AGC Biologics
Executive Administrative Assistant (Part-time)
AGC Biologics, Bothell, Washington, United States, 98021
Executive Administrative Assistant (Part-time)
Our purpose is to bring hope to life by enabling life‑changing therapies for patients around the globe, creating a healthier and happier tomorrow. Our mission is to work side by side with our customers in order to improve patients’ lives by bringing new biopharmaceuticals to market.
AGC Biologics is seeking an experienced Executive Administrative Assistant to support our senior Executive Team. This is an exciting opportunity for someone who thrives in a fast‑paced environment, enjoys problem‑solving, and takes pride in creating order and efficiency.
Key responsibilities include comprehensive administrative support, travel coordination, business operations, and event planning for a leadership team of four senior executives.
Compensation Range:
$32.19 – $44.26 per hour, depending on experience Location:
Onsite in Bothell, WA Schedule:
Monday through Friday, 25‑30 hours per week
Responsibilities
Provide full administrative and calendar management support to a team of four senior executives.
Coordinate meetings, including logistics, room bookings, and materials preparation.
Prioritize and respond to meeting requests, ensuring alignment with executive priorities.
Anticipate needs and manage daily schedules to ensure efficiency and focus.
Plan and book domestic and international travel, including flights, hotels, transportation, and itineraries.
Manage expense reports and maintain up-to-date travel schedules.
Oversee logistics for travel‑related meetings and events.
Partner with executives on special projects by gathering information, tracking progress, and coordinating deliverables.
Prepare professional presentations and reports.
Assist with client visits, take meeting notes, and follow up on action items.
Provide excellent customer service to internal and external stakeholders.
Handle sensitive information with the highest level of discretion and professionalism.
Coordinate logistics and materials for board meetings, team offsites, and corporate events.
Support company‑wide and leadership meetings from planning through execution.
Take ownership of other administrative tasks as needed to ensure smooth operations and team success.
Qualifications
5+ years of senior‑level administrative experience supporting executives in a dynamic, fast‑paced environment.
Bachelor’s degree in a related field preferred.
Excellent communication, organizational, and analytical skills, with the ability to work both independently and collaboratively.
Strong problem‑solving skills and the ability to prioritize multiple tasks under tight deadlines.
High level of adaptability, professionalism, and discretion when handling confidential information.
Advanced proficiency in Microsoft Outlook, PowerPoint, Word, Excel, and SharePoint.
AGC Biologics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
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AGC Biologics is seeking an experienced Executive Administrative Assistant to support our senior Executive Team. This is an exciting opportunity for someone who thrives in a fast‑paced environment, enjoys problem‑solving, and takes pride in creating order and efficiency.
Key responsibilities include comprehensive administrative support, travel coordination, business operations, and event planning for a leadership team of four senior executives.
Compensation Range:
$32.19 – $44.26 per hour, depending on experience Location:
Onsite in Bothell, WA Schedule:
Monday through Friday, 25‑30 hours per week
Responsibilities
Provide full administrative and calendar management support to a team of four senior executives.
Coordinate meetings, including logistics, room bookings, and materials preparation.
Prioritize and respond to meeting requests, ensuring alignment with executive priorities.
Anticipate needs and manage daily schedules to ensure efficiency and focus.
Plan and book domestic and international travel, including flights, hotels, transportation, and itineraries.
Manage expense reports and maintain up-to-date travel schedules.
Oversee logistics for travel‑related meetings and events.
Partner with executives on special projects by gathering information, tracking progress, and coordinating deliverables.
Prepare professional presentations and reports.
Assist with client visits, take meeting notes, and follow up on action items.
Provide excellent customer service to internal and external stakeholders.
Handle sensitive information with the highest level of discretion and professionalism.
Coordinate logistics and materials for board meetings, team offsites, and corporate events.
Support company‑wide and leadership meetings from planning through execution.
Take ownership of other administrative tasks as needed to ensure smooth operations and team success.
Qualifications
5+ years of senior‑level administrative experience supporting executives in a dynamic, fast‑paced environment.
Bachelor’s degree in a related field preferred.
Excellent communication, organizational, and analytical skills, with the ability to work both independently and collaboratively.
Strong problem‑solving skills and the ability to prioritize multiple tasks under tight deadlines.
High level of adaptability, professionalism, and discretion when handling confidential information.
Advanced proficiency in Microsoft Outlook, PowerPoint, Word, Excel, and SharePoint.
AGC Biologics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
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