Ascensus
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Events Coordinator
at
Ascensus Responsible for planning and executing internal company events (approximately 40% of the role) such as quarterly leader meetings, town halls, client meetings, executive retreats, and associate engagement initiatives. Supports the Events Manager and Director in large‑scale external events like sales conferences, trade shows, and incentive programs. Requires proficiency in Cvent and a proactive approach to ensuring exceptional event experiences. Duties and Responsibilities
Coordinate logistics for internal events, including scheduling, venue arrangements, vendor communication, and preparation of event materials. Manage virtual event platforms (Zoom, Teams) and partner with external production and internal technology resources to ensure flawless technical execution. Support event communications by drafting messaging, creating PowerPoint presentations, and contributing to invitation content. Track and reconcile event expenses, support budget documentation, and process vendor invoices in coordination with the Events Manager and Director. Assist in planning and executing large‑scale external events, handling documents, researching venues, reconciling corporate credit card charges, and setting up meetings. Collaborate with Brand & Creative and Marketing teams to ensure communications meet brand standards. Contribute to post‑event wrap‑up activities, gathering feedback, organizing debriefs, and compiling lessons learned. Protect, secure, and properly handle confidential data held by Ascensus to prevent unauthorized access. Assist with other tasks and projects as assigned. Experience and Skills
Bachelor’s Degree in hospitality, event management, or a related field. Minimum 3 years supporting or managing events in a fast‑paced corporate environment focused on internal meetings and virtual platforms. Financial services industry experience preferred. Required Cvent experience: building and managing event registration websites, backend configurations, attendee tracking, reporting, and custom branded destination pages. Experience coordinating logistics for executive meetings, associate engagement initiatives, and client‑facing events. Experience managing external vendors, including sourcing, coordination, and ensuring timely delivery of event‑related services. Strong understanding of virtual event platforms (Zoom, Microsoft Teams) with setup and live support. Excellent organizational, planning, and project management skills with strong attention to detail. Strong written and verbal communication skills. Ability to collaborate cross‑functionally and communicate effectively with internal stakeholders and external vendors. Ability to manage multiple simultaneous projects, prioritize tasks, and meet deadlines in a fast‑paced environment. Approximately 30% travel. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Committed to upholding confidentiality and data security standards. We are a proud Equal Opportunity Employer. All email communications from Ascensus or its hiring managers originate from @ascensus.com or @futureplan.com. We will never ask for payment or require you to purchase equipment. If you suspect a job posting is fraudulent, apply directly through our website. " #J-18808-Ljbffr
Events Coordinator
at
Ascensus Responsible for planning and executing internal company events (approximately 40% of the role) such as quarterly leader meetings, town halls, client meetings, executive retreats, and associate engagement initiatives. Supports the Events Manager and Director in large‑scale external events like sales conferences, trade shows, and incentive programs. Requires proficiency in Cvent and a proactive approach to ensuring exceptional event experiences. Duties and Responsibilities
Coordinate logistics for internal events, including scheduling, venue arrangements, vendor communication, and preparation of event materials. Manage virtual event platforms (Zoom, Teams) and partner with external production and internal technology resources to ensure flawless technical execution. Support event communications by drafting messaging, creating PowerPoint presentations, and contributing to invitation content. Track and reconcile event expenses, support budget documentation, and process vendor invoices in coordination with the Events Manager and Director. Assist in planning and executing large‑scale external events, handling documents, researching venues, reconciling corporate credit card charges, and setting up meetings. Collaborate with Brand & Creative and Marketing teams to ensure communications meet brand standards. Contribute to post‑event wrap‑up activities, gathering feedback, organizing debriefs, and compiling lessons learned. Protect, secure, and properly handle confidential data held by Ascensus to prevent unauthorized access. Assist with other tasks and projects as assigned. Experience and Skills
Bachelor’s Degree in hospitality, event management, or a related field. Minimum 3 years supporting or managing events in a fast‑paced corporate environment focused on internal meetings and virtual platforms. Financial services industry experience preferred. Required Cvent experience: building and managing event registration websites, backend configurations, attendee tracking, reporting, and custom branded destination pages. Experience coordinating logistics for executive meetings, associate engagement initiatives, and client‑facing events. Experience managing external vendors, including sourcing, coordination, and ensuring timely delivery of event‑related services. Strong understanding of virtual event platforms (Zoom, Microsoft Teams) with setup and live support. Excellent organizational, planning, and project management skills with strong attention to detail. Strong written and verbal communication skills. Ability to collaborate cross‑functionally and communicate effectively with internal stakeholders and external vendors. Ability to manage multiple simultaneous projects, prioritize tasks, and meet deadlines in a fast‑paced environment. Approximately 30% travel. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Committed to upholding confidentiality and data security standards. We are a proud Equal Opportunity Employer. All email communications from Ascensus or its hiring managers originate from @ascensus.com or @futureplan.com. We will never ask for payment or require you to purchase equipment. If you suspect a job posting is fraudulent, apply directly through our website. " #J-18808-Ljbffr