Rhode Island Blood Center
Founded in 1979, Rhode Island Blood Center (RIBC) has served Rhode Island and the New England area for more than 45 years, delivering more than 90,000 lifesaving blood products annually to 50+ hospitals, EMS and healthcare partners. RIBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases. RIBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit ribc.org. Connect with us on Facebook, X, Instagram, and LinkedIn.
The Blood Operations Coordinator provides the Donor Services and Donor Recruitment departments with support overseeing the general operations of the office to ensure logistical needs are met. This role coordinates with vendors, handles payroll, provides staff scheduling support, oversees clerical duties and assists the management team with project oversight and communication to optimize processes and achieve organizational goals.
Responsibilities
Administration support—maintains and distributes forms and records, performs data entry, manages files, prepares reports, assists with purchasing, travel, and expenses as necessary, fulfills equipment and document orders.
Assists with insurance reporting and site visit coordination.
Communication—updates and/or creates memos, presentation materials and emails to effectively communicate information.
Employee support—assists in onboarding new employees and supporting existing staff, coordinates and tracks training programs/tasks, error management, EB and Navy forms.
Project management—coordinates projects, tracks progress and ensures tasks are completed on time.
Event coordination—assists with internal and external event planning to include securing venues, invitation distribution and response tracking, agendas, set-up/take-down, ordering food, uploading presentations, attendance tracking.
Operational improvement—identifies areas for improvement, implements efficiency measures and optimizes workflow.
Supply chain management—orders supplies and manages inventory.
Staff scheduling support—works with the staff scheduler to ensure staff schedules are built and PTO approved according to departmental policies, assists in managing sick calls while evaluating operational needs.
Collections payroll—ensures Collections team members are properly compensated for work performed and accurately reimbursed for mileage incurred, maintains timecards in the timecard tracking software for Collections teams, reviews exceptions, holidays, overtime, and other special circumstances that impact compensation, audits and prepares mileage reports.
Additional Duties
Serves as a backup for the Volunteer Coordinator.
Serves as a backup for the Providence customer service representative.
Assists and supports the Donor Services & Recruitment team members.
Performs other duties as assigned.
Education High school diploma or equivalent. Associate or bachelor's degree preferred.
Related Experience At least two years’ experience in an administrative, clerical or communications role.
Knowledge
Read and interpret medical, technical, regulatory, and quality procedures in English.
Expert knowledge with Microsoft Office Suite, including Outlook, Word, and Excel.
Expert knowledge of payroll and scheduling systems.
Strong attention to detail in all work processes.
Ability to handle confidential information and maintain confidentiality.
Proposed hourly pay rate $26.00/hr – $29.00/hr
Seniority level
Entry level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Hospitals and Health Care
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The Blood Operations Coordinator provides the Donor Services and Donor Recruitment departments with support overseeing the general operations of the office to ensure logistical needs are met. This role coordinates with vendors, handles payroll, provides staff scheduling support, oversees clerical duties and assists the management team with project oversight and communication to optimize processes and achieve organizational goals.
Responsibilities
Administration support—maintains and distributes forms and records, performs data entry, manages files, prepares reports, assists with purchasing, travel, and expenses as necessary, fulfills equipment and document orders.
Assists with insurance reporting and site visit coordination.
Communication—updates and/or creates memos, presentation materials and emails to effectively communicate information.
Employee support—assists in onboarding new employees and supporting existing staff, coordinates and tracks training programs/tasks, error management, EB and Navy forms.
Project management—coordinates projects, tracks progress and ensures tasks are completed on time.
Event coordination—assists with internal and external event planning to include securing venues, invitation distribution and response tracking, agendas, set-up/take-down, ordering food, uploading presentations, attendance tracking.
Operational improvement—identifies areas for improvement, implements efficiency measures and optimizes workflow.
Supply chain management—orders supplies and manages inventory.
Staff scheduling support—works with the staff scheduler to ensure staff schedules are built and PTO approved according to departmental policies, assists in managing sick calls while evaluating operational needs.
Collections payroll—ensures Collections team members are properly compensated for work performed and accurately reimbursed for mileage incurred, maintains timecards in the timecard tracking software for Collections teams, reviews exceptions, holidays, overtime, and other special circumstances that impact compensation, audits and prepares mileage reports.
Additional Duties
Serves as a backup for the Volunteer Coordinator.
Serves as a backup for the Providence customer service representative.
Assists and supports the Donor Services & Recruitment team members.
Performs other duties as assigned.
Education High school diploma or equivalent. Associate or bachelor's degree preferred.
Related Experience At least two years’ experience in an administrative, clerical or communications role.
Knowledge
Read and interpret medical, technical, regulatory, and quality procedures in English.
Expert knowledge with Microsoft Office Suite, including Outlook, Word, and Excel.
Expert knowledge of payroll and scheduling systems.
Strong attention to detail in all work processes.
Ability to handle confidential information and maintain confidentiality.
Proposed hourly pay rate $26.00/hr – $29.00/hr
Seniority level
Entry level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Hospitals and Health Care
#J-18808-Ljbffr