AH & Association Headquarters
Join to apply for the
Meeting Manager
role at
AH & Association Headquarters 4 days ago Be among the first 25 applicants Join to apply for the
Meeting Manager
role at
AH & Association Headquarters Association Headquarters is seeking a highly motivated and detailed oriented
Meeting Manager
that has extensive experience with planning, coordinating and executing all activities related to meetings, special events, board and committee meetings, including hotel selection & accommodations, budget preparation, contract negotiations, audiovisual, and air/ground transportation for meetings of up to 1000 participants.
The Meeting Manager is responsible for organizing the program, logistics, and registration information for events, including meetings, education courses, and webinars. He/she works closely with volunteer planning committees, internal departments, venues, and vendors to meet the objectives of each meeting.
APPLICATION INSTRUCTIONS
To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required.
Essential Duties And Responsibilities
Meeting Planning
Prepare draft budgets for meetings based on venue costs, event schedule, and historical performance Assist meeting committees with budgeting and planning by providing historical data and recommendations Compile and maintain a meeting preparation calendar for meeting committees and staff, showing tasks, responsibilities, and deadlines Meet deadlines on individual meeting planning timeline Initiate the bid process, send Request for Proposals and finalize contracts of all meeting contractors, including audiovisual, exhibition services, transportation, photography, and all off-site venues Prepare comprehensive post-meeting reports on hotel data, income, and expenses, and quantitative and qualitative lessons learned. Provide relevant data for Meeting Chair's report to the Board Respond to member requests for information on meetings, sponsorship, exhibits, partnering, and other membership activities Primary contact for meeting venues in planning and on-site management of meetings and education programs Work closely with volunteer planning committees and speakers Manage online proposal system Facilitate the use of the proposal system by the program selection committee Coordinate speaker communications Schedule sessions in contracted meeting space Track and communicate program and speaker changes
Promotion
Assist meeting chairs in developing promotional plans by providing advice, historical data, and other research as necessary Facilitate creation and distribution of promotional meeting publications Arrange distribution and coordinate outreach to non-members Perform other activities as required.
Meeting Execution
Coordinate vendor selection, communication, and contract oversight for AV, decorators, and other vendors Coordinate off-site venue selection, contract negotiation, and contract oversight Manage meetings and events on-site Plan menus, room sets, and audiovisual Work with the Industry Relations department to coordinate exhibits, partnering, and sponsorship programs Plan flow on-site, including registration, signage, breakouts, etc. Create comprehensive staging guides for each meeting and event Oversee on-site meeting operations, including coordination of meeting volunteers and staff responsibilities. Serve as liaison with hotel contacts to ensure a quality experience for all meeting attendees Work closely with Meeting Chair and Arrangements Chair to implement on-site and off-site logistics Identify ways to improve meeting delivery consistent with professional meeting best practices
Administrative
Monitor meeting budgets and update meeting chair and executive management on significant budget variances. Assist meeting committees with budgeting and planning by providing historical data and advice upon request Direct Meeting Coordinator on: Providing timely and accurate meeting status reports Manage registrations for all meetings and events Ensure the website is current and accurate for all meetings Follow and update meetings manual
What You'll Bring to the Table - Education, Experience, and Required Proficiencies
At least 10 years' related association and meeting planning experience Bachelor's degree (or equivalent experience) CMP preferred
What We Offer - Employee Company Benefits
Hybrid / Flexible work schedules available Medical, Dental, and Vision Company paid basic life insurance, short-term, and long-term disability Voluntary Life Insurance - Employee Paid AFLAC available Paid Time Off (PTO) accrual and Paid holidays 401k retirement plan available On-site Fitness Center, open 24/7 Gym reimbursement program Training and Development opportunities
What Sets Us Apart
Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America
Who is AH?
AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.
Our Diversity, Equity, & Inclusion Statement
Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.
For more information, visit
associationheadquarters.com
, connect with AH on
Facebook
on
YouTube
and follow on
Twitter
.
Job Posted by ApplicantPro Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Other Industries Non-profit Organizations Referrals increase your chances of interviewing at AH & Association Headquarters by 2x Sign in to set job alerts for “Manager” roles.
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Meeting Manager
role at
AH & Association Headquarters 4 days ago Be among the first 25 applicants Join to apply for the
Meeting Manager
role at
AH & Association Headquarters Association Headquarters is seeking a highly motivated and detailed oriented
Meeting Manager
that has extensive experience with planning, coordinating and executing all activities related to meetings, special events, board and committee meetings, including hotel selection & accommodations, budget preparation, contract negotiations, audiovisual, and air/ground transportation for meetings of up to 1000 participants.
