Live Nation Entertainment
Insomniac - Partnerships Coordinator
Live Nation Entertainment, Calabasas, California, United States, 91302
Overview
WHO ARE YOU? Do you enjoy live events? Do you excel at driving results and building relationships? We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of sales, marketing and brand partnership execution.
WHO ARE WE? Insomniac produces innovative, immersive music festivals and events with state-of-the-art lighting, pyrotechnics, sound design, large-scale art installations, theatrical performers and next-generation effects. Our events captivate the senses and prioritize the Headliner experience. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across 13 countries on five continents. The Electric Daisy Carnival Las Vegas is our premiere annual event and the world’s largest dance music festival.
THE ROLE: The Partnerships Coordinator supports the Partnerships team across Insomniac festivals and provides direct administrative support to the SVP of Partnerships. This hybrid role blends sponsorship sales coordination with executive-level assistance, requiring strong organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate is hungry, resourceful and seeks a big opportunity to grow with a passionate team.
Responsibilities
Sponsorship Acquisition & Prospecting
Research sponsorship trends, competitor sponsorships, and potential partners to build target lists for festival partnership prospecting and acquisition.
Create and maintain Winmo contact lists, uploads, and outreach sequences.
Participate in brainstorming sessions for new business opportunities.
Facilitate meetings with prospects; take meeting minutes, provide action items, and follow up.
Prepare deal point memos (DPMs) and illustrative presentations as needed.
Assist in negotiating sponsorship agreements and contracts.
Sponsorship Marketing Materials & Collateral
Develop, update, and distribute department marketing materials (e.g., Festival Brand Guidelines, Festival Overview Decks, Festival Recaps, Client Recaps, Programmatic One Sheets, Sellable Opportunities documents).
Develop case studies to highlight past partnership successes and gather festival data (social stats, surveys, etc.).
Partnerships Relationship Management
Maintain ongoing communication with sponsors to meet their needs and expectations.
Provide excellent customer service before, during, and after festivals/events.
Foster long-term relationships to encourage repeat partnerships.
Sponsorship Activation & Ticketing
Manage contractual ticket packet orders and guest list submissions in the Lennd Portal.
Coordinate mailing orders for sponsor ticketing and credential needs per contract deliverables.
Coordinate in-kind donations for BOH festival support.
Attend festivals as requested to assist in client hosting and brand management.
Administrative & Executive Support
Provide direct administrative support to the SVP of Partnerships, including calendar management, travel booking, and preparation of executive materials.
Act as gatekeeper for communications and prioritize executive requests; handle confidential information with discretion.
Assist with department scheduling and operations.
Accounting & Financial Support
Maintain records of creative invoices, billbacks and department expenses.
Process T&E and P-Card expenses, code accurately, and ensure data quality.
Manage purchase orders in Procurify and reconcile expenses through Concur and Brex.
Job Expectations
This role requires flexibility, including availability nights, weekends, and holidays as needed.
Candidates must be comfortable with an “always-on” mindset to respond to urgent business needs outside standard hours.
Qualifications
Minimum 3 years of direct experience in administrative work, brand management coordination, or client services; experience in entertainment, media, or live events is preferred but not required.
Ambitious self-starter who thrives in a fast-paced environment with high energy.
Excellent verbal and written communication skills with the ability to anticipate problems.
Proactive, collaborative, and organized; consistently meets deadlines.
Strong attention to detail, solution-oriented, and effective time management skills.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Keynote, Canva); experience with Airtable and Google asset tracking tools preferred.
Ability to follow department and company processes and procedures.
Enthusiasm for sponsorship, partnerships, live events, and festival culture.
Ability to handle sensitive information with confidentiality.
Work Environment
Must be willing to travel and work during holidays, evenings, and weekends as required to meet deadlines.
Must be able to tolerate loud noise levels and temperature variations on-site at events.
Must be able to work in an open-concept office space.
Equal Employment Opportunity Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
Insomniac is an equal opportunity employer. We prohibit discrimination and harassment of any kind and are committed to creating a diverse environment. We will consider qualified applicants with criminal histories in a manner consistent with applicable laws.
