Wellhub
Overview
At Wellhub we're revolutionizing workplace wellness. Our platform connects employees worldwide to partners for fitness, mindfulness, therapy, nutrition, and sleep—all in one subscription. Headquartered in NYC with team members in 11 countries, we’re on a mission to make every company a wellness company. We value wellbeing, collaboration, and diverse perspectives, and we aim to create a healthier, more balanced world for our people and the broader community. The Opportunity
We are hiring an
Office Manager - Facilities
to our People team in our
New York City
headquarters. This position is hybrid and will require
3 days on-site
in our Union Square office location. The Office Manager - Facilities oversees the efficient operation of office facilities across the United States, ensuring a safe, functional, and well-organized environment. This role serves as the primary contact for external suppliers and internal stakeholders across multiple locations, supporting events, maintenance, vendor management, and administrative operations while coordinating between the New York headquarters and remote offices in Houston and Miami, with readiness to support additional locations as the company expands nationally. The role directly impacts the company’s ability to ensure seamless office operations across all US locations, contributing to employee satisfaction, organizational efficiency, and scalability of our growing national footprint. Your Impact
Manage quotes and negotiate with suppliers for office needs across all US locations. Handle purchase orders (POs) and process vendor payments. Decide on vendors and negotiate contracts and price agreements for office supplies, consumables, printing materials and promotional items. Monitor budgets for office expenses, events and catering. Check for irregularities, escalate and solve problems with suppliers; maintain stock control systems across multiple locations. Act as the primary point of contact for external vendors related to office maintenance and building administration. Supervise daily office maintenance, cleaning, and reception operations. Ensure implementation of office systems and alignment with global standards. Coordinate with Facilities Manager on new office openings, refurbishments, or office moves. Ensure compliance with facility agreements across all locations. Support onboarding necessities for new hires, including office access and laptop delivery. Respond to emails, tickets, and chat messages. Provide general HR and IT coordination support. Distribute and manage incoming and outgoing mail, including courier arrangements. Provide on-site support for events, campaigns, and promotional activities. Lead office projects including new implementations, improvements, and restructuring efforts. Collaborate with internal teams to align projects with organizational goals. Manage presence and absence coordination to ensure uninterrupted support across locations. Serve as backup support for other regions, coordinating with the global facilities team. Foster wellbeing by embodying and promoting a supportive work environment that encourages self-care and work-life balance. Who You Are
Minimum of 2 years of experience in facilities or office management. Experience in office operations, including administrative tasks and event support. Experience managing multi-site or remote office operations is highly valued. Proficiency in Google Workspace and facility management tools. Fluent English is mandatory. Spanish or Portuguese language skills are a strong asset. We encourage applicants to apply even if they do not match the job description 100%. Prior experience in office management or facilities support is preferred for this role. What We Offer You
Competitive compensation with salary ranges by location; for New York, California, Colorado, Massachusetts and Washington, the annual base salary range is $65,000 - $75,000. Other locations vary by geography and experience. Eligibility to participate in annual bonus or sales incentive plans, and a performance-based stock option program. Benefits include WELLHUB membership, health/dental/vision insurance, telehealth, EAP, and 401(k) with matching. Flexible work options including hybrid and remote arrangements, home office setup reimbursement, and a monthly work allowance. Paid time off: minimum 25 days per year plus holidays and additional tenure-based days. Paid parental leave: up to 12 weeks (up to 18 weeks for birth parents) with ramp-back options. Career growth: access to development platforms, internal opportunities, and feedback-driven growth. A culture built on collaboration, trust, and open communication, with a focus on diversity and belonging. Diversity, Equity, and Belonging
Wellhub is committed to an inclusive environment and equal opportunity employment. All qualified applicants will receive consideration without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other status protected by law. Questions about data handling can be addressed in our Job Applicant Privacy Notice.
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At Wellhub we're revolutionizing workplace wellness. Our platform connects employees worldwide to partners for fitness, mindfulness, therapy, nutrition, and sleep—all in one subscription. Headquartered in NYC with team members in 11 countries, we’re on a mission to make every company a wellness company. We value wellbeing, collaboration, and diverse perspectives, and we aim to create a healthier, more balanced world for our people and the broader community. The Opportunity
We are hiring an
Office Manager - Facilities
to our People team in our
New York City
headquarters. This position is hybrid and will require
3 days on-site
in our Union Square office location. The Office Manager - Facilities oversees the efficient operation of office facilities across the United States, ensuring a safe, functional, and well-organized environment. This role serves as the primary contact for external suppliers and internal stakeholders across multiple locations, supporting events, maintenance, vendor management, and administrative operations while coordinating between the New York headquarters and remote offices in Houston and Miami, with readiness to support additional locations as the company expands nationally. The role directly impacts the company’s ability to ensure seamless office operations across all US locations, contributing to employee satisfaction, organizational efficiency, and scalability of our growing national footprint. Your Impact
Manage quotes and negotiate with suppliers for office needs across all US locations. Handle purchase orders (POs) and process vendor payments. Decide on vendors and negotiate contracts and price agreements for office supplies, consumables, printing materials and promotional items. Monitor budgets for office expenses, events and catering. Check for irregularities, escalate and solve problems with suppliers; maintain stock control systems across multiple locations. Act as the primary point of contact for external vendors related to office maintenance and building administration. Supervise daily office maintenance, cleaning, and reception operations. Ensure implementation of office systems and alignment with global standards. Coordinate with Facilities Manager on new office openings, refurbishments, or office moves. Ensure compliance with facility agreements across all locations. Support onboarding necessities for new hires, including office access and laptop delivery. Respond to emails, tickets, and chat messages. Provide general HR and IT coordination support. Distribute and manage incoming and outgoing mail, including courier arrangements. Provide on-site support for events, campaigns, and promotional activities. Lead office projects including new implementations, improvements, and restructuring efforts. Collaborate with internal teams to align projects with organizational goals. Manage presence and absence coordination to ensure uninterrupted support across locations. Serve as backup support for other regions, coordinating with the global facilities team. Foster wellbeing by embodying and promoting a supportive work environment that encourages self-care and work-life balance. Who You Are
Minimum of 2 years of experience in facilities or office management. Experience in office operations, including administrative tasks and event support. Experience managing multi-site or remote office operations is highly valued. Proficiency in Google Workspace and facility management tools. Fluent English is mandatory. Spanish or Portuguese language skills are a strong asset. We encourage applicants to apply even if they do not match the job description 100%. Prior experience in office management or facilities support is preferred for this role. What We Offer You
Competitive compensation with salary ranges by location; for New York, California, Colorado, Massachusetts and Washington, the annual base salary range is $65,000 - $75,000. Other locations vary by geography and experience. Eligibility to participate in annual bonus or sales incentive plans, and a performance-based stock option program. Benefits include WELLHUB membership, health/dental/vision insurance, telehealth, EAP, and 401(k) with matching. Flexible work options including hybrid and remote arrangements, home office setup reimbursement, and a monthly work allowance. Paid time off: minimum 25 days per year plus holidays and additional tenure-based days. Paid parental leave: up to 12 weeks (up to 18 weeks for birth parents) with ramp-back options. Career growth: access to development platforms, internal opportunities, and feedback-driven growth. A culture built on collaboration, trust, and open communication, with a focus on diversity and belonging. Diversity, Equity, and Belonging
Wellhub is committed to an inclusive environment and equal opportunity employment. All qualified applicants will receive consideration without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other status protected by law. Questions about data handling can be addressed in our Job Applicant Privacy Notice.
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