The Meeting Manager is responsible for organizing the program, logistics, and registration information for events, including meetings, education courses, and webinars. He/she works closely with volunteer planning committees, internal departments, venues, and vendors to meet the objectives of each meeting.
APPLICATION INSTRUCTIONS
To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required.
Essential Duties And Responsibilities
Meeting Planning
Prepare draft budgets for meetings based on venue costs, event schedule, and historical performance Assist meeting committees with budgeting and planning by providing historical data and recommendations Compile and maintain a meeting preparation calendar for meeting committees and staff, showing tasks, responsibilities, and deadlines Meet deadlines on individual meeting planning timeline Initiate the bid process, send Request for Proposals and finalize contracts of all meeting contractors, including audiovisual, exhibition services, transportation, photography, and all off-site venues Prepare comprehensive post-meeting reports on hotel data, income, and expenses, and quantitative and qualitative lessons learned. Provide relevant data for Meeting Chair's report to the Board Respond to member requests for information on meetings, sponsorship, exhibits, partnering, and other membership activities Primary contact for meeting venues in planning and on-site management of meetings and education programs Work closely with volunteer planning committees and speakers Manage online proposal system Facilitate the use of the proposal system by the program selection committee Coordinate speaker communications Schedule sessions in contracted meeting space Track and communicate program and speaker changes
Promotion
Assist meeting chairs in developing promotional plans by providing advice, historical data, and other research as necessary Facilitate creation and distribution of promotional meeting publications Arrange distribution and coordinate outreach to non-members Perform other activities as required.
Meeting Execution
Coordinate vendor selection, communication, and contract oversight for AV, decorators, and other vendors Coordinate off-site venue selection, contract negotiation, and contract oversight Manage meetings and events on-site Plan menus, room sets, and audiovisual Work with the Industry Relations department to coordinate exhibits, partnering, and sponsorship programs Plan flow on-site, including registration, signage, breakouts, etc. Create comprehensive staging guides for each meeting and event Oversee on-site meeting operations, including coordination of meeting volunteers and staff responsibilities. Serve as liaison with hotel contacts to ensure a quality experience for all meeting attendees Work closely with Meeting Chair and Arrangements Chair to implement on-site and off-site logistics Identify ways to improve meeting delivery consistent with professional meeting best practices
Administrative
Monitor meeting budgets and update meeting chair and executive management on significant budget variances. Assist meeting committees with budgeting and planning by providing historical data and advice upon request Direct Meeting Coordinator on: Providing timely and accurate meeting status reports Manage registrations for all meetings and events Ensure the website is current and accurate for all meetings Follow and update meetings manual
What You'll Bring to the Table - Education, Experience, and Required Proficiencies
At least 10 years' related association and meeting planning experience Bachelor's degree (or equivalent experience) CMP preferred
What We Offer - Employee Company Benefits
Hybrid / Flexible work schedules available Medical, Dental, and Vision Company paid basic life insurance, short-term, and long-term disability Voluntary Life Insurance - Employee Paid AFLAC available Paid Time Off (PTO) accrual and Paid holidays 401k retirement plan available On-site Fitness Center, open 24/7 Gym reimbursement program Training and Development opportunities
What Sets Us Apart
Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America
Who is AH?
AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.
Our Diversity, Equity, & Inclusion Statement
Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.
For more information, visit
associationheadquarters.com
, connect with AH on
on
YouTube
and follow on
.
Job Posted by ApplicantPro Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Other Industries Non-profit Organizations Referrals increase your chances of interviewing at AH & Association Headquarters by 2x Sign in to set job alerts for “Manager” roles.
Cherry Hill, NJ $54,600.00-$75,100.00 1 week ago New Jersey, United States $120,000.00-$160,000.00 4 days ago Philadelphia, PA $90,000.00-$100,000.00 1 year ago Product Line Manager (Apparel or Headwear)
New Jersey, United States $130,000.00-$150,000.00 4 weeks ago General Manager / Center Director / Fitness Director / Personal
Voorhees, NJ $14,400.00-$90,000.00 1 month ago Regional Chain Manager - River Horse/DuClaw/1947 Brewing Co.
Camden County, NJ $130,000.00-$160,000.00 4 weeks ago Regional Channel Manager - NY, PA, NJ or CT
New Jersey, United States $120,000.00-$140,000.00 3 weeks ago Mt. Laurel, NJ $60,000.00-$70,000.00 4 months ago New Jersey, United States $100,000.00-$110,000.00 1 year ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr