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Gainor Staffing

Legal Administrative Assistant Job at Gainor Staffing in New York

Gainor Staffing, New York, NY, United States, 10261

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A prominent law firm with a strong reputation in transactional commercial real estate is seeking a skilled Legal Administrative Assistant to join the team. This position is hybrid and based 4 out of 5 days per week at their beautiful office in Midtown Manhattan.Who You Are
  • You bring 3–10 years of experience providing administrative support to legal professionals
  • Comfortable in a fast-moving environment and can juggle 20–30 active matters without missing a beat
  • Master of formatting and editing complex documents, with a sharp eye for detail
  • Tech-savvy, with strong command of Microsoft Word, Outlook, Adobe Acrobat, and Windows 10
  • Confident communicating with clients and colleagues professionally via phone and email
  • You’re proactive, organized, and thrive when managing multiple priorities under pressure
What You’ll Do
  • Support attorneys by preparing and revising financing documents for high-value real estate transactions
  • Track and manage closing documentation, flagging outstanding items and ensuring timely follow-up
  • Assemble and deliver final closing packages to clients and stakeholders
  • Review and finalize client invoices and correspondence with precision
  • Coordinate disbursement and reimbursement requests, ensuring accurate tracking
  • Maintain calendars, schedule meetings, and keep the team on track
What Success Looks Like
  • You consistently deliver polished, error-free documents under tight deadlines
  • You keep complex transactions organized and moving forward, even when things get hectic
  • You anticipate needs and resolve issues before they become problems
  • You build trust with attorneys and clients through reliability, professionalism, and attention to detail
  • You contribute to a collaborative, high-performing team environment
Salary Range: $75,000 – 85,000 annually, based on experienceGainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law. #J-18808-Ljbffr