City of Hollywood, Florida
Director, Budget and Performance Management
City of Hollywood, Florida, Florida, New York, United States
JOB SUMMARY
Under the oversight of the Assistant City Manager, leads and manages the activities of the Office of Budget and Performance Management including: oversees the preparation and implementation of the annual budget process; ensures that all funds are structurally balanced and sustainable; formulate recommendations on long-range financial goals and policies for the organization; directs the performance management and accountability program; and provides assistance to the City Manager and Department Directors in directing special projects.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
Leads a team of professional staff including (but not limited to): talent recruitment, personnel evaluation, assignment of tasks/projects, create professional growth opportunities, and provide coaching.
Collaborates and coordinates with Department Directors throughout the annual budget development process to ensure that resources are properly allocated based on City Commission priorities and the needs of the departments.
Coordinates the presentation of budget materials and information to the City’s Executive Management Team and City Commission.
Utilizes financial data and performance measurement outcomes to identify critical operational and capital needs of the City. Develop recommendations that align with the strategic goals and vision of the City.
Responsible for the preparation and submission of official tax and budget certification documents to the Property Appraiser’s Office and Florida Department of Revenue.
Oversees the review of internal policies and processes to ensure operational effectiveness and efficiency based on compliance with industry best practices and statutory/charter requirements.
Monitors the impact of proposed legislative actions and other economic issues that may impact the financial standing of the City.
Identifies available resources for City operations and make appropriate recommendations relative to enhancing those sources and/or limiting expenditures to preserve financial stability.
Identifies and implement innovative ideas to increase transparency and educate the general public of the budget process.
Assist the Finance Director with the administration of debt financing and refinancing of City capital projects and debt management of the City’s outstanding debt obligations.
Participates in evaluation committees for the procurement of goods and services.
Serves as a member of the City’s Executive Management Team for collective bargaining; review and/or provide analysis and recommendations of collective bargaining proposals.
Conduct oral presentations to City Commission, executive staff, and general public (as needed).
Ensures timely response to public and Commission inquiries.
Provides excellent customer service to internal and external customers.
Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
Establish and maintain effective and professional relationships with work colleagues, supervisors and managers.
Performs other duties as required.
EDUCATION/EXPERIENCE To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
REQUIRED EXPERIENCE Master’s Degree from an accredited college or university with major coursework in accounting, public administration, business administration, finance, or related field supplemented by seven (7) years of senior level management in local government or equivalent with emphasis in finance and budget applications.
PREFERRED EXPERIENCE Designation as a Certified Public Accountant, Certified Public Finance Officer, or Certified Government Finance Officer.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Driver’s License: With proof of automobile insurance
Background Check: Must have an acceptable background record
Driving Abstract: Must have an acceptable driving record
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of the organization, functions, policies, laws and administrative procedures of local government.
Considerable knowledge of the laws, rules and regulations applicable to the budgetary process and to public financial administration.
Knowledge of modern management methods and practices.
Knowledge of Microsoft Office Suite products, specifically Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.
Considerable knowledge of budget preparation and analysis.
Knowledge of statistical concepts and methods along with the ability to independently conduct special reports and studies and report on the findings. This includes knowledge of a variety of methods of work measurement, research techniques used in productivity studies and systems of internal control.
Skill in communicating clearly and effectively, both orally and in writing.
Skill in maintaining complex financial records; and in analyzing and preparing reports for the same.
Ability to develop programmatically valid and fiscally sound operating and capital budgets for the City.
Ability to establish and maintain effective working relationships with City officials, employees and the public.
Ability to plan, assigns, direct and evaluates the work of subordinates.
Ability to organize and effectively present oral and written reports, findings and recommendations.
Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public.
PHYSICAL DEMANDS The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require the use of fingers or hands to manipulate objects such as picking, gripping, or pressing. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs.
REQUIRED EDUCATION AND BACKGROUND INFORMATION Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. Applicant must be able to provide work experience and background information. Additional information will not be accepted after the closing date. The examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. The applicant will be notified of the time and place of the examination when the application is filed. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed.
EXAMINATION Based on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number.
SPCIAL ACCOMMODATION AND COMMUNICATION NEEDS The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination.
VETERAN'S PREFERENCE The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to Florida Department of Veterans' Affairs.
EMPLOYMENT OF RELATIVES The City of Hollywood has an ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions:
The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.
