Sacramento State
President's Office Business Coordinator
Sacramento State, Sacramento, California, United States, 95828
Position Summary
Under the general direction of the Director of Business Operations, the President’s Office Business Coordinator performs a variety of functions in support of the daily and long-term administrative activities of the Office of the President. Working with the Sr. Presidential Aide/Executive Assistant to the President, the incumbent performs high-level and sensitive complex scheduling and management of the President’s calendar and supports other Administrators in the President’s Office. The incumbent serves as a liaison for the President’s Office with internal and external stakeholders, such as systemwide officials, university and community leaders, and other government/elected officials on scheduling needs. The President’s Office Business Coordinator manages administrative operations of the Office of the President; duties include but are not limited to managing the front desk operation to ensure front-desk coverage, monitoring and tracking the budget for respective areas of responsibilities, office management, procurement, reimbursements, hospitality justification, and performs other projects as needed. The incumbent must possess competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills. The nature of daily activities includes executive management consultation with regard to the collective bargaining process and confidential correspondence on personnel and labor relations matters. This position requires awareness of the structure and functioning of the university to provide an efficient flow of information as a service to visitors. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $3,847 per month - $5,000 per month CSU Classification Salary Range : $3,847 per month - $9,928 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday through Friday from 8:00 AM to 5:00 PM. Ability to work irregular hours, including evenings and weekends, as needed. Department Information
The Office of the President serves as the central leadership hub of Sacramento State, providing strategic direction, institutional oversight, and executive support to advance the university's mission and vision. Under the leadership of President Luke Wood, the office coordinates university-wide initiatives, manages external relations, and ensures effective governance across all academic and administrative divisions. For more information, please visit Sacramento State. Minimum Qualifications
Knowledge and Abilities:
Thorough knowledge of modern equipment, office practices and procedures and business arithmetic, grammar, spelling, and punctuation. Thorough knowledge of principles and techniques of organization, administration and management as well as organizational structure, functions and activities of higher education. Experience:
Five years of progressively responsible work experience as a secretary, executive secretary, or staff assistant which has demonstrated the knowledge and abilities listed above; or a combination of education and experience which demonstrates that the applicant has acquired the knowledge and abilities listed above. Required Qualifications Experience
1. Experience providing administrative support at an Executive or comparable position.
Knowledge, Skills, Abilities
2. Ability to work independently on complex problems and work assignments. 3. Ability to schedule and manage multiple calendars through Microsoft Outlook. 4. Proficiency in using common business software applications (i.e., Microsoft Office Suite). 5. Ability to coordinate meetings and events. 6. Ability to maintain confidentiality at all times. 7. Strong organizational and coordination skills. 8. Strong interpersonal skills with the ability to maintain effective working relationships and provide excellent customer service to all internal and external constituents. 9. Effective written and verbal communication skills. 10. Working knowledge of financial recordkeeping and procedures. 11. Ability to learn human resources processes and procedures. 12. Ability to make high-level travel arrangements. 13. Ability to oversee and train student assistants on clerical responsibilities. 14. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents, including faculty, students, staff, and members of the community. 15. Ability to travel to and from various locations for purchasing needs or other work-related assignments. 16. Ability to work evenings and weekends as needed to maintain the President’s calendar and/or schedule changes. Preferred Qualifications 17. Knowledge of CSU systems such as Concur and Financial Data Warehouse. Documents Needed to Apply
Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The campus is situated along the American River, close to numerous bike trails and other recreational areas. The university serves as a Hispanic-Serving Institution and is committed to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety. Equal Employment Opportunity: California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. The university is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit CSU Learn. Jeanne Clery Campus Safety Act Notification: The current Annual Security Report (ASR) is available at csus.edu/clery. The ASR contains policy statements, emergency preparedness and safety information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If identified as a CSA, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. COVID-19 Vaccination Policy: It is strongly recommended that employees follow vaccine recommendations adopted by the CDC and CDPH applicable to their age, medical condition, and other indications. Out of State Employment: The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside the state of California. Eligibility Verification: Candidate must furnish proof of eligibility to work in the U.S. CSU is not a sponsoring agency for staff and management positions. Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
