Vaco by Highspring
Payroll Specialist (Certified Payroll) - On-Site
We're looking for an experienced
Payroll Specialist
to join our client's Corona Division team. This role is ideal for someone who thrives in a fast-paced environment and has hands-on experience with union and certified payroll, manual timesheet entry, and ERP systems. You'll report directly to the Division Office Manager and play a key role in keeping payroll accurate, compliant, and efficient. What You'll Do: Process weekly multi-state payroll while ensuring accuracy and compliance with state and federal wage laws
Maintain payroll and employee records with strict confidentiality
Partner with other divisions to coordinate and review payroll submissions
Manage payroll functions for employees covered under Collective Bargaining Agreements
Handle off-cycle and special payrolls, union reporting, vacation payouts, garnishments, and direct deposit/pay card setups
Prepare and submit federal and state tax payments on time
Support audits and complete employment verifications as needed
Report Workers' Compensation claims and partner with accounting on payroll reconciliations
Jump in on additional payroll or administrative projects as needed
What You'll Bring: In-house payroll processing experience required
Bachelor's degree in Accounting, Finance, or Business, or equivalent work experience
Experience in the construction industry is required
Familiarity with ECMS or a similar ERP system required; Heavy Job/HCSS experience is highly valued
Strong understanding of job costing and prevailing wage
Advanced Excel skills
(formulas, pivot tables, VLOOKUP) and proficiency in MS Office
Solid understanding of payroll protocols, accounting principles, and wage and hour laws
Excellent attention to detail, time management, and communication skills
Comfortable working independently and collaborating across teams
Flexible, proactive, and eager to continue learning about multi-state payroll compliance
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Payroll Specialist
to join our client's Corona Division team. This role is ideal for someone who thrives in a fast-paced environment and has hands-on experience with union and certified payroll, manual timesheet entry, and ERP systems. You'll report directly to the Division Office Manager and play a key role in keeping payroll accurate, compliant, and efficient. What You'll Do: Process weekly multi-state payroll while ensuring accuracy and compliance with state and federal wage laws
Maintain payroll and employee records with strict confidentiality
Partner with other divisions to coordinate and review payroll submissions
Manage payroll functions for employees covered under Collective Bargaining Agreements
Handle off-cycle and special payrolls, union reporting, vacation payouts, garnishments, and direct deposit/pay card setups
Prepare and submit federal and state tax payments on time
Support audits and complete employment verifications as needed
Report Workers' Compensation claims and partner with accounting on payroll reconciliations
Jump in on additional payroll or administrative projects as needed
What You'll Bring: In-house payroll processing experience required
Bachelor's degree in Accounting, Finance, or Business, or equivalent work experience
Experience in the construction industry is required
Familiarity with ECMS or a similar ERP system required; Heavy Job/HCSS experience is highly valued
Strong understanding of job costing and prevailing wage
Advanced Excel skills
(formulas, pivot tables, VLOOKUP) and proficiency in MS Office
Solid understanding of payroll protocols, accounting principles, and wage and hour laws
Excellent attention to detail, time management, and communication skills
Comfortable working independently and collaborating across teams
Flexible, proactive, and eager to continue learning about multi-state payroll compliance
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.