As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood.
REASONABLE ACCOMMODATION The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.
ALL APPLICANTS All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).
Equal Opportunity The City of Hollywood is an Equal Opportunity / Equal Access Employer.
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ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
Leads a team of professional staff including (but not limited to): talent recruitment, personnel evaluation, assignment of tasks/projects, create professional growth opportunities, and provide coaching.
Collaborates and coordinates with Department Directors throughout the annual budget development process to ensure that resources are properly allocated based on City Commission priorities and the needs of the departments.
Coordinates the presentation of budget materials and information to the City’s Executive Management Team and City Commission.
Utilizes financial data and performance measurement outcomes to identify critical operational and capital needs of the City. Develop recommendations that align with the strategic goals and vision of the City.
Responsible for the preparation and submission of official tax and budget certification documents to the Property Appraiser’s Office and Florida Department of Revenue.
Oversees the review of internal policies and processes to ensure operational effectiveness and efficiency based on compliance with industry best practices and statutory/charter requirements.
Monitors the impact of proposed legislative actions and other economic issues that may impact the financial standing of the City.
Identifies available resources for City operations and make appropriate recommendations relative to enhancing those sources and/or limiting expenditures to preserve financial stability.
Identifies and implement innovative ideas to increase transparency and educate the general public of the budget process.
Assist the Finance Director with the administration of debt financing and refinancing of City capital projects and debt management of the City’s outstanding debt obligations.
Participates in evaluation committees for the procurement of goods and services.
Serves as a member of the City’s Executive Management Team for collective bargaining; review and/or provide analysis and recommendations of collective bargaining proposals.
Conduct oral presentations to City Commission, executive staff, and general public (as needed).
Ensures timely response to public and Commission inquiries.
Provides excellent customer service to internal and external customers.
Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
Establish and maintain effective and professional relationships with work colleagues, supervisors and managers.
Performs other duties as required.
EDUCATION/EXPERIENCE To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
REQUIRED EXPERIENCE Master’s Degree from an accredited college or university with major coursework in accounting, public administration, business administration, finance, or related field supplemented by seven (7) years of senior level management in local government or equivalent with emphasis in finance and budget applications.
PREFERRED EXPERIENCE Designation as a Certified Public Accountant, Certified Public Finance Officer, or Certified Government Finance Officer.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Driver’s License: With proof of automobile insurance
Background Check: Must have an acceptable background record
Driving Abstract: Must have an acceptable driving record
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of the organization, functions, policies, laws and administrative procedures of local government.
Considerable knowledge of the laws, rules and regulations applicable to the budgetary process and to public financial administration.
Knowledge of modern management methods and practices.
Knowledge of Microsoft Office Suite products, specifically Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.
Considerable knowledge of budget preparation and analysis.
Knowledge of statistical concepts and methods along with the ability to independently conduct special reports and studies and report on the findings. This includes knowledge of a variety of methods of work measurement, research techniques used in productivity studies and systems of internal control.
Skill in communicating clearly and effectively, both orally and in writing.
Skill in maintaining complex financial records; and in analyzing and preparing reports for the same.
Ability to develop programmatically valid and fiscally sound operating and capital budgets for the City.
Ability to establish and maintain effective working relationships with City officials, employees and the public.
Ability to plan, assigns, direct and evaluates the work of subordinates.
Ability to organize and effectively present oral and written reports, findings and recommendations.
Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public.
PHYSICAL DEMANDS The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require the use of fingers or hands to manipulate objects such as picking, gripping, or pressing. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs.
REQUIRED EDUCATION AND BACKGROUND INFORMATION Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. Applicant must be able to provide work experience and background information. Additional information will not be accepted after the closing date. The examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. The applicant will be notified of the time and place of the examination when the application is filed. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed.
EXAMINATION Based on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number.
SPCIAL ACCOMMODATION AND COMMUNICATION NEEDS The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination.
VETERAN'S PREFERENCE The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to Florida Department of Veterans' Affairs.
EMPLOYMENT OF RELATIVES The City of Hollywood has an ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions:
The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.
As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood.
REASONABLE ACCOMMODATION The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.
ALL APPLICANTS All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).
Equal Opportunity The City of Hollywood is an Equal Opportunity / Equal Access Employer.
#J-18808-Ljbffr