Maine
Overview
If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Join the Maine DOE's Procurement team in a fast-paced, high-impact role driving technology acquisitions from start to finish. This position is ideal for a proactive professional who can navigate IT procurement requirements, coordinate multiple internal and external parties, and manage several initiatives simultaneously. You will also provide training, guidance, and technical support to teams across the Maine DOE, helping ensure smooth, efficient, and compliant procurement processes. Opening Date:
October 10, 2025 Closing Date:
October 28, 2025 @ 12:01 a.m. Grade:
26 Salary:
$56,264.00 - $78,998.40 per year Description
This is a professional services position that plays a key role in the Maine DOE’s management and oversight of IT procurement. It provides procurement support to Maine DOE staff requesting technology services and goods. The position works and consults with Maine IT, the Office of State Procurement Services, and internal department teams and offices to ensure policy adherence and manage IT-related procurements through all stages of document approval. Work is performed under limited supervision. Representative Tasks
(A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned). Perform internal agency oversight of the Maine DOE IT Procurement workflow including support of program area staff who are responsible for document creation and refinement. Perform analysis and documentation of various procurement tasks related to the acquisition of technology products and data systems and services for Maine DOE in accordance with the Office of Procurement and Maine IT policies. Organize Maine DOE IT Procurement document management to include, but not limited to: RFPs, RFQs, RFIs, contracts, contract amendments, vendor terms and conditions, vendor privacy policy, Data Use Agreements (DUA), Memorandums of Understanding (MOU) in accordance with Office of Procurement and Maine IT policies and practices. Coordinate Maine DOE RFPs and managing contracts, from a procurement perspective, for some Departmentwide IT investments. This includes the management and monitoring of expenditures of funds (payment of invoices) to stay in accordance with Department objectives and federal and state grant guidelines through the lifecycle of the asset or service. Consult and work with Maine IT and the Maine Office of State Procurement Services to assist in the coordination of staff to provide technical assistance concerning the contractual and funding process of each contract. This includes collaborating with Maine DOE program, procurement, and data and technology staff on identifying business needs, formulating and defining system scope and objectives, and ensuring Maine’s IT policies are included in all Maine DOE IT procurement documents. Track and prepare Maine DOE IT procurement information to assist departmental financial and program management at the enterprise level. This includes working with the Education Data and Data Systems managers to ensure alignment of the DOE Data and Technology and DOE IT Procurement portfolios and managing the calendar to proactively ensure compliance with requirements. Review, analyze, develop and present ideas for consideration by Maine IT and Procurement Services to improve processes and policy development. Prepare, review, edit, and draft Maine DOE contract riders, provider budgets, vendor information forms, and other contract documents to support contract writing submitted to the agency’s central contract management unit. Enter and maintain Maine DOE contracts in databases to track new contracts, amendments, modifications, budgets, and invoices and update funding lines and vendor codes. Recommend, develop, and provide modifications and improvements for Maine DOE competitive procurement documents and RFPs to ensure program needs are met in accordance with policy and procedures. Draft Maine DOE RFPs in collaboration with program staff and work with the central contract management unit to submit RFPs for publication to solicit offers from vendors and service providers, including reviews by Maine IT and the Maine Office of State Procurement Services. Collaborate with Maine DOE staff, Maine IT, and the Maine Office of State Procurement Services to coordinate required contracts resulting from RFPs. Knowledge, Skills, and Abilities Required
Knowledge of applicable laws, rules, regulations, policies, and procedures. Knowledge of budgetary and auditing techniques, methods, and practices. Knowledge of financial administration and contract management. Knowledge of program management principles, methods, and techniques for developing, scheduling, and coordinating projects and resources. Knowledge of the principles, methods, and techniques used to analyze and develop functional and organizational infrastructure requirements. Knowledge of current business and management systems, methods, and processes. Knowledge of quality assurance principles, methods, and techniques used to ensure a project or program fulfills organizational requirements and standards. Knowledge of data warehouses, user types, and system interfaces. Ability to monitor and evaluate the effectiveness of contracts. Ability to develop and instill a variety of best practices. Ability to gather information from a wide variety of sources. Ability to organize work, set priorities, and determine resource requirements. Ability to assess, identify, and respond to employee training needs. Ability to prepare technical reports and documents. Ability to analyze issues, reach logical conclusions, and make sound decisions. Ability to establish and maintain effective working relationships. Ability to communicate effectively. Ability to write clearly and effectively. Ability to use applicable computer programs. Minimum Qualifications
