Inside Higher Ed
Overview
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) is located at the northern end of the Sacramento Valley, surrounded by mountains and offering a wide array of outdoor amenities including hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus, in the city of Redding, serves a community of about 90,000 people. The district emphasizes excellent schools, low traffic, and affordable housing, with a Zillow median home price of $395,000 versus the California state average of $786,000.
Shasta College is committed to providing equitable education outcomes to its diverse student population, contributing to the social, cultural, intellectual, and economic development of surrounding communities. The college offers innovative programs such as accelerated pathways for high‑school students and continuing education for returning students, enrolling more than 11,000 students annually. The ideal candidate is motivated to join a campus that prioritizes the success of a diverse staff and student body and supports safe, healthy, and vibrant educational environments.
Description of Basic Functions and Responsibilities The Payroll Supervisor plans, organizes, directs, and supervises all payroll and retirement activities and functions for the District. The role ensures compliance with all District, State, and Federal policies, procedures, and requirements related to payroll and retirement. As a leader, the supervisor assigns, evaluates, and coaches employees under direct and indirect supervision, overseeing the planning, assigning, and supervising of all classified and confidential positions within the payroll department.
CLASSIFICATION: Range 30 on the Administrative Salary Schedule, 40 hours per week, 12 months per year. Work hours: 8:00 a.m.—5:00 p.m., Monday through Friday. The position is a classified administrator role with default CalPERS retirement. **Position Description pending Board Approval on November 12, 2025.** Supervisor: Executive Director of Business Services or designee.
Essential Functions
Plans, schedules, and manages payroll activities, ensuring payment, accounting, and reporting of employee payroll and retirement contributions in line with critical District and statutory requirements.
Manages payroll and retirement workflow to ensure timely outcomes, optimal efficiency, and high customer‑service standards.
Oversees payroll system processing, configuration, and security; works closely with IT to resolve system issues.
Assists with District, Audit, Local, State, and Federal reporting as needed.
Identifies system configuration issues and develops requirements/specifications for new and enhanced payroll and retirement system functionality.
Coordinates with IT staff on design, configuration, and functionality issues; directs user testing of system changes.
Tracks, analyzes, and provides guidance on federal, state, and local laws and regulations affecting payroll and retirement programs.
Collaborates with Human Resources and IT to streamline processes and create efficiencies while maintaining compliance.
Creates payroll and retirement reports as requested.
Communicates legal changes to all employees about payroll and retirement.
Maintains system controls for safeguarding all employee and sensitive information.
Ensures all payroll staff complete FERPA and HIPAA training.
Provides training to employees and departments on payroll, taxes, and retirement contributions.
Assists in developing and implementing district payroll policies and procedures; ensures accurate reporting and compliance.
Assists with internal and external audit processes; provides required documents and responds to audit findings.
Assists in developing controls for fiscal accountability and supports district business processes.
Establishes and maintains record‑keeping for all payroll functions; manages electronic document files.
Reviews and approves purchase orders, employee leave requests, and time cards.
Plans and organizes tasks for maximum effectiveness; coordinates assignments and facilitates continuous workflow.
Develops and maintains a cross‑training program for accounting staff to ensure coverage and backup.
Assists in staff selection, training, development, supervision, evaluation, and disciplinary actions as necessary.
Maintains professional relationships with district staff, external stakeholders, and committee members.
Oversees payroll accounting functions, including reconciliations, verification of contributions, and accurate general ledger postings.
Performs related duties as assigned.
Knowledge of
District employment policies and procedures.
Local, State, and Federal payroll and benefits regulations.
California public employee and teacher’s retirement system programs.
California public employee relations regulations and collective bargaining principles.
Effective leadership and management methods.
Complex payroll systems.
Modern office practices and administrative procedures, including filing and record‑keeping.
Effective customer‑service and communication methods.
Complex computer systems and applications.
Chancellor’s Office Budget and Accounting Manual.
Record‑keeping, accounting, payroll operations, and complex algorithm processing.
FERPA and HIPAA compliance.
Ability to
Plan, direct, and manage daily staff activities in a payroll department.
