Weichert is hiring: Administrative Assistant in Morris Plains

Weichert Commercial Brokerage is hiring an Administrative Assistant in Morris Plains, NJ. This Hybrid role includes in‑office duties and support to the President and Sales Associates.

Responsibilities

• Process daily commission payments using the company’s systems.
• Create commission invoices in QuickBooks for closed sale & lease transactions; email open invoices monthly.
• Maintain files for new exclusive listings and all current property listings and expiration dates; keep a full Excel report.
• Submit signed orders to the vendor using paperwork from agents.
• Prepare new hire paperwork for incoming agents; coordinate with HR as needed.
• Submit requested standard monthly reports to the President.
• Track vendor invoices for payment by accounting; use the company’s systems.
• Provide routine office support including distributing mail and monitoring/ordering supplies.
• Offer administrative support to a few Senior Sales Associates.
• Handle confidential and time‑sensitive information.
• Perform other duties as assigned.

Requirements

• High school diploma or GED.
• One to two years of administrative experience preferred.
• Proficiency in Microsoft Office and Excel; QuickBooks training will be provided.
• Good oral and written communication skills.
• Strong attention to detail.
• Basic math skills (addition, subtraction, multiplication, division, percentages, fractions).
• Knowledge of typical office equipment.

The estimated annual rate for this position is up to $45,000, dependent on relevant skills, education, experience and location.

Weichert is an equal opportunity employer. We are committed to non‑discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.