Advanced education, training, and/or experience in contract administration, accounting, procurement, project management, financial management, or another related field and demonstrated experience coordinating multifaceted projects. Benefits
Benefits of working for the State of Maine include a comprehensive package with health and retirement benefits, paid leave, and other wellness programs. Benefits may vary by collective bargaining agreements and are prorated for less than full-time. Work-Life Balance
– 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Health Insurance Coverage
– The State pays 85%-100% of employee-only premiums, depending on salary. Health Insurance Premium Credit
– Participation can decrease employee-only premiums. Dental Insurance
– State pays 100% of employee-only dental premiums. Retirement Plan
– The State contributes 14.11% of pay to MainePERS on behalf of the employee. Gym Membership Reimbursement
– Up to $40 per month to offset gym expenses. Flexible Spending Accounts
– Pre-tax accounts for health care and/or dependent care expenses. Public Service Student Loan Forgiveness
– The State is an eligible employer for this federal program. Living Resources Program
– Employee assistance program for work-life balance. Parental Leave
– 42 consecutive days of fully paid parental leave for new parents; additional unpaid leave may be available under FMLA. Voluntary Deferred Compensation
– 457(b) plan options. State employees are eligible for an extensive benefits package. Note: Benefits may vary by collective bargaining agreements and are prorated for part-time roles. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and inclusivity. We are committed to creating a strong sense of belonging for all team members, regardless of race, color, sex, sexual orientation or gender identity, disability, religion, age, ancestry, national origin, familial status, or genetics. Reasonable accommodations are provided to qualified individuals with disabilities upon request. Applicants are encouraged to apply even if they do not check every box in the posting. If you require a paper application, please request one from the Human Resources representative listed on the job opening. For accessibility, please contact the HR representative for assistance with submitting your application.
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If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Join the Maine DOE's Procurement team in a fast-paced, high-impact role driving technology acquisitions from start to finish. This position is ideal for a proactive professional who can navigate IT procurement requirements, coordinate multiple internal and external parties, and manage several initiatives simultaneously. You will also provide training, guidance, and technical support to teams across the Maine DOE, helping ensure smooth, efficient, and compliant procurement processes. Opening Date:
October 10, 2025 Closing Date:
October 28, 2025 @ 12:01 a.m. Grade:
26 Salary:
$56,264.00 - $78,998.40 per year Description
This is a professional services position that plays a key role in the Maine DOE’s management and oversight of IT procurement. It provides procurement support to Maine DOE staff requesting technology services and goods. The position works and consults with Maine IT, the Office of State Procurement Services, and internal department teams and offices to ensure policy adherence and manage IT-related procurements through all stages of document approval. Work is performed under limited supervision. Representative Tasks
(A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned). Perform internal agency oversight of the Maine DOE IT Procurement workflow including support of program area staff who are responsible for document creation and refinement. Perform analysis and documentation of various procurement tasks related to the acquisition of technology products and data systems and services for Maine DOE in accordance with the Office of Procurement and Maine IT policies. Organize Maine DOE IT Procurement document management to include, but not limited to: RFPs, RFQs, RFIs, contracts, contract amendments, vendor terms and conditions, vendor privacy policy, Data Use Agreements (DUA), Memorandums of Understanding (MOU) in accordance with Office of Procurement and Maine IT policies and practices. Coordinate Maine DOE RFPs and managing contracts, from a procurement perspective, for some Departmentwide IT investments. This includes the management and monitoring of expenditures of funds (payment of invoices) to stay in accordance with Department objectives and federal and state grant guidelines through the lifecycle of the asset or service. Consult and work with Maine IT and the Maine Office of State Procurement Services to assist in the coordination of staff to provide technical assistance concerning the contractual and funding process of each contract. This includes collaborating with Maine DOE program, procurement, and data and technology staff on identifying business needs, formulating and defining system scope and objectives, and