Hines is hiring: Administrative Assistant - Property Management in Washington
Hines, Washington, DC, United States, 20022
Administrative Assistant - Property Management
Pay Competitive
Location Washington/District Of Columbia
Employment type Other
Job Description
- Req#: 10525
Respond to tenant questions and requests via phone, email, and ticketing system
Maintain calendars and coordinate meetings and special events for multiple teams
Code invoices
Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant
Provide great customer service in a dynamic, fast paced environment
- High school diploma or equivalent from an accredited institution; Bachelor's degree preferred
- Two or more years of experience in an administrative role in a professional office environment
- Advanced knowledge of Microsoft Office, strong Excel experience, Nexus experience preferred
- Budgetary and invoice coding experience preferred
- Work overtime as business needs deem appropriate
- Manage Conference Room reservation book
- Nexus: Creates purchase order requests for facilities related expenses and projects
- Verify, approve, and file COIs for vendors
- Update LOB, Vendor and Staff Contact lists
- Maintain office systems, phones, filing, supply orders, and general office organization
- Assist with LOB Requests
- Help coordinated in-house and outside vendor services related to the facilities operations; this includes but is not limited to, janitorial, pest control, lamping, carpentry, and maintenance contractors
- As requested, compose various documents such as agreements, correspondence, interoffice memos, reports, charts, and tables
- Uploads documents, including invoices, certificates of insurance, to SharePoint
- Screens incoming calls, handles all routine matters and forwards only those calls requiring the attention of the next level of management
- Excellent Customer service skills
- Strong attention to detail and follow-through skills in a fast-paced environment
Overview
When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.
Responsibilities
As an Administrative Assistant for Property Management with Hines, you will provide administrative support to a team or department. Responsibilities include, but are not limited to:
Qualifications
Minimum Requirements include:
Closing
Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 28 countries. We manage a $92.3B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 634 properties totaling over 225 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit www.hines.com and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of June 30, 2022.
We are an equal opportunity employer and support workforce diversity.
No calls or emails from third parties at this time please.
About the company
Guiding Principles - The Hines standard represents the global real estate benchmark for value creation, integrity, services, and quality for all clients - All Hines products and services are of the highest standard as appropriate for the missi...
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