accuracy and compliance; subject matter expertise on payroll processes to support ERP system design and enhancement; data migration, system integration, and reconciliation; coordinates needs and customizations to meet the needs of departments and/or sound financial practices; and monitors ERP system performance, recommends enhancements and supports continuous improvement initiatives. Selects, trains, motivates and evaluates assigned personnel; provides and/or coordinates staff training; develops work performance standards; works with employees to correct deficiencies; and implements discipline and termination procedures in conjunction with the Human Resources Department. Assists in the investigation of complaints; suggests corrective actions and recommends and implements improvements. Keeps abreast of relevant and applicable federal, state, and local laws, regulations, City labor agreements, policies and procedures, and payroll best practices; recommends and implements payroll policies and procedures to comply with the applicable rules and regulations. Ensures compliance with reporting mandates; submits appropriate forms and transmits information to government agencies, including the California Public Employee Retirement System (CalPERS), the Internal Revenue Service (IRS), and the Employee Development Department (EDD). Ensures CalPERS pension plan extracts are accurate and filed timely; responds to CalPERS payroll reporting inquiries, discrepancies, audit responses, and action plans. Develops, maintains, updates and communicates organization wide payroll policies and processes regarding earnings, deductions and timekeeping. Compiles, analyzes and reconciles a variety of records in the preparation of documents and reports; conducts complex analysis and prepares reports as required. Coordinates payroll activities with other departments, divisions and outside agencies and organizations; assists with training and responding to questions from department timekeepers on timekeeping and payroll systems, payroll legislation and City policy related to payroll. Assists with the preparation of data for use in labor negotiations. Performs related duties and responsibilities as assigned. Minimum Qualifications
Bachelor’s degree in business administration, public administration, finance, accounting or a related field. Five years of increasingly professional level government accounting and payroll experience, including experience working with collective bargaining agreements, and at least two years of supervisory or lead experience. Valid California driver’s license. Knowledge, Skills and Abilities
Principles and practices of payroll, accounting, internal controls and auditing. Modern and complex payroll data processing software systems such as Oracle, Tyler Munis, Workday or other similar ERP systems. Applicable federal, state, and local public sector laws, codes and regulations, including FLSA, CalPERS reportable compensation, taxation and payroll processing and reporting requirements. Principles of effective leadership and employee engagement, supervision, training and performance management. Retirement reporting including enrollment, wage earnings, contributions and separations. Data collection, recordkeeping, business letter writing and report preparation. Budget development and administration. English language composition and grammar. Benefits and insurance deductions administration. Interpret labor and employment agreements. Modern office practices and procedures. Fundamental mathematics and statistics. Ability To
Oversee, coordinate and direct day‑to‑day operations of payroll programs and activities. Analyze financial information. Attention to detail and application of City policies, procedures and regulations. Recommend, implement and evaluate goals and policies. Respond quickly and accurately to information requests. Prepare and maintain records and reports using computer software. Supervise, train, develop and evaluate subordinates. Communicate clearly and concisely orally and in writing. Make decisions and communicate the decision process and outcomes with subordinates and management team. Background Check Requirements
Criminal History Check Credit Check Fingerprint Check DMV Check References Contact
Apply through the City of Redwood City application portal. For questions, contact
spisani@redwoodcity.org .
#J-18808-Ljbffr
Under the general direction of the Financial Services Manager the Payroll Supervisor plans, organizes, supervises, trains and evaluates the work and activities of assigned staff engaged in payroll operations ensuring accurate, timely and compliant processing of employee compensation. Primary Responsibilities
Coordinates, oversees, and participates in the full spectrum of payroll activities; ensures timely and accurate posting of payroll to the financial accounting system; ensures accurate deduction and remittance of garnishments, child support, IRS levies and court orders; and ensures accurate reporting of changes in pay, payroll status, taxes, benefits, deductions and retroactive pay adjustments. Assists in the development, implementation, administration and prioritization of goals, objectives, policies and procedures for assigned Payroll programs. Plans, organizes, schedules, assigns, directs, coordinates and reviews work activities and projects; monitors workflow; reviews and evaluates work products, methods, and procedures; and works with staff to identify and resolve problems. Participates in coordinating and maintaining payroll system data and is responsible for the execution of internal controls to ensure accuracy of data. Participates in the development, implementation and enhancement of the Enterprise Resource Planning (ERP) system including configuration, testing, and validation to ensure payroll accuracy and compliance; subject matter expertise on payroll processes to support ERP system design and enhancement; data migration, system integration, and reconciliation; coordinates needs and customizations to meet the needs of departments and/or sound financial practices; and monitors ERP system performance, recommends enhancements and supports continuous improvement initiatives. Selects, trains, motivates and evaluates assigned personnel; provides and/or coordinates staff training; develops work performance standards; works with employees to correct deficiencies; and implements discipline and termination procedures in conjunction with the Human Resources Department. Assists in the investigation of complaints; suggests corrective actions and recommends and implements improvements. Keeps abreast of relevant and applicable federal, state, and local laws, regulations, City labor agreements, policies and procedures, and payroll best practices; recommends and implements payroll policies and procedures to comply with the applicable rules and regulations. Ensures compliance with reporting mandates; submits appropriate forms and transmits information to government agencies, including the California Public Employee Retirement System (CalPERS), the Internal Revenue Service (IRS), and the Employee Development Department (EDD). Ensures CalPERS pension plan extracts are accurate and filed timely; responds to CalPERS payroll reporting inquiries, discrepancies, audit responses, and action plans. Develops, maintains, updates and communicates organization wide payroll policies and processes regarding earnings, deductions and timekeeping. Compiles, analyzes and reconciles a variety of records in the preparation of documents and reports; conducts complex analysis and prepares reports as required. Coordinates payroll activities with other departments, divisions and outside agencies and organizations; assists with training and responding to questions from department timekeepers on timekeeping and payroll systems, payroll legislation and City policy related to payroll. Assists with the preparation of data for use in labor negotiations. Performs related duties and responsibilities as assigned. Minimum Qualifications
Bachelor’s degree in business administration, public administration, finance, accounting or a related field. Five years of increasingly professional level government accounting and payroll experience, including experience working with collective bargaining agreements, and at least two years of supervisory or lead experience. Valid California driver’s license. Knowledge, Skills and Abilities
Principles and practices of payroll, accounting, internal controls and auditing. Modern and complex payroll data processing software systems such as Oracle, Tyler Munis, Workday or other similar ERP systems. Applicable federal, state, and local public sector laws, codes and regulations, including FLSA, CalPERS reportable compensation, taxation and payroll processing and reporting requirements. Principles of effective leadership and employee engagement, supervision, training and performance management. Retirement reporting including enrollment, wage earnings, contributions and separations. Data collection, recordkeeping, business letter writing and report preparation. Budget development and administration. English language composition and grammar. Benefits and insurance deductions administration. Interpret labor and employment agreements. Modern office practices and procedures. Fundamental mathematics and statistics. Ability To
Oversee, coordinate and direct day‑to‑day operations of payroll programs and activities. Analyze financial information. Attention to detail and application of City policies, procedures and regulations. Recommend, implement and evaluate goals and policies. Respond quickly and accurately to information requests. Prepare and maintain records and reports using computer software. Supervise, train, develop and evaluate subordinates. Communicate clearly and concisely orally and in writing. Make decisions and communicate the decision process and outcomes with subordinates and management team. Background Check Requirements
Criminal History Check Credit Check Fingerprint Check DMV Check References Contact
Apply through the City of Redwood City application portal. For questions, contact
spisani@redwoodcity.org .
#J-18808-Ljbffr