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Under the general direction of the Director of Business Operations, the President’s Office Business Coordinator performs a variety of functions in support of the daily and long-term administrative activities of the Office of the President. Working with the Sr. Presidential Aide/Executive Assistant to the President, the incumbent performs high-level and sensitive complex scheduling and management of the President’s calendar and supports other Administrators in the President’s Office. The incumbent serves as a liaison for the President’s Office with internal and external stakeholders, such as systemwide officials, university and community leaders, and other government/elected officials on scheduling needs. The President’s Office Business Coordinator manages administrative operations of the Office of the President; duties include but are not limited to managing the front desk operation to ensure front-desk coverage, monitoring and tracking the budget for respective areas of responsibilities, office management, procurement, reimbursements, hospitality justification, and performs other projects as needed. The incumbent must possess competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills. The nature of daily activities includes executive management consultation with regard to the collective bargaining process and confidential correspondence on personnel and labor relations matters. This position requires awareness of the structure and functioning of the university to provide an efficient flow of information as a service to visitors. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $3,847 per month - $5,000 per month CSU Classification Salary Range : $3,847 per month - $9,928 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday through Friday from 8:00 AM to 5:00 PM. Ability to work irregular hours, including evenings and weekends, as needed. Department Information
The Office of the President serves as the central leadership hub of Sacramento State, providing strategic direction, institutional oversight, and executive support to advance the university's mission and vision. Under the leadership of President Luke Wood, the office coordinates university-wide initiatives, manages external relations, and ensures effective governance across all academic and administrative divisions. For more information, please visit Sacramento State. Minimum Qualifications
Knowledge and Abilities:
Thorough knowledge of modern equipment, office practices and procedures and business arithmetic, grammar, spelling, and punctuation. Thorough knowledge of principles and techniques of organization, administration and management as well as organizational structure, functions and activities of higher education. Experience:
Five years of progressively responsible work experience as a secretary, executive secretary, or staff assistant which has demonstrated the knowledge and abilities listed above; or a combination of education and experience which demonstrates that the applicant has acquired the knowledge and abilities listed above. Required Qualifications Experience
1. Experience providing administrative support at an Executive or comparable position.
Knowledge, Skills, Abilities
2. Ability to work independently on complex problems and work assignments. 3. Ability to schedule and manage multiple calendars through Microsoft Outlook. 4. Proficiency in using common business software applications (i.e., Microsoft Office Suite). 5. Ability to coordinate meetings and events. 6. Ability to maintain confidentiality at all times. 7. Strong organizational and coordination skills. 8. Strong interpersonal skills with the ability to maintain effective working relationships and provide excellent customer service to all internal and external constituents. 9. Effective written and verbal communication skills. 10. Working knowledge of financial recordkeeping and procedures. 11. Ability to learn human resources processes and procedures. 12. Ability to make high-level travel arrangements. 13. Ability to oversee and train student assistants on clerical responsibilities. 14. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents, including faculty, students, staff, and members of the community. 15. Ability to travel to and from various locations for purchasing needs or other work-related assignments. 16. Ability to work evenings and weekends as needed to maintain the President’s calendar and/or schedule changes. Preferred Qualifications 17. Knowledge of CSU systems such as Concur and Financial Data Warehouse. Documents Needed to Apply
Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The campus is situated along the American River, close to numerous bike trails and other recreational areas. The university serves as a Hispanic-Serving Institution and is committed to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety. Equal Employment Opportunity: California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. The university is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit CSU Learn. Jeanne Clery Campus Safety Act Notification: The current Annual Security Report (ASR) is available at csus.edu/clery. The ASR contains policy statements, emergency preparedness and safety information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If identified as a CSA, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. COVID-19 Vaccination Policy: It is strongly recommended that employees follow vaccine recommendations adopted by the CDC and CDPH applicable to their age, medical condition, and other indications. Out of State Employment: The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside the state of California. Eligibility Verification: Candidate must furnish proof of eligibility to work in the U.S. CSU is not a sponsoring agency for staff and management positions. Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
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