MBTA
Job Summary
The Director of Capital Accounting manages the Capital Accounting functions of the Authority, ensuring compliance with all applicable federal and state requirements related to Financial Management, including accounting systems reconciliation, payment review, requisitioning of federal funds, preparation/compliance of the Cost Allocation Plan and calculation of the Indirect Cost Allocation rates, and Fixed Assets Management. This role also serves as an audit liaison for internal and external audits of the Authority.
Responsibilities
Direct operations of the Capital Accounting Section and manage a staff of capital accounting personnel.
Act as liaison for internal and external audits; coordinate with Authority departments and auditors, oversee preparation of annual workpapers, and prepare and coordinate all audit responses.
Direct and oversee reporting of capital results across the Authority’s organization; establish systems and procedures; maintain SOPs and proper accounting documentation in accordance with Circular 5010.F and 2CFR200 regulations.
Review and approve the weekly Capital pay list for all payments including Federal, State, Bond and Reimbursable projects.
Review and approve the monthly reconciliation of all Capital expenditures not included in the weekly Capital paylist.
Manage the drawdown of all Federal FTA grants, Homeland Security grants, State Capital grants and miscellaneous grants/funding sources within the Capital Fund program.
Prepare, review, and approve the monthly indebtedness of funds owed by Capital Fund to other funds of the Authority.
Oversee the quarterly accrual process to ensure complete and accurate reporting in accordance with 2CFR200.
Oversee the proper accounting treatment of the Authority’s fixed assets valued greater than $20B+, including recording CWIP to Fixed Assets, calculation of depreciation, disposals and reconciling the Fixed Asset register to the Trial balance; oversee the biennial physical inventory process.
Comply with quarterly Federal reporting requirements related to the lifecycle of a federal grant with the preparation of Federal Financial Reporting (FFR) and the annual Schedule of Expenditures of Federal Awards (SEFA).
Oversee the preparation, audit, and completion of the Annual Cost Allocation Plan and process reviewed by third party contractors; calculate the Indirect Cost Rates.
Maintain accuracy of the Capital Financial statements including general ledger account reconciliations.
Participate in the transition from the Capital Management System (CMS) to the Project Accounting module in Financial Management System (FMIS) including reconciliations, user acceptance testing, and training.
Recommend improvements to Capital systems, controls and procedures to streamline processes and enhance the accuracy, quality and efficiency of reporting.
Assist in managing a workforce by ensuring fair and consistent application of rules, regulations, collective bargaining agreements and policies, including EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.
Perform all other duties and projects that may be assigned.
Minimum Requirements & Qualifications
Bachelor’s degree from an accredited institution in Accounting or a related field.
Seven (7) years of experience in capital accounting, audit management, or compliance with quarterly Federal reporting requirements related to the lifecycle of federal grants, including report preparation.
Five (5) years of supervisory, managerial, and/or leadership experience.
Strong financial acumen – analysis, audit management, etc.
Ability to work effectively with a diverse workforce.
Effective organization, analytical, multi-tasking, quantitative and time management skills.
Proficient in Word, Excel, Access Database, Peoplesoft or Mainframe applications.
Demonstrated ability to work with all internal levels within a given organization including senior leadership teams.
Effective communication with customers, employees, vendors, contractors, designers, public legislators, and state and federal agencies.
Demonstrated analytical capabilities and quantitative skills.
Experience analyzing and interpreting data, drawing conclusions, and defining recommended actions across technical and non-technical groups.
Experience with Oracle/PeopleSoft accounting system or other ERP systems.
Preferred Experience & Skills
Master’s degree from an accredited institution in Accounting/Finance or MBA.
Certified Public Accountant License.
Government, Transportation, or Public Sector experience.
Expertise with data visual software (e.g. Tableau).
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Responsibilities
Direct operations of the Capital Accounting Section and manage a staff of capital accounting personnel.
Act as liaison for internal and external audits; coordinate with Authority departments and auditors, oversee preparation of annual workpapers, and prepare and coordinate all audit responses.
Direct and oversee reporting of capital results across the Authority’s organization; establish systems and procedures; maintain SOPs and proper accounting documentation in accordance with Circular 5010.F and 2CFR200 regulations.
Review and approve the weekly Capital pay list for all payments including Federal, State, Bond and Reimbursable projects.
Review and approve the monthly reconciliation of all Capital expenditures not included in the weekly Capital paylist.
Manage the drawdown of all Federal FTA grants, Homeland Security grants, State Capital grants and miscellaneous grants/funding sources within the Capital Fund program.
Prepare, review, and approve the monthly indebtedness of funds owed by Capital Fund to other funds of the Authority.
Oversee the quarterly accrual process to ensure complete and accurate reporting in accordance with 2CFR200.
Oversee the proper accounting treatment of the Authority’s fixed assets valued greater than $20B+, including recording CWIP to Fixed Assets, calculation of depreciation, disposals and reconciling the Fixed Asset register to the Trial balance; oversee the biennial physical inventory process.
Comply with quarterly Federal reporting requirements related to the lifecycle of a federal grant with the preparation of Federal Financial Reporting (FFR) and the annual Schedule of Expenditures of Federal Awards (SEFA).
Oversee the preparation, audit, and completion of the Annual Cost Allocation Plan and process reviewed by third party contractors; calculate the Indirect Cost Rates.
Maintain accuracy of the Capital Financial statements including general ledger account reconciliations.
Participate in the transition from the Capital Management System (CMS) to the Project Accounting module in Financial Management System (FMIS) including reconciliations, user acceptance testing, and training.
Recommend improvements to Capital systems, controls and procedures to streamline processes and enhance the accuracy, quality and efficiency of reporting.
Assist in managing a workforce by ensuring fair and consistent application of rules, regulations, collective bargaining agreements and policies, including EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.
Perform all other duties and projects that may be assigned.
Minimum Requirements & Qualifications
Bachelor’s degree from an accredited institution in Accounting or a related field.
Seven (7) years of experience in capital accounting, audit management, or compliance with quarterly Federal reporting requirements related to the lifecycle of federal grants, including report preparation.
Five (5) years of supervisory, managerial, and/or leadership experience.
Strong financial acumen – analysis, audit management, etc.
Ability to work effectively with a diverse workforce.
Effective organization, analytical, multi-tasking, quantitative and time management skills.
Proficient in Word, Excel, Access Database, Peoplesoft or Mainframe applications.
Demonstrated ability to work with all internal levels within a given organization including senior leadership teams.
Effective communication with customers, employees, vendors, contractors, designers, public legislators, and state and federal agencies.
Demonstrated analytical capabilities and quantitative skills.
Experience analyzing and interpreting data, drawing conclusions, and defining recommended actions across technical and non-technical groups.
Experience with Oracle/PeopleSoft accounting system or other ERP systems.
Preferred Experience & Skills
Master’s degree from an accredited institution in Accounting/Finance or MBA.
Certified Public Accountant License.
Government, Transportation, or Public Sector experience.
Expertise with data visual software (e.g. Tableau).
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