Interpret and apply district policies, procedures, rules, and regulations.
Explain and apply employment laws and regulations.
Organize, direct, and evaluate the work of others.
Communicate effectively, orally and in writing.
Exercise tact, diplomacy, and good judgment in stakeholder interactions.
Promote the department’s mission, vision, values, and goals.
Analyze problems, determine solutions, and act independently to achieve results.
Research and analyze information, make recommendations, and prepare clear reports.
Operate standard office equipment and software such as Microsoft Office, Access, Colleague, Excel, and others.
Maintain confidential files and records.
Provide guidance on employment‑related and payroll compliance matters.
Build cooperative relationships with individuals from diverse backgrounds.
Apply applicable federal, state, and local laws, policies, and regulations.
Manage multiple assignments with attention to detail, schedules, and deadlines.
Read, write, and perform mathematical calculations required for the role.
Perform related duties in scope and function.
Experience / Education Education Required:
Bachelor’s degree from an accredited institution majoring in accounting, business, public administration, or a related business field; or the equivalent.
or
Associate’s degree in accounting, business administration, or a related business field plus the required related experience.
Experience Required:
Two years of increasingly responsible professional experience in a payroll department.
Demonstrated sensitivity to, and understanding of, the diverse backgrounds of staff and students, including those with physical or learning disabilities.
Additional Information To be considered, applicants must submit an online application with the following materials attached:
Cover letter addressing the criteria listed in the position announcement.
Current resume and/or placement file.
College transcripts (unofficial transcripts will be accepted at the time of application).
Attention Applicants:
After application submission, all materials will be screened.
Internal candidates must also submit all required materials.
Candidate evaluations, reference letters, and external interviews are not considered at this time.
Interviews are by invitation only and may be conducted via Zoom.
The district does not reimburse new‑hire moving expenses.
Applicants must be authorized to work in the United States without visa sponsorship.
New administrative appointments begin at step 1 on the Administrative Salary Schedule and advance annually based on service.
Salary placement may be negotiable if the candidate previously held a similar position in another community college.
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy, gender identity, sexual orientation, genetics, military or veteran status, or any other characteristic protected by applicable law. Shasta College also prohibits harassment, sexual assault, domestic violence, dating violence, and stalking.
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Shasta College is committed to providing equitable education outcomes to its diverse student population, contributing to the social, cultural, intellectual, and economic development of surrounding communities. The college offers innovative programs such as accelerated pathways for high‑school students and continuing education for returning students, enrolling more than 11,000 students annually. The ideal candidate is motivated to join a campus that prioritizes the success of a diverse staff and student body and supports safe, healthy, and vibrant educational environments.
Description of Basic Functions and Responsibilities The Payroll Supervisor plans, organizes, directs, and supervises all payroll and retirement activities and functions for the District. The role ensures compliance with all District, State, and Federal policies, procedures, and requirements related to payroll and retirement. As a leader, the supervisor assigns, evaluates, and coaches employees under direct and indirect supervision, overseeing the planning, assigning, and supervising of all classified and confidential positions within the payroll department.
CLASSIFICATION: Range 30 on the Administrative Salary Schedule, 40 hours per week, 12 months per year. Work hours: 8:00 a.m.—5:00 p.m., Monday through Friday. The position is a classified administrator role with default CalPERS retirement. **Position Description pending Board Approval on November 12, 2025.** Supervisor: Executive Director of Business Services or designee.
Essential Functions
Plans, schedules, and manages payroll activities, ensuring payment, accounting, and reporting of employee payroll and retirement contributions in line with critical District and statutory requirements.
Manages payroll and retirement workflow to ensure timely outcomes, optimal efficiency, and high customer‑service standards.
Oversees payroll system processing, configuration, and security; works closely with IT to resolve system issues.
Assists with District, Audit, Local, State, and Federal reporting as needed.
Identifies system configuration issues and develops requirements/specifications for new and enhanced payroll and retirement system functionality.
Coordinates with IT staff on design, configuration, and functionality issues; directs user testing of system changes.
Tracks, analyzes, and provides guidance on federal, state, and local laws and regulations affecting payroll and retirement programs.
