Haddad Plumbing & Heating Inc. is hiring: Receptionist in Newark

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Company Overview

Haddad Plumbing and Heating Inc. has been in business for 25 years, servicing New Jersey, New York City, and Westchester County in mid‑rise and high‑rise buildings with exceptional work and a proven track record. This is a terrific opportunity for a well‑organized and outgoing individual to have a great career in a great industry.

Summary

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies, and additional clerical duties as directed by management.

Essential Functions

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Answers telephones and directs the caller to the appropriate associate.
• Transfers to voicemail and sends an email with the message information.
• All messages must be complete, including name, number, company (if applicable) and a brief description of the message.
• Checks voicemail every morning and emails the appropriate personnel with the messages.
• Any voicemails from employees regarding calling out, calling in late, etc. are given to HR and payroll via e‑mail; employee name, number, and if possible, job site location are provided.
• Calls employees back for more information when required.
• Takes and retrieves messages for various personnel.
• Follows up with e‑mail to the appropriate person to ensure the message is delivered.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Provides applications for interviewing candidates, ensuring the application is fully completed before presenting it to management.
• Notifies upper management when any scheduled interviews arrive.
• Coordinates pick‑up and delivery of express mail services (FedEx, UPS, etc.). Checks mailboxes daily, sorts incoming mail and forwards mail to appropriate personnel.
• Assists in ordering, receiving, stocking, and distribution of office supplies, including but not limited to paper, toner, ink, pens, plates, cups, coffee, and other necessary supplies.
• Performs inventory every Friday and lists items to purchasing every Monday, advising of low‑stock items that need reordering.
• Assists with other related clerical duties such as scanning, photocopying, faxing, filing, and collating.
• Checks all folders daily to ensure any employee forms that are dropped off are properly routed to HR.
• Performs other clerical/administrative tasks as directed by management.

Required Education and Experience

• High school diploma or associate’s degree.
• One year of administrative experience.

Preferred Education and Experience

• Bilingual (Spanish and/or Portuguese preferred).
• Additional eligibility qualifications.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Sales, General Business, and Education

Industries

Wireless Services, Telecommunications, and Communications Equipment Manufacturing