Fox Rothschild
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Billing Coordinator
role at
Fox Rothschild
Responsibilities
Assist with distribution of monthly Proformas; review and edit Proformas with attorneys before submitting to Billing Specialist.
Review finalized invoices to ensure accuracy and send with accompanying cover letters or reports.
Provide billing supporting documentation, including expense documentation as requested.
Send all invoices to appropriate recipients with required reports or spreadsheets via email or mail.
Research and respond to internal and external billing inquiries in a timely manner.
Identify billing inaccuracies and work with appropriate personnel to resolve issues.
Assist Collection team members, billing attorneys, and clients with resolution of unpaid invoices and discrepancies.
Provide client/attorney liaison customer service and collaborate with all accounting teams to accomplish tasks.
Monitor work in process and follow up with attorneys as necessary.
Compile information for compliance with client guidelines, engagement letters, and other agreement terms.
Request refund checks to clients as needed and maintain client and attorney billing notes in portal.
Review billing rates to ensure compliance with client agreements and annual rate increases.
Review aged/unbilled work in process and provide status updates to Billing Supervisor.
Verify accuracy of billing records, notices, and statements for disbursement.
Ensure all tasks are completed in accordance with firm and client billing guidelines and policies.
Maintain confidentiality and adhere to all firm policies, procedures, standards, and guidelines.
Collaboration and Teamwork
Work proactively assisting billing specialists and attorney teams to accomplish tasks.
Adhere to all firm policies, procedures, standards, and guidelines while maintaining confidentiality.
Additional Functions
Other related duties as assigned.
Education Associate’s Degree in accounting, finance, information technology, or related field preferred; applicable work experience considered in lieu of a degree.
Experience Minimum of two years’ related experience at a law firm or legal department preferred.
Knowledge, Skills & Abilities
Ability to manage multiple priorities simultaneously in a fast‑paced, deadline‑driven, detail‑oriented work environment.
Proficiency in Microsoft Office Suite, Adobe, and time and billing software.
Initiative and ability to work independently in a high‑pressure environment.
Strong verbal and written communication skills and high level of interpersonal skills for sensitive and confidential situations.
Strong organizational skills to manage workload.
Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.
Work Environment & Physical Demands This job operates in a clerical, office setting. Standard office equipment including computers, telephones, printers, and copiers are used.
Physical Requirements Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary.
Visual Acuity Worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Disclaimer Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full‑time basis now and in the future.
This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at‑will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.
Equal Opportunity Employer – vets, disability.
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Billing Coordinator
role at
Fox Rothschild
Responsibilities
Assist with distribution of monthly Proformas; review and edit Proformas with attorneys before submitting to Billing Specialist.
Review finalized invoices to ensure accuracy and send with accompanying cover letters or reports.
Provide billing supporting documentation, including expense documentation as requested.
Send all invoices to appropriate recipients with required reports or spreadsheets via email or mail.
Research and respond to internal and external billing inquiries in a timely manner.
Identify billing inaccuracies and work with appropriate personnel to resolve issues.
Assist Collection team members, billing attorneys, and clients with resolution of unpaid invoices and discrepancies.
Provide client/attorney liaison customer service and collaborate with all accounting teams to accomplish tasks.
Monitor work in process and follow up with attorneys as necessary.
Compile information for compliance with client guidelines, engagement letters, and other agreement terms.
Request refund checks to clients as needed and maintain client and attorney billing notes in portal.
Review billing rates to ensure compliance with client agreements and annual rate increases.
Review aged/unbilled work in process and provide status updates to Billing Supervisor.
Verify accuracy of billing records, notices, and statements for disbursement.
Ensure all tasks are completed in accordance with firm and client billing guidelines and policies.
Maintain confidentiality and adhere to all firm policies, procedures, standards, and guidelines.
Collaboration and Teamwork
Work proactively assisting billing specialists and attorney teams to accomplish tasks.
Adhere to all firm policies, procedures, standards, and guidelines while maintaining confidentiality.
Additional Functions
Other related duties as assigned.
Education Associate’s Degree in accounting, finance, information technology, or related field preferred; applicable work experience considered in lieu of a degree.
Experience Minimum of two years’ related experience at a law firm or legal department preferred.
Knowledge, Skills & Abilities
Ability to manage multiple priorities simultaneously in a fast‑paced, deadline‑driven, detail‑oriented work environment.
Proficiency in Microsoft Office Suite, Adobe, and time and billing software.
Initiative and ability to work independently in a high‑pressure environment.
Strong verbal and written communication skills and high level of interpersonal skills for sensitive and confidential situations.
Strong organizational skills to manage workload.
Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.
Work Environment & Physical Demands This job operates in a clerical, office setting. Standard office equipment including computers, telephones, printers, and copiers are used.
Physical Requirements Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary.
Visual Acuity Worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Disclaimer Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full‑time basis now and in the future.
This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at‑will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.
Equal Opportunity Employer – vets, disability.
#J-18808-Ljbffr