ensuring Maine’s IT policies are included in all Maine DOE IT procurement documents. Track and prepare Maine DOE IT procurement information to assist departmental financial and program management at the enterprise level. This includes working with the Education Data and Data Systems managers to ensure alignment of the DOE Data and Technology and DOE IT Procurement portfolios and managing the calendar to proactively ensure compliance with requirements. Review, analyze, develop and present ideas for consideration by Maine IT and Procurement Services to improve processes and policy development. Prepare, review, edit, and draft Maine DOE contract riders, provider budgets, vendor information forms, and other contract documents to support contract writing submitted to the agency’s central contract management unit. Enter and maintain Maine DOE contracts in databases to track new contracts, amendments, modifications, budgets, and invoices and update funding lines and vendor codes. Recommend, develop, and provide modifications and improvements for Maine DOE competitive procurement documents and RFPs to ensure program needs are met in accordance with policy and procedures. Draft Maine DOE RFPs in collaboration with program staff and work with the central contract management unit to submit RFPs for publication to solicit offers from vendors and service providers, including reviews by Maine IT and the Maine Office of State Procurement Services. Collaborate with Maine DOE staff, Maine IT, and the Maine Office of State Procurement Services to coordinate required contracts resulting from RFPs. Knowledge, Skills, and Abilities Required
Knowledge of applicable laws, rules, regulations, policies, and procedures. Knowledge of budgetary and auditing techniques, methods, and practices. Knowledge of financial administration and contract management. Knowledge of program management principles, methods, and techniques for developing, scheduling, and coordinating projects and resources. Knowledge of the principles, methods, and techniques used to analyze and develop functional and organizational infrastructure requirements. Knowledge of current business and management systems, methods, and processes. Knowledge of quality assurance principles, methods, and techniques used to ensure a project or program fulfills organizational requirements and standards. Knowledge of data warehouses, user types, and system interfaces. Ability to monitor and evaluate the effectiveness of contracts. Ability to develop and instill a variety of best practices. Ability to gather information from a wide variety of sources. Ability to organize work, set priorities, and determine resource requirements. Ability to assess, identify, and respond to employee training needs. Ability to prepare technical reports and documents. Ability to analyze issues, reach logical conclusions, and make sound decisions. Ability to establish and maintain effective working relationships. Ability to communicate effectively. Ability to write clearly and effectively. Ability to use applicable computer programs. Minimum Qualifications
Advanced education, training, and/or experience in contract administration, accounting, procurement, project management, financial management, or another related field and demonstrated experience coordinating multifaceted projects. Benefits
Benefits of working for the State of Maine include a comprehensive package with health and retirement benefits, paid leave, and other wellness programs. Benefits may vary by collective bargaining agreements and are prorated for less than full-time. Work-Life Balance
– 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Health Insurance Coverage
– The State pays 85%-100% of employee-only premiums, depending on salary. Health Insurance Premium Credit
– Participation can decrease employee-only premiums. Dental Insurance
– State pays 100% of employee-only dental premiums. Retirement Plan
– The State contributes 14.11% of pay to MainePERS on behalf of the employee. Gym Membership Reimbursement
– Up to $40 per month to offset gym expenses. Flexible Spending Accounts
– Pre-tax accounts for health care and/or dependent care expenses. Public Service Student Loan Forgiveness
– The State is an eligible employer for this federal program. Living Resources Program
– Employee assistance program for work-life balance. Parental Leave
– 42 consecutive days of fully paid parental leave for new parents; additional unpaid leave may be available under FMLA. Voluntary Deferred Compensation
– 457(b) plan options. State employees are eligible for an extensive benefits package. Note: Benefits may vary by collective bargaining agreements and are prorated for part-time roles. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and inclusivity. We are committed to creating a strong sense of belonging for all team members, regardless of race, color, sex, sexual orientation or gender identity, disability, religion, age, ancestry, national origin, familial status, or genetics. Reasonable accommodations are provided to qualified individuals with disabilities upon request. Applicants are encouraged to apply even if they do not check every box in the posting. If you require a paper application, please request one from the Human Resources representative listed on the job opening. For accessibility, please contact the HR representative for assistance with submitting your application.
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