Career Group
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Our client, an exciting and highly innovative software company in Sunnyvale is looking for a Front Desk Coordinator to join their team. In this role, you will manage operations, provide support to special projects, and organize all on-site events. The right candidate must be comfortable handling aspects of office gatekeeping, facilities support, and many other responsibilities. If you’re a confident and engaging communicator looking to support a great company in a fast-paced office, we’d like to hear from you!
Please note this is an onsite, temporary role in Sunnyvale, CA. Pay will be $27/hr.
Key Responsibilities
Greet and assist clients, guests, and team members with professionalism and a friendly demeanor Answer and direct phone calls, emails, and other correspondence promptly and accurately Maintain the front office area, including meeting rooms, to ensure they are clean, organized, and well-stocked Schedule and coordinate meetings, conference rooms, and video calls, including setting up AV or virtual tools (Zoom, Google Meet, etc.) Receive, sort, and distribute mail, deliveries, and packages Support onboarding of new employees by preparing desks, badges, and office supplies Assist with travel arrangements, expense reporting, and administrative support for internal teams as needed Order office supplies and liaise with vendors and building management as required Ensure adherence to office policies and procedures while recommending process improvements Qualifications
1–3 years of experience in an administrative, receptionist, or front office role Excellent verbal and written communication skills Strong organizational and multitasking abilities Professional appearance and demeanor Ability to handle confidential information with discretion Experience in a tech or startup environment is a plus We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
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Greet and assist clients, guests, and team members with professionalism and a friendly demeanor Answer and direct phone calls, emails, and other correspondence promptly and accurately Maintain the front office area, including meeting rooms, to ensure they are clean, organized, and well-stocked Schedule and coordinate meetings, conference rooms, and video calls, including setting up AV or virtual tools (Zoom, Google Meet, etc.) Receive, sort, and distribute mail, deliveries, and packages Support onboarding of new employees by preparing desks, badges, and office supplies Assist with travel arrangements, expense reporting, and administrative support for internal teams as needed Order office supplies and liaise with vendors and building management as required Ensure adherence to office policies and procedures while recommending process improvements Qualifications
1–3 years of experience in an administrative, receptionist, or front office role Excellent verbal and written communication skills Strong organizational and multitasking abilities Professional appearance and demeanor Ability to handle confidential information with discretion Experience in a tech or startup environment is a plus We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
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