Numera is hiring: Administrative Assistant in New York

Numera is a fast-growing, US-based financial services firm that delivers cutting-edge solutions across accounting, payroll, tax, and advisory. Our unique US-India delivery model enables us to scale seamlessly, bringing smart, tech-enabled, and client-first solutions to individuals, businesses, and nonprofits nationwide. With a global network of professionals and an entrepreneurial spirit, Numera helps organizations unlock growth, navigate complexity, and drive long-term success.

What is the role:

Scott M. Aber, CPA, is a modern NYC cloud accounting and technology consulting firm that provides outsourced CFO, bookkeeping, controller, and accounting services to New York startups and established businesses. We use best-in-class accounting automation systems to improve the back office and provide up-to-date financial statements that clients can use to manage business growth and cash flow each month. The Administrative Associate role is designed to be more admin-work oriented, closely aligned with the responsibilities handled by existing administrative team members at Aber CPA. This position blends client support, practice management, and administrative ownership to ensure smooth day-to-day operations.

What you would do:

• Manage day-to-day office operations, including scheduling, correspondence, and office supplies.
• Act as the primary point of contact for clients (via calls, emails, and in-person visits) and ensure timely, professional responses.
• Organize and maintain filing systems, both electronic and physical.
• Oversee office equipment and coordinate with vendors and service providers.
• Ensure compliance with company policies and procedures in all office operations.
• Monitor and maintain operational systems to ensure smooth functioning.
• Provide support in preparing and filing individual, corporate, and partnership tax returns.
• Assist with bookkeeping tasks, conduct basic tax research, and help resolve discrepancies.
• Maintain strict confidentiality and accuracy of financial and tax records.

What you bring:

• 1–3 years of relevant experience in administration, accounting, or client support.
• Strong understanding of tax and bookkeeping basics.
• Strong organizational skills and attention to detail.
• Excellent communication skills and ability to manage multiple priorities.

Bonus points:

• Schedule: Monday to Friday
• Work Type: Hybrid
• Work Hours: 40 hours per week
• Location: Rockland County, Scott M. Aber CPA PC 10 Esquire Road #1, New City, NY 10956

Why this role?

This isn’t just an admin job—it’s a hands-on, operationally vital role at the heart of a growing firm. You’ll be supporting both our internal team and our clients with the systems that keep everything moving.

If you’re someone who thrives on structure, enjoys solving problems, and wants to learn how modern accounting practices really run behind the scenes, we’d love to meet you. This role is more than a seat at the table—it’s a chance to help build the table. If you’re ready to bring energy, ownership, and vision to a growing firm, we want to hear from you.

Life is short - work someplace awesome!

Seniority level

Associate

Employment type

Full-time

Job function

Finance, Accounting/Auditing, and Other

Industries

Accounting, Business Consulting and Services, and Financial Services