Orion Group
Project Coordinator R&D, Global Scientific Communications
Orion Group, Lake Bluff, Illinois, United States, 60044
Project Coordinator II – R&D, Global Scientific Communications
Location:
Remote Pay Rate:
$26–$30/hour (based on benefits selection) Contract Term:
Through June 30, 2026 – possibility of extension based on performance and business needs Schedule:
Full-Time Contractor
Key Responsibilities
References & Data on File (DoF) Management
Coordinate creation, review, and submission of IP and non-IP Data on File packets.
Manage timelines and ensure timely approvals from stakeholders for reference documentation.
Oversee uploading and processing of DoF packets in Veeva Vault (PromoMats).
Maintain and update the master reference list in SharePoint, including denied, migrated, and active references.
Ensure accurate linkage of DoF references to content and replace pre-published materials with final publications when available.
Identify and source public or third‑party references for non-promotional materials, ensuring full compliance and traceability.
Copyright Permissions
Manage and monitor copyright permissions for all non-promotional materials.
Maintain a centralized repository of permissions and related documentation.
Track and manage the copyright budget, ensuring fiscal responsibility and adherence to company guidelines.
Procedural Documentation
Develop, update, and maintain procedural materials such as quick reference guides, master reference lists, copyright repositories, and compliance records.
Ensure that all Veeva Vault workflow documentation aligns with regulatory standards and best practices.
Partner with cross‑functional teams to identify and implement process improvements that enhance operational efficiency.
Ad Hoc Project & Business Support
Support business initiatives and ad hoc projects related to non-promotional content approvals.
Collaborate with multifunctional groups to generate reports, newsletters, and analytical summaries.
Assist in preparing field tools and performance metrics that support Medical Affairs and R&D operations.
Minimum Qualifications
Bachelor’s degree in Life Sciences, Pharmacy, Business, or related discipline.
3–5 years of project coordination or project management experience in a pharmaceutical, biotech, or healthcare environment.
Familiarity with Medical Affairs processes, including publications and Data on File workflows.
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, SharePoint).
Experience with Veeva Vault (PromoMats and/or MedComms) strongly preferred.
Exceptional organization, time management, and communication skills.
Strong attention to detail, analytical thinking, and problem‑solving capabilities.
Ability to collaborate across teams in a fast‑paced, global environment and manage multiple priorities effectively.
Why Join This role offers the opportunity to contribute to scientific integrity and compliance within a globally recognized aesthetics and medical brand. You’ll gain hands‑on experience supporting cross‑functional R&D, medical, and regulatory teams, with potential for career growth in a dynamic, collaborative setting.
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Remote Pay Rate:
$26–$30/hour (based on benefits selection) Contract Term:
Through June 30, 2026 – possibility of extension based on performance and business needs Schedule:
Full-Time Contractor
Key Responsibilities
References & Data on File (DoF) Management
Coordinate creation, review, and submission of IP and non-IP Data on File packets.
Manage timelines and ensure timely approvals from stakeholders for reference documentation.
Oversee uploading and processing of DoF packets in Veeva Vault (PromoMats).
Maintain and update the master reference list in SharePoint, including denied, migrated, and active references.
Ensure accurate linkage of DoF references to content and replace pre-published materials with final publications when available.
Identify and source public or third‑party references for non-promotional materials, ensuring full compliance and traceability.
Copyright Permissions
Manage and monitor copyright permissions for all non-promotional materials.
Maintain a centralized repository of permissions and related documentation.
Track and manage the copyright budget, ensuring fiscal responsibility and adherence to company guidelines.
Procedural Documentation
Develop, update, and maintain procedural materials such as quick reference guides, master reference lists, copyright repositories, and compliance records.
Ensure that all Veeva Vault workflow documentation aligns with regulatory standards and best practices.
Partner with cross‑functional teams to identify and implement process improvements that enhance operational efficiency.
Ad Hoc Project & Business Support
Support business initiatives and ad hoc projects related to non-promotional content approvals.
Collaborate with multifunctional groups to generate reports, newsletters, and analytical summaries.
Assist in preparing field tools and performance metrics that support Medical Affairs and R&D operations.
Minimum Qualifications
Bachelor’s degree in Life Sciences, Pharmacy, Business, or related discipline.
3–5 years of project coordination or project management experience in a pharmaceutical, biotech, or healthcare environment.
Familiarity with Medical Affairs processes, including publications and Data on File workflows.
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, SharePoint).
Experience with Veeva Vault (PromoMats and/or MedComms) strongly preferred.
Exceptional organization, time management, and communication skills.
Strong attention to detail, analytical thinking, and problem‑solving capabilities.
Ability to collaborate across teams in a fast‑paced, global environment and manage multiple priorities effectively.
Why Join This role offers the opportunity to contribute to scientific integrity and compliance within a globally recognized aesthetics and medical brand. You’ll gain hands‑on experience supporting cross‑functional R&D, medical, and regulatory teams, with potential for career growth in a dynamic, collaborative setting.
#J-18808-Ljbffr