Collaborates with Human Resources and IT to streamline processes and create efficiencies while maintaining compliance.
Creates payroll and retirement reports as requested.
Communicates legal changes to all employees about payroll and retirement.
Maintains system controls for safeguarding all employee and sensitive information.
Ensures all payroll staff complete FERPA and HIPAA training.
Provides training to employees and departments on payroll, taxes, and retirement contributions.
Assists in developing and implementing district payroll policies and procedures; ensures accurate reporting and compliance.
Assists with internal and external audit processes; provides required documents and responds to audit findings.
Assists in developing controls for fiscal accountability and supports district business processes.
Establishes and maintains record‑keeping for all payroll functions; manages electronic document files.
Reviews and approves purchase orders, employee leave requests, and time cards.
Plans and organizes tasks for maximum effectiveness; coordinates assignments and facilitates continuous workflow.
Develops and maintains a cross‑training program for accounting staff to ensure coverage and backup.
Assists in staff selection, training, development, supervision, evaluation, and disciplinary actions as necessary.
Maintains professional relationships with district staff, external stakeholders, and committee members.
Oversees payroll accounting functions, including reconciliations, verification of contributions, and accurate general ledger postings.
Performs related duties as assigned.
Knowledge of
District employment policies and procedures.
Local, State, and Federal payroll and benefits regulations.
California public employee and teacher’s retirement system programs.
California public employee relations regulations and collective bargaining principles.
Effective leadership and management methods.
Complex payroll systems.
Modern office practices and administrative procedures, including filing and record‑keeping.
Effective customer‑service and communication methods.
Complex computer systems and applications.
Chancellor’s Office Budget and Accounting Manual.
Record‑keeping, accounting, payroll operations, and complex algorithm processing.
FERPA and HIPAA compliance.
Ability to
Plan, direct, and manage daily staff activities in a payroll department.
Interpret and apply district policies, procedures, rules, and regulations.
Explain and apply employment laws and regulations.
Organize, direct, and evaluate the work of others.
Communicate effectively, orally and in writing.
Exercise tact, diplomacy, and good judgment in stakeholder interactions.
Promote the department’s mission, vision, values, and goals.
Analyze problems, determine solutions, and act independently to achieve results.
Research and analyze information, make recommendations, and prepare clear reports.
Operate standard office equipment and software such as Microsoft Office, Access, Colleague, Excel, and others.
Maintain confidential files and records.
Provide guidance on employment‑related and payroll compliance matters.
Build cooperative relationships with individuals from diverse backgrounds.
Apply applicable federal, state, and local laws, policies, and regulations.
Manage multiple assignments with attention to detail, schedules, and deadlines.
Read, write, and perform mathematical calculations required for the role.
Perform related duties in scope and function.
Experience / Education Education Required:
Bachelor’s degree from an accredited institution majoring in accounting, business, public administration, or a related business field; or the equivalent.
or
Associate’s degree in accounting, business administration, or a related business field plus the required related experience.
Experience Required:
Two years of increasingly responsible professional experience in a payroll department.
Demonstrated sensitivity to, and understanding of, the diverse backgrounds of staff and students, including those with physical or learning disabilities.
Additional Information To be considered, applicants must submit an online application with the following materials attached:
Cover letter addressing the criteria listed in the position announcement.
Current resume and/or placement file.
College transcripts (unofficial transcripts will be accepted at the time of application).
Attention Applicants:
After application submission, all materials will be screened.
Internal candidates must also submit all required materials.
Candidate evaluations, reference letters, and external interviews are not considered at this time.
Interviews are by invitation only and may be conducted via Zoom.
The district does not reimburse new‑hire moving expenses.
Applicants must be authorized to work in the United States without visa sponsorship.
New administrative appointments begin at step 1 on the Administrative Salary Schedule and advance annually based on service.
Salary placement may be negotiable if the candidate previously held a similar position in another community college.
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy, gender identity, sexual orientation, genetics, military or veteran status, or any other characteristic protected by applicable law. Shasta College also prohibits harassment, sexual assault, domestic violence, dating violence, and stalking.
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