Compensation Hourly Pay Rate Range: $22.00 - $27.00/hr
Additional Information Harassment-free workplace and inclusive culture at Insomniac. This description does not constitute a guaranteed offer or contract of employment. All hiring decisions are at the sole discretion of Insomniac.
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WHO ARE WE? Insomniac produces innovative, immersive music festivals and events with state-of-the-art lighting, pyrotechnics, sound design, large-scale art installations, theatrical performers and next-generation effects. Our events captivate the senses and prioritize the Headliner experience. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across 13 countries on five continents. The Electric Daisy Carnival Las Vegas is our premiere annual event and the world’s largest dance music festival.
THE ROLE: The Partnerships Coordinator supports the Partnerships team across Insomniac festivals and provides direct administrative support to the SVP of Partnerships. This hybrid role blends sponsorship sales coordination with executive-level assistance, requiring strong organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate is hungry, resourceful and seeks a big opportunity to grow with a passionate team.
Responsibilities
Sponsorship Acquisition & Prospecting
Research sponsorship trends, competitor sponsorships, and potential partners to build target lists for festival partnership prospecting and acquisition.
Create and maintain Winmo contact lists, uploads, and outreach sequences.
Participate in brainstorming sessions for new business opportunities.
Facilitate meetings with prospects; take meeting minutes, provide action items, and follow up.
Prepare deal point memos (DPMs) and illustrative presentations as needed.
Assist in negotiating sponsorship agreements and contracts.
Sponsorship Marketing Materials & Collateral
Develop, update, and distribute department marketing materials (e.g., Festival Brand Guidelines, Festival Overview Decks, Festival Recaps, Client Recaps, Programmatic One Sheets, Sellable Opportunities documents).
Develop case studies to highlight past partnership successes and gather festival data (social stats, surveys, etc.).
Partnerships Relationship Management
Maintain ongoing communication with sponsors to meet their needs and expectations.
Provide excellent customer service before, during, and after festivals/events.
Foster long-term relationships to encourage repeat partnerships.
Sponsorship Activation & Ticketing
Manage contractual ticket packet orders and guest list submissions in the Lennd Portal.
Coordinate mailing orders for sponsor ticketing and credential needs per contract deliverables.
Coordinate in-kind donations for BOH festival support.
Attend festivals as requested to assist in client hosting and brand management.
Administrative & Executive Support
Provide direct administrative support to the SVP of Partnerships, including calendar management, travel booking, and preparation of executive materials.
Act as gatekeeper for communications and prioritize executive requests; handle confidential information with discretion.
Assist with department scheduling and operations.
Accounting & Financial Support
Maintain records of creative invoices, billbacks and department expenses.
Process T&E and P-Card expenses, code accurately, and ensure data quality.
Manage purchase orders in Procurify and reconcile expenses through Concur and Brex.
Job Expectations
This role requires flexibility, including availability nights, weekends, and holidays as needed.
Candidates must be comfortable with an “always-on” mindset to respond to urgent business needs outside standard hours.
Qualifications
Minimum 3 years of direct experience in administrative work, brand management coordination, or client services; experience in entertainment, media, or live events is preferred but not required.
Ambitious self-starter who thrives in a fast-paced environment with high energy.
Excellent verbal and written communication skills with the ability to anticipate problems.
Proactive, collaborative, and organized; consistently meets deadlines.
Strong attention to detail, solution-oriented, and effective time management skills.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Keynote, Canva); experience with Airtable and Google asset tracking tools preferred.
Ability to follow department and company processes and procedures.
Enthusiasm for sponsorship, partnerships, live events, and festival culture.
Ability to handle sensitive information with confidentiality.
Work Environment
Must be willing to travel and work during holidays, evenings, and weekends as required to meet deadlines.
Must be able to tolerate loud noise levels and temperature variations on-site at events.
Must be able to work in an open-concept office space.
Equal Employment Opportunity Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
Insomniac is an equal opportunity employer. We prohibit discrimination and harassment of any kind and are committed to creating a diverse environment. We will consider qualified applicants with criminal histories in a manner consistent with applicable laws.
Compensation Hourly Pay Rate Range: $22.00 - $27.00/hr
Additional Information Harassment-free workplace and inclusive culture at Insomniac. This description does not constitute a guaranteed offer or contract of employment. All hiring decisions are at the sole discretion of